STATE OF ILLINOIS)

COUNTY OF JACKSON)

VILLAGE OF DE SOTO)

 

Minutes

Board of Trustees Regular Meeting

June 1, 2015

 

President John Evans called the first regular monthly meeting of the De Soto Village Board of Trustees to order at 7:00 P.M.  Board Secretary Jana Fann recorded the minutes in the absence of Village Clerk Paula Parks.

 

Present:             Tony Rushing                  Lisa Fenton                    

                         John Evans                      Larry White

                         Tim Cochran                   Eric Schuler

 

Absent:              Paulette Johnson

                           

Motion made by Tony Rushing, seconded by Larry White, to dispense with the reading of the minutes and to approve them.  Motion carried.

 

Motion made by Eric Schuler, seconded by Tony Rushing, to approve the May expense report.  Motion carried.

 

Motion made by Tony Rushing, seconded by Lisa Fenton, to pay the list of bills with the following amendment:  Campbell Fire and Safety bill in Park Operating Account should be coded 152-410 instead of 152-412.  Upon roll call vote:  Tony Rushing- Yes; Lisa Fenton – Yes; Larry White – Yes; Tim Cochran-Yes; Eric Schuler-Yes.  Motion carried.

 

John Evans and David Griffin discussed that they had met with Carl and Cathy Payne regarding the drainage problem on Briarwood Drive.  David reported that there is approximately 140 feet from the road culvert to the lake.  He said that it is too wet right now to begin any project in the area.  Larry discussed possibly placing a culvert all the way to the lake instead of rip rap.  David is to get a cost on these projects.

 

Dana Smith reported that she is still working on the IMRF employee life insurance payroll deduction plan.

 

Tony reported that David has ordered two sewer locking lids.  One of them will be put on Oak Street to prevent any further drainage problems in that area. 

 

Carl Payne discussed his concerns with the weak dam in his area.  David Griffin is to talk Mike Jennings, Tom Boros and Dick Carter and ask their concerns regarding this dam.

 

Lisa Fenton reported that Chief Ben Doan has been posting high weed ordinance signs and abandoned vehicles.  The police department completed their testing for police candidates and two of them have qualified.  Chief Ben Doan has hired Nate Birkner as a part time officer.

 

Larry White thanked everyone for helping with the income survey and said there was a good response.

 

Motion made by Tim Cochran, seconded by Tony Rushing to approve Resolution 2015-2 for Maintenance of Streets and Highways appropriating $55,000.00 of Motor Fuel Tax funds for the purpose of maintaining streets and highways under the applicable provisions of the Illinois Highway code from January 1, 2015 to December 3, 2015.  Upon roll call vote:  Rushing-Yes; Fenton-Yes; White-Yes; Cochran-Yes; Schuler-Yes.  Motion carried.  Resolution incorporated by reference.

 

John Evans tabled Ordinance 2015-1 and the Highway Authority Agreement with Dutta Enterprises, LLC (owner of Handee Mart) and requested that a representative from Marlin Environmental, Inc. come and answer questions regarding this matter.

 

David Griffin explained that he had to pull a pump on US 51 and fix it.  He explained that this pump has a few sequence problems, and he is still working on it.  David Griffin also stated that he fixed the water leak on Ash Street. 

 

David Griffin explained that he met with a representative of Clearwave Communications.  They would like to put a line down Chestnut Street and Douglas Street onto Reed Station Road.  More information will be given at a later date.

 

Motion made by Larry White, seconded by Lisa Fenton, to go into executive session at 7:50 PM, to discuss personnel, pursuant to 5 ILCS 120/2(c)(1).  Upon roll call vote:  Rushing-Yes; Fenton-Yes; White-Yes; Cochran-Yes; Schuler-Yes.  Motion carried. 

 

Motion made by Tony Rushing, seconded by Lisa Fenton, to come out of executive session at 8:15 p.m.  Upon roll call vote:  Rushing-Yes; Fenton-Yes; White-Yes; Cochran-Yes; Schuler-Yes.  Motion carried. 

 

The next meeting will be held Monday, June 15 at 7 PM at the Village Hall.

 

Motion made by Tony Rushing, seconded by Lisa Fenton, to adjourn at 8:16 p.m.  Motion carried.

 

Respectfully Submitted,

 

  

Paula J. Parks

Village Clerk

 __________________________________________________________________________________________

 

 

STATE OF ILLINOIS)

COUNTY OF JACKSON)

VILLAGE OF DE SOTO)

 

Minutes

Board of Trustees Regular Meeting

May18, 2015

 

President John Evans called the second regular monthly meeting of the board of trustees to order at 7:00 P.M.  Village Clerk Paula Parks was present to record the minutes.

 

Present:             John Evans                      Tim Cochran    

                         Paulette Johnson              Lisa Fenton

                         Larry White                     Eric Schuler

 

Absent:             Tony Rushing

             

Motion made by Larry White, seconded by Tim Cochran, to dispense with the reading of the minutes and to approve them.  Motion carried.

 

Motion made by Eric Schuler, seconded by Tim Cochran, to approve the April revenue report.  Motion carried.

 

Motion made by Lisa Fenton, seconded by Eric Schuler, to pay the list of bills.  Upon roll call vote: Fenton – Yes; Johnson – Yes; White – Yes; Cochran – Yes; Schuler – Yes.  Motion carried.

 

Carl and Cathy Payne and Autumn Kellerman were present to discuss the drainage problem on Briarwood Road.  David Griffin explained that the Village would like to correct the problem by making a 5-7 ft ditch with riprap that drains toward the lake.

 

Mr. Payne asked how often the road flooded.  Mrs. Kellerman said that it happens every time it rains.  Mr. Payne said he had talked with nine other people around the lake who said they were not aware of any serious problem.  He also said that the USDA and his attorney had advised that the problem existed because of the building of the subdivision.  The Paynes said they keep their property clean, and they did not want the animals on the lake sacrificed because of something that is not a serious problem.  Mr. Payne pointed out that the current riprap was already washed out.  The ditch would require constant maintenance.  The Paynes said they would not agree to having a ditch across their property, and the Village could not cross their property.  Mrs. Payne said the culverts in the subdivision should be rerouted.  Mr. Payne said he was advised that the culverts should not have been set up to drain onto his property.

 

Mrs. Kellerman presented pictures for the Board to review.  She believes the problem is the result of overgrowth that prevents the water from draining into the lake.  Mrs. Kellerman stressed the fact that this is a serious problem that jeopardizes the safety of children.  She also said the ditches must be maintained.

 

President John Evans explained that the Village wants to find a solution that is satisfactory to all.  He suggested that he and Director of Public Works David Griffin meet with the Paynes to come up with a plan.  They agreed to a meeting.

 

Trustee White suggested shooting the culvert and the lake to get the elevations and go from there.  If they can’t figure anything out, they will have to check with the engineer.

 

There was a separate issue at the top of the hill.  Mr. Griffin will look into that problem as well.

 

The IMRF life insurance option was tabled until the next meeting.

 

Trustee Paulette Johnson said that Senator David Luechtefeld said he is working on renaming a portion of Highway 149 Veterans Memorial Parkway.  He said he would get back with her and President Evans on the issue.

 

Trustee Lisa Fenton reported that the police department had posted for weeds and abandoned vehicles.

 

Trustee Johnson had not yet submitted the list of properties to the health department. She was taking more pictures.

 

The ad hoc committee of Paula Parks, Paulette Johnson, Lisa Fenton and John Evans will meet Tuesday, May 26 to develop a performance evaluation form.

 

June 5 and 6 is the city-wide yard sale.

 

Trustee Johnson hopes to dedicate the oak trees on the walking path during De Soto Daze.

 

Mrs. Johnson had asked Alesia Lipe to be available to open things at the park in her absence.

 

Little League replaced the benches in dugouts and was going to paint them.

 

Director of Public Works David Griffin had called the IEPA and Marlin Environmental Inc. about the ordinance and agreements for banning wells on contaminated property around the Handee Mart.  He was informed that it was not the intent to indicate in the memorandum agreement that the Village was the owner of the tanks.  Even though that was not the intent, board members felt the agreement should not include that section in the agreement.  John Evans said he and Jana would call Marlin to clear the matter up.

 

Larry White said that he would start conducting income surveys in Target Area 2 for the DCEO/CDAP water grant application on Saturday, May 23 at 9 AM.  He invited other board members to join him.  President Evans said it is critical that the surveys be completed as quickly as possible.

 

President Evans missed the mitigation meeting on May 13.  Shawn Priddy will help him complete the questionnaire and paperwork to be submitted by June 5.  The information must be submitted in order for the Village to get any funding from FEMA in the event of a disaster.

 

Discussion on Resolution 2015-2 was tabled until the Village gets a revised work order for streets that are to be oiled and chipped.

 

David Griffin reported that he had found a good deal on culverts and stop signs.

 

Motion made by Larry White, seconded by Tim Cochran, to purchase culverts and stop signs for street maintenance.  Upon roll call vote: Fenton – Yes; Johnson – Yes; White – Yes; Cochran – Yes; Schuler – Yes.  Motion carried.

 

David Griffin reported the following.

 

1.           He is ordering extension rings for sewer manholes.

2.           The cost of water meters is now higher.  He can get them from Midwest at $49 each.  Trustee White advised him to purchase up to $3,000 worth.

3.           They are still fixing ditches.

4.           The latest 10 samples for the Landfill lift station have had average BOD’s of 950.  However, the smell is better.

5.           The four-way stop light had quit.  He ordered a new flasher, and the city workers installed it.  It is now working.

6.           They installed the drainage holes in the dugouts on the small diamond.

7.           He is getting a locking ring for the manhole on Oak Street.

8.           He will fix the drainage problem on the top side of Autumn Lane.

9.           They cut the limbs in the alleys.

10.         The back door on the city garage blew off.  They repaired it.

11.         The wheel came off of the tractor.  The city workers repaired it for $150.

 

Motion made by Paulette Johnson, seconded by Larry White, to go into executive session at 8:25 PM to discuss personnel, pursuant to 5 ILCS 120/2(c)(1).  Upon roll call vote: Fenton – Yes; Johnson – Yes; White – Yes; Cochran – Yes; Schuler - Yes.  Motion carried.

Motion made by Larry White, seconded by Paulette Johnson, to come out of executive session at 8:39 PM.  Upon roll call vote: Fenton – Yes; Johnson – Yes; White – Yes; Cochran – Yes; Schuler - Yes.  Motion carried.

The next meeting will be held Monday, June 1 at 7 PM at the Village Hall.

 

Motion made by Paulette Johnson, seconded by Larry White, to adjourn at 8:40 PM.  Motion carried.

 

Respectfully Submitted,

 

  

Paula J. Parks

Village Clerk

----------------------------------------------------------------------------------------------------------------------

STATE OF ILLINOIS)

COUNTY OF JACKSON)

VILLAGE OF DESOTO)

 

Minutes

Public Safety Committee

May 18, 2015

 

The Public Safety Committee met at 6 PM on Monday, May 18, 2015.  The purpose of the committee meeting was to discuss personnel and interview the candidate for a full time police officer position.

 

Present:              Paulette Johnson            Lisa Fenton                     John Evans                     

                           Tim Cochran                 Eric Shuler

 

Trustee Lisa Fenton said the communication had been better with Chief Ben Doan.  She had received a report from Chief Doan regarding weed nuisances and junk cars.

 

The refresher training deadline for a part-time officer that is already trained is July 20.

 

Mrs. Fenton said that she would like a list of all part-time officers that is updated when new ones are hired or any quit.

 

Board members agreed recommendations for raises and hiring should be put on hold until the state budget is finalized.

 

Trustee Johnson had three problems at the park.  She is concerned about not having enough police coverage.

 

Larry White entered the committee meeting at 6:33 PM.

 

Chief Ben Doan and candidate Shane Kandell-Gritzmaker entered the meeting at 6:36 PM.

 

President Evans began the interview with Mr. Kandell-Gritzmaker.

 

Mr. Kandell-Gritzmaker earned his A.A.S. in law enforcement from Jackson Community College and completed part-time police academy.  He likes to help people and is a proponent of community policing.

 

The interview ended at 6:58 PM.

 

Mr. Kandell-Gritzmaker left the meeting.

 

The meeting was adjourned with no recommendations.

 

No action was taken.

 

Respectfully submitted,

 

 

Paula J. Parks

Village Clerk

-------------------------------------------------------------------------------------------------------------------------

 

STATE OF ILLINOIS)

COUNTY OF JACKSON)

VILLAGE OF DESOTO)

 

Minutes

Board of Trustees Regular Meeting

May 4, 2015

 

President John Evans called the first monthly meeting of the De Soto Village Board of Trustees to order at 7:00 P.M.

 

Present   :             John Evans        Tony Rushing

                            Lisa Fenton       Paulette Johnson

                            Larry White       Tim Cochran

 

Motion made by Tony Rushing, seconded by Paulette Johnson, to dispense with the reading of the minutes and to approve them.  Motion carried.

 

Motion made by Tony Rushing, seconded by Larry White, to approve the April expense report.  Motion carried.

 

Village Clerk Paula Parks announced the results of the consolidated general election per the County Clerk and Canvassing Board for Jackson County.

                                                                                                                                       Votes

Village President Four Year Term:                     No Candidate (R)

                                                                         John Evans (D)                           74*

 

Village Trustee Four Year Term:                        Eric Schuler (R)                          47*

                                                                         Lisa Fenton (D)                           60*

                                                                          Jake Rushing (D)                        36

                                                                          Tony Rushing (D)                       62*

                                                                                   

Village Trustee Two Unexpired Term:                  Brian R. Miller (R)                      37                       

                                                                           Tim Cochran (D)                         52*

 

* Denotes the individual or individuals elected to office                                   

 

Motion made by Paulette Johnson, seconded by Larry White, to adjourn sine die at 7:04 PM.  Motion carried.

 

Village Clerk Paula Parks administered the oath of office to President John Evans and Trustees Tony Rushing, Lisa Fenton, Tim Cochran and Eric Schuler.

 

Respectfully submitted,

 

 

 

Paula J. Parks

Village Clerk

-------------------------------------------------------------------------------------------------------------------------

STATE OF ILLINOIS)

COUNTY OF JACKSON)

VILLAGE OF DE SOTO)

 

Minutes

Board of Trustees Regular Meeting

May 4, 2015

 

President John Evans called the first regular monthly meeting of the new board of trustees to order at 7:06 P.M.  Village Clerk Paula Parks was present to record the minutes.

 

Present:             John Evans                      Tim Cochran    

                         Paulette Johnson              Lisa Fenton

                         Larry White                     Tony Rushing

                         Eric Schuler

             

Motion made by Tony Rushing, seconded by Lisa Fenton, to pay the list of bills.  Upon roll call vote: Rushing – Yes; Fenton – Yes; Johnson – Yes; White – Yes; Cochran – Yes; Schuler – Yes.  Motion carried.

 

Amanda S. Tinsley, P.E. of J. T. Blankinship presented information about Phase II of the water main rehabilitations.  She had calculated project cost estimates with and without Chestnut Street.  The grant for making improvements without Chestnut Street would be $450,000 with the Village matching funds of $150,000.  Mrs. Tinsley stated that the application deadline to apply for a grant for the project is July 8.  She had identified target areas for conducting an income survey to determine the percentage of low-to-moderate income (LMI) families that would be affected.  Mrs. Tinsley stated that a 75% response to the survey was required.  She also said that an LMI percentage of above 70% would be necessary to be competitive for the grant.

 

Motion made by Tony Rushing, seconded by Larry White, to proceed with the target area surveys for the grant application.  Upon roll call vote: Rushing – Yes; Fenton – Yes; Johnson – Yes; White – Yes; Cochran – Yes; Schuler – Yes.  Motion carried.

 

The survey will be conducted door-to-door in the target areas.  Board members agreed to help with the process.

 

Chelsea Johnson, President of the De Soto Little League, reported that the Little League had cleaned the park a couple of weeks ago.  Following are the Little League’s concerns.

 

1.           Mrs. Johnson asked if Little League could fix the ridge between the infield and outfield and to replant the grass after ball season.  Trustee Johnson said she had no problem with that plan as long as Frank Doan or David Griffin or both supervised.  She also stated that she wants another load of dirt for the field.

2.           Mrs. Johnson reported that the boards for the seats in the dugouts are torn up.  Community members would volunteer the labor to repair them.  The materials would cost about $300.  Mrs. Johnson said the Little League would like to split the cost half and half with the Village.

3.           The dugouts on the small diamond have a drainage problem because there are no notches. The village workers will take care of the problem.

4.           She asked if Little League could treat the grass in the outfield with fertilizer and weed killer.  The Board agreed the Little League could do it.  They will not do it this year if it is cost prohibitive.

5.           She asked what constitutes a De Soto team.  Trustee Johnson explained that there is no clear answer to the question.  There are traveling teams that have De Soto kids on them.  They can schedule after May 15.  Outside teams are to wait until June 1.

6.           She clarified that Little League is responsible for paying the umpires.  The Village pays for the diamond prep.  Little League will pay the umpires because they took over the concession stands.

7.           She stated that the slow pitch teams are not following the rules.  They need to be reminded to pick up the trash and conduct themselves in a manner suitable for children.

 

As Chairperson of the Park Committee, Trustee Johnson agreed that the Village would split the cost for materials for repairing the boards in the dugouts.  The approximate $150 cost is under the $500 limit before requiring board action and would be charged to the Park Fund.  The expenditure will be approved on the list of bills to be paid.

 

Andrea Bullar, Coordinator of the De Soto Community Farmer’s Market, is attempting to get a license to sell rabbits and fish at the farmer’s market.

 

President John Evans will attend the Southern Illinois Mayors Association meeting on May 5 in West Frankfort.

 

President John Evans assigned standing committees for the fiscal year, May 1, 2015 through April 30, 2015.

 

IMRF is offering life insurance to participating employees through a payroll deduction plan.  Open enrollment begins October 1.  Treasurer Dana Smith will get more information.  Trustee White suggested asking employees if they are interested in the life insurance.

 

Trustee Johnson will call Senator Luchtefeld about naming the portion of Rt. 149 “Veterans Memorial Highway.”

 

Discussion about the village attorney’s services was tabled indefinitely.

 

Action on Ordinance 2015-1 prohibiting the use of groundwater as a potable water supply by installation or drilling of potable water supply wells or by any other means and the Highway Authority Agreement Memorandum Agreement was tabled until further clarification could be obtained from IEPA and IDOT.

 

Motion made by Tony Rushing, seconded by Larry White, to increase the monthly transfer for the bond interest from $4,571.92 to $6,750.00  Upon roll call vote: Rushing – Yes; Fenton – Yes; Johnson – Yes; White – Yes; Cochran – Yes; Schuler – Yes.  Motion carried.

 

Trustee Lisa Fenton reported that she had asked Police Chief Ben Doan to update the policy in the employee handbook regarding the officers’ expense account for equipment.  Chief Doan said that the officers will submit their requests to him, and he will order everything.

 

Mrs. Fenton submitted two estimates for police cruisers.

 

1.           Vogler Ford      $27,585

2.           Marion Ford      $26,242

 

Board members asked for quotes on cars as well.

 

Trustee Fenton stated that she would like to move forward on the ordinance for the administrative towing fee.  President Evans and board members said to proceed with getting the ordinance from the attorney.

 

Trustee Fenton also had a letter from one of the Village’s part-time police officers expressing interest in a full time position.

 

Trustee Paulette Johnson said that the Little League did a good job cleaning the park and that the park is looking good.

 

The Illinois Department of Transportation (IDOT) had inspected the new sidewalks that were installed.  They were approved.

 

De Soto Daze has been rescheduled for July 31, August 1 and August 2.

No action was taken on Resolution 2015-2 Supplemental Resolution for maintenance of streets and highways.  Trustee Tim Cochran had some concerns about alleys being included in the oil and chipping plan.  Further clarification is needed.  David Griffin will get clarification from Blankinship and make sure action can be delayed until the next meeting on May 18.

 

David Griffin reported that Cathy Payne will be at the next board meeting in regard to the drainage problem at Briarwood Drive.  Mr. Griffin reported that drainage problem is also causing some damage on Camelot Street.

 

Mr. Griffin also reported the following.

 

1.           The city workers have been cleaning ditches and culverts and mowing.

2.           As always, they concentrate on good customer service.

3.           The smell at the Landfill’s Highway 51 lift station is much better. Installation of the filters has started.

4.           Mr. Griffin is concerned that keeping the smell down could cause an unsafe buildup of methane gas.  Trustee White pointed out that the filters should help with the buildup of methane gas.

 

Motion made by Tony Rushing, seconded by Paulette Johnson, to go into executive session at 8:37 PM to discuss personnel, pursuant to 5 ILCS 120/2(c)(1).  Upon roll call vote: Rushing – Yes; Fenton – Yes; Johnson – Yes; White – Yes; Cochran – Yes; Schuler - Yes.  Motion carried.

Motion made by Larry White, seconded by Tony Rushing, to come out of executive session at 9:10 PM.  Upon roll call vote: Rushing – Yes; Fenton – Yes; Johnson – Yes; White – Yes; Cochran – Yes; Schuler - Yes.  Motion carried.

A Public Safety Committee meeting will be held at 6 PM on May 18 to discuss personnel and interview one of the part-time officers who is interested in a full time position.

 

The next meeting will be held Monday, May 18 at 7 PM at the Village Hall.

 

Motion made by Paulette Johnson, seconded by Tim Cochran, to adjourn at 9:12 PM.  Motion carried.

 

Respectfully Submitted,

 

  

Paula J. Parks

Village Clerk

____________________________________________________________________________________________ 

 

STATE OF ILLINOIS)

COUNTY OF JACKSON)

VILLAGE OF DESOTO)

 

Minutes

Sewer Committee

April 29, 2015

 

The Water Committee met with J. T. Blankinship on Wednesday, April 29, 2015 to discuss Phase I water project.  The meeting was called to order at 4:00 p.m.

 

Present:

 

Larry White, Trustee

John Evans, Village President

Tony Rushing, Trustee

Tim Cochran, Trustee

David Griffin, Director of Public Works

Harold Sheffer, Engineer with J.T. Blankinship

Amanda Tinsley with J.T. Blankinship

 

Discussion was made of what Phase I water project of the Village of DeSoto will include and to possibly apply for water grant for Phase II.  This will include doing another water survey.  The last water survey was completed in 2011, which the Village of DeSoto scored a 64.  Blankinship reported that water grants are funded to those who score a 76 or higher.  Discussion was made to make an EPA loan for Phase I of the project.  If a grant is to be made, it must be turned in by July 2015. 

 

Total Phase   I project   $439,000

Total Phase  II project   $755,000

 

The Village of DeSoto’s contribution will be approximately $150,000. 

 

Discussion was presented to redo an income survey with targeted areas.  Harold Sheffer to review old survey map and wages.

 

Meeting adjourned at 5:00 p.m.

 

 

Respectfully submitted,

 

 

 Paula J. Parks

Village Clerk

___________________________________________________________________________________________

 

STATE OF ILLINOIS)

COUNTY OF JACKSON)

VILLAGE OF DE SOTO)

 

Minutes

Board of Trustees Regular Meeting

April 20, 2015

 

President John Evans called the second regular monthly meeting of the De Soto Village Board of Trustees to order at 7:00 P.M.  Village Clerk Paula Parks was present to record the minutes.

 

Present:             John Evans                      Tim Cochran    

                         Paulette Johnson               Lisa Fenton

                         Larry White

 

Absent:              Tony Rushing

             

Motion made by Paulette Johnson, seconded by Tim Cochran, to dispense with the reading of the minutes and to approve them.  Motion carried.

 

Motion made by Larry White, seconded by Paulette Johnson, to approve the March revenue report.  Motion carried.

 

Motion made by Paulette Johnson, seconded by Larry White, to add a $561.46 payment to Carbondale Electric, Park Fund, Line Item 152-415, and to pay the list of bills as amended.  Upon roll call vote: Lisa Fenton – Yes; Paulette Johnson – Yes; Larry White – Yes; Tim Cochran – Yes.  Motion carried.

 

Motion made by Larry White, seconded by Paulette Johnson, to allow the De Soto Township Fire Department to collect donations for MDA at the four-way intersection on Saturday, June 6, 2015 and Saturday, September 12, 2015, pending proof of insurance and registration with the Attorney General’s office.  Motion carried.

 

Autumn Kellerman stated that the natural waterway at the end of Autumn Lane has been blocked by overgrowth of weeds on the adjoining property.   Therefore, the backup of water is causing damage to properties on the Autumn Lane cul-de-sac.   Mrs. Kellerman asked the Village to clean the waterway so that the water flows properly and to address the weed nuisance with the other property owners.  Board members agreed the problem should be addressed.  President Evans recommended sending a letter to the property owners to clean up their property to allow drainage of the water that is causing hazardous conditions.  David Griffin will also look into what needs to be done to correct the problem.

 

Dillard and Georgianne Eggemeyer, who live at 306 E. Lincoln Street, stated that they had been having problems in their neighborhood lately. The most recent was that their dog had been poisoned.  Mrs. Eggemeyer complained that it took 50 and ¾ hours to get a response from the police department.  Police Chief Ben Doan explained that the Jackson County dispatcher had been leaving messages with the animal control officer, who was out of town at the time.  The police responded when they finally got the message that Mrs. Eggemeyer left with village office. President John Evans and Chief Doan apologized for the miscommunication.  Chief Doan will address the miscommunication with the county.

 

President Evans said he understood the frustration, and the Village wants to do everything they can to protect the citizens.

 

Andrea Bullar was present to express her desire to take over coordination of the De Soto Community Farmer’s Market.  She asked that the market be held on Tuesday’s from 3:00-6:00 PM, beginning June 2.

 

Motion made by Paulette Johnson, seconded by Lisa Fenton, to begin the Farmer’s Market on June 2 with Andrea Bullar overseeing the market.  Motion carried.

 

In regard to the agenda item about naming the drive on the east side of the school “David NewMyer Way,” President Evans explained that the Village has nothing to do with it. The drive is the school’s property.

 

Jana Fann is still working on the request to name a portion of Highway 149 “Veterans Memorial Parkway.”

 

President Evans had received a letter from Marlin Environmental informing the Village that the Handee Mart had contaminated ground under their property.  Marlin Environmental wants the Village to pass an ordinance prohibiting anyone from digging a well in the area surrounding the contaminated ground.  The request will be forwarded to the village attorney.  David Griffin was authorized to call IDOT and IEPA about the request.

 

Discussion of the village attorney’s services was tabled.

 

Motion made by Paulette Johnson, seconded by Lisa Fenton, to give a 3% raise to all regularly scheduled employees, effective May 1.  Upon roll call vote: Fenton – Yes; Johnson – Yes; White – Yes; Cochran – Yes.  Motion carried.

 

President Evans pointed out that Director of Public Works David Griffin will get the 3% raise in addition to the $.50 per hour raise he will get upon his satisfactory performance evaluation.

 

A committee of Paula Parks, Paulette Johnson, Lisa Fenton, and John Evans will work on developing evaluation forms.

 

The De Soto Daze Committee will meet on April 28 at 7 PM.

 

Trustee Johnson asked the Board for approval to plant a pecan tree in memory of Lucille Miles. Mrs. Miles was a community volunteer and attended board meetings on a regular basis.  Board members agreed with the idea.

 

The large concession stand has passed inspection by the health department.  The health department has to come back to inspect the small concession stand because there was no power.

 

Trustee Johnson reported that she will send pictures with the list of properties that need to be inspected to the health department.

 

Motion made by Larry White, seconded by Tim Cochran, to approve the application from Brett Grasher for two water taps for properties at 108 N. Plum and 110 N. Plum.  Motion carried.

 

Village Engineer Harold Sheffer had called Trustee White about the possibility of applying for a DCEP/CDAP grant for Phase 2 of the water systems improvement project.  The Water Committee is meeting with the engineers from Blankinship on April 29 at 4 PM in regard to the project.

 

Motion made by Larry White, seconded by Lisa Fenton, to authorize Village Engineer Harold Sheffer to apply for a DCEO/CDAP grant for Phase 2 of the water system improvement project. Upon roll call vote: Lisa Fenton – Yes; Paulette Johnson – Yes; Larry White – Yes; Tim Cochran – Yes.  Motion carried.

Larry White, David Griffin and Tony Rushing met with representatives of the landfill in regard to the problems with the Highway 51 lift station.  Changes were made, one of which was to allow them to pump 24 hours per day, and now the problem seems worse.  The smell is bad, and the BOD’s are higher.  Mr. Griffin said the Landfill had hired a contractor to install filters.

 

Motion made by Larry White, seconded by Tim Cochran, to allow the Landfill a variance to pump 24 hours per day for six months.  Upon roll vote: Lisa Fenton – Yes; Paulette Johnson – Yes; Larry White – Yes; Tim Cochran – Yes.  Motion carried.

 

Tim Cochran reported that the motor on the mower had locked up.  Danny Vancil has repaired it.  If the mower doesn’t continue to work, a new motor will cost about $1,875.

 

Motion made by Tom Cochran, seconded by Paulette Johnson, to purchase a new motor if necessary for up to $2,000.  Upon roll vote: Lisa Fenton – Yes; Paulette Johnson – Yes; Larry White – Yes; Tim Cochran – Yes.  Motion carried.

 

The Illinois Department of Transportation approved moving the existing 40 mph speed limit sign on US 51 just north of the railroad overpass for the southbound traffic north 850 feet.  This will lower the posted southbound speed limit from 55 mph to 40 mph in front of the Dollar General Store.  Also, the existing 55 mph speed limit sign located just south of the railroad overpass on US 51 will be moved north approximately 1,115 feet.  This will lower the posted northbound speed limit from 55 mph to 40 mph in front of the Dollar General Store.

 

David Griffin asked the Board to consider buying a third lawn mower.  He also reported on the following:

 

  • They are cleaning the ditches in town;
  • Danny Vancil made a culvert cleaner;
  • He will order 100 water meters; and
  • They are cleaning the grease out of the lift stations.

 

John Evans and Tim Cochran will attend the Jackson County Multi-Hazard Mitigation Planning Meeting on May 13, 2015 at 10:00 AM at Carbondale Regional Training Center.  The purpose of the meeting is to develop strategies to mitigate against future disasters.

 

Motion made by Larry White, seconded by Lisa Fenton, to go into executive session at 9:08 PM to discuss personnel, pursuant to 5 ILCS 120/2(c)(1).  Upon roll call vote: Fenton – Yes; Johnson – Yes; White – Yes; Cochran – Yes.  Motion carried.

Motion made by Larry White, seconded by Lisa Fenton, to come out of executive session at 9:23 PM.  Upon roll call vote: Fenton – Yes; Johnson – Yes; White – Yes; Cochran – Yes.  Motion carried.

Motion made by Larry White, seconded by Tim Cochran, to approve the $.50 per hour raise for Director of Public Works David Griffin as his performance evaluation was good.  Upon roll call vote: Fenton – Yes; Johnson – Yes; White – Yes; Cochran – Yes.  Motion carried.

The next meeting will be held Monday, May 4 at 7 PM at the Village Hall.

 

Motion made by Paulette Johnson, seconded by Tim Cochran, to adjourn at 9:27 PM.  Motion carried.

 

Respectfully Submitted,

 

 

Paula J. Parks

Village Clerk

__________________________________________________________________________________________

STATE OF ILLINOIS)

COUNTY OF JACKSON)

VILLAGE OF DE SOTO)

 

Minutes

Board of Trustees Regular Meeting

April 6, 2015

 

President John Evans called the first regular monthly meeting of the De Soto Village Board of Trustees to order at 7:00 P.M.  Village Clerk Paula Parks was present to record the minutes.

 

Present:             John Evans                      Tim Cochran    

                         Paulette Johnson              Larry White

 

Absent:              Lisa Fenton                     Tony Rushing

             

Motion made by Larry White, seconded by Tim Cochran, to dispense with the reading of the minutes and to approve them.  Motion carried.

 

Motion made by Paulette Johnson, seconded by Tim Cochran, to approve the March expense report.  Motion carried.

 

Motion made by Larry White, seconded by Tim Cochran, to pay the list of bills.  Upon roll call vote: Paulette Johnson – Yes; Larry White – Yes; Tim Cochran – Yes.  Motion carried.

 

Shawn Daniels, Jim Jones and Chelsea Johnson, President of the De Soto Little League, were present in regard to scheduling the ball diamonds.  Trustee Johnson explained that Little League has priority until May 1. She told Mr. Daniels to work with Mrs. Johnson on scheduling his games and to communicate with her.  Trustee Johnson also told Mr. Daniels to pay his fees in a more timely matter.

 

Larry Johnson thanked the Board of Trustees for their work with the community.  He provided pizza for them in appreciation of their effort.

 

William Kelly had submitted a proposal for providing mosquito abatement.  The proposal was $4,730 for a one-year contract or $4,400 per year for a two-year contract.  The term of the contract is for April 15 through October 30 with spraying every two weeks.  Board members had some concerns with Mr. Kelly’s performance. They discussed contracting for only one year in the event that another supplier would become available.

 

Motion made by Paulette Johnson, seconded by Tim Cochran, to agree to a one-year contract with William Kelly from April 15, 2015 through October 30, 2015 for mosquito abatement at a cost of $4,730 and to request a written report of Section 1 of the contract.  Upon roll call vote: Paulette Johnson – Yes; Larry White – Yes; Tim Cochran – Yes.  Motion carried.

Jana Fann had contacted Mr. Stokes of Illinois Department of Transportation about naming the section of Highway 149 “Veterans Memorial Highway.”  Mr. Stokes told her to contact Kyle Armstrong in Springfield.  She is waiting for a response from Mr. Armstrong.

 

Discussion on the possibility of hiring a new village attorney was tabled to give trustees time to review the list of attorneys Jana Fann had prepared.

 

Trustee Johnson reported that the Easter Egg Hunt went well.  She will send a letter from the Board to the DGS Beta Club, thanking them for their help.  Mrs. Johnson couldn’t have held the Easter egg hunt without them. Trustee Johnson needs community volunteers badly.

 

The new park caretaker has moved into the house.

 

Trustee Larry White reported that Harold Sheffer had received a letter from the IEPA about the water system improvement project.  He is proceeding with the necessary hearings to move the application for the IEPA loan further.

 

The deadline for Department of Commerce and Economic Opportunity (DCEO) CDAP grants is July 8, 2015.  If feasible, the Village wants to apply for a grant for Phase 2 of the water systems improvement.  The project must benefit 51% Low-to-Moderate Income residents.

 

Larry White, Tony Rushing, John Evans, David Griffin and Village Engineer Harold Sheffer are meeting with representatives from the Landfill on April 7 to discuss the high BOD’s.

 

President John Evans commented that many repairs are being completed in-house by the city workers.  Their abilities and work are resulting in substantial savings to the Village.

 

Director of Public Works David Griffin reported the following.

 

  • Everything at the park is ready to go;
  • The lights are fixed;
  • The ditches are cleaned;
  • The mowers have been serviced;
  • The computer on the lift station on Highway 51 is working properly; and
  • The aeration tank and contact tank for the lagoon have been cleaned.

 

President Evans noted that the Village still needs an evaluation form to annually evaluate employees.

 

The next meeting will be held Monday, April 20 at 7 PM at the Village Hall.

 

Motion made by Paulette Johnson, seconded by Larry White, to adjourn at 7:56 PM.  Motion carried.

 

Respectfully Submitted,

 

 

 

Paula J. Parks

Village Clerk

-------------------------------------------------------------------------------------------------------------------------

STATE OF ILLINOIS)

COUNTY OF JACKSON)

VILLAGE OF DESOTO)

 

Minutes

Sewer Committee

April 7, 2015

 

The Sewer Committee met with representatives of CWI and J. T. Blankinship on Tuesday,

April 7, 2015 to discuss BOD levels of the leachate samples.  The meeting was called to order at 4:00 p.m.  President John Evans recorded the minutes of the meeting in the absence of Village Clerk Paula Parks.

 

Present:

 

Larry White, Trustee

John Evans, Village President

Tony Rushing, Trustee

David Griffin, Director of Public Works

Harold Sheffer, Engineer with J.T. Blankinship

Gary Pearson, General Manager

Doug Ticer, Operations Manager

James Martin, Senior Project Manager

 

Discussion was made by Larry White concerning the high BOD levels and Ammonia levels in the leachate.  These high BOD levels were causing more cost at the sewer treatment plant. 

 

CWI representatives stated that they are in compliance but that the sampler could possibly be the problem.  Doug Ticer stated that they need to bring in the manufacturer to look at the sampler.

 

CWI representatives stated that the Landfill could possibly run the leachate 24 hours a day 7 days a week at a slower rate, maintaining the contracted limits of gallons, to reduce the BOD and Ammonia levels.  It is also possible to pretreat the leachate to reduce the ammonia levels.  If this suggestion works, the Landfill may have to help with the electrical costs at the Village.

 

As there were no further discussion, the meeting adjourned at 5:20 p.m.

 

Respectfully submitted,

 

 Paula J. Parks

Village Clerk

------------------------------------------------------------------------------------------------------------------------

STATE OF ILLINOIS)

COUNTY OF JACKSON)

VILLAGE OF DE SOTO)

 

Minutes

Board of Trustees Regular Meeting

March 16, 2015

 

President John Evans called the second regular monthly meeting of the De Soto Village Board of Trustees to order at 7:00 P.M.  Village Clerk Paula Parks was present to record the minutes.

 

Present:             John Evans                      Lisa Fenton                    

                         Paulette Johnson              Jake Rushing

                         Larry White                     Tony Rushing

                         Tim Cochran

             

Motion made by Tony Rushing, seconded by Lisa Fenton, to dispense with the reading of the minutes and to approve them.  Motion carried.

 

Motion made by Jake Rushing, seconded by Tony Rushing, to approve the February revenue report.  Motion carried.

 

Motion made by Paulette Johnson, seconded by Tony Rushing, to pay the list of bills.  Upon roll call vote: Tony Rushing – Yes; Lisa Fenton - Yes; Paulette Johnson – Yes; Larry White – Yes; Tim Cochran – Yes; Jake Rushing - Yes.  Motion carried.

 

Officers of the De Soto Little League Board were present to let the Board know that they will operate the park concession stands for the Little League season and to review the contract for operating the stands.  They were asking for three sets of keys.

 

President John Evans had been asked about naming the section of Highway 149 from the four-way intersection to Hurst Veterans Memorial Highway.  Highway 149 runs in front of the Veterans War Memorial. Jana Fann will contact the Illinois Department of Transportation to get the process.

 

The Board will send a letter to Thomas Wayne Smith thanking him for the care and upkeep of the Veterans Memorial.

 

Motion made by Paulette Johnson, seconded by Larry White, to contract with Chris Tefft to become the park caretaker, effective April 1, 2015, in exchange for living in the park house.  Upon roll call vote: Tony Rushing – Yes; Lisa Fenton – Yes; Paulette Johnson – Yes; Larry White – Yes; Tim Cochran – Yes; Jake Rushing – Yes.  Motion carried.

 

Motion made by Jake Rushing, seconded by Lisa Fenton, to adopt the budget for fiscal year beginning May 1, 2015 through April 30, 2016.  Upon roll call vote: Tony Rushing – Yes; Lisa Fenton – Yes; Paulette Johnson – Yes; Larry White – Yes; Tim Cochran – Yes; Jake Rushing – Yes.  Motion carried.

 

Motion made by Jake Rushing, seconded by Tony Rushing, to pass Resolution 2015-1 urging the Governor and General Assembly to Protect Full Funding of Local Government Distributive Fund Revenues (LGDF).  Upon roll call vote: Tony Rushing – Yes; Lisa Fenton – Yes; Paulette Johnson – Yes; Larry White – Yes; Tim Cochran – Yes; Jake Rushing – Yes.  Motion carried.

 

 Discussion about the attorney’s services was tabled to give the board members time to review the attorney’s response to their concerns.

 

Tony Rushing reported that one of the lift stations only works in hand mode.  It will cost about $6,000 to repair it.  David Griffin will shop around but is hoping the existing one will continue to work.

 

Trustee Johnson reported that Director of Public Works David Griffin had asked if more mowing responsibility could be given to the park caretaker.  The additional mowing might require another one and one-half to two hours.  The additional mowing will be given to the park caretaker, but it will go back to the city workers if it is too much.

 

The park Easter Egg Hunt will be held Saturday, April 4 at 10:00 AM.

 

Trustee Johnson submitted a list of four properties to be inspected by the Department of Public Health.

 

Motion made by Paulette Johnson, seconded by Tony Rushing, to contract with the De Soto Little League to operate the park concession stands from May 1, 2015 to July 31, 2015 for the sum of $1.00.  Upon roll call vote: Tony Rushing – Yes; Lisa Fenton – Yes; Paulette Johnson – Yes; Larry White – Yes; Tim Cochran – Yes; Jake Rushing – Yes.  Motion carried.

 

Larry White reported that there was no word on the IEPA loan for the water system improvements.

 

Tim Cochran stated that the city workers have done an excellent job.  Trustee Cochran expressed his feeling that they deserved a good raise.  They missed the test date for the certification so they will take the test in about two months.  Board members pointed out that a 3% raise for all employees was included in the budget just adopted.  In addition, the city workers will get another 50 cents per hour when they get their certifications.

 

Jake Rushing thanked the board members for their support during his time on the Village Board and expressed his appreciation for being able to serve.

 

President Evans on behalf of the Board thanked Mr. Rushing for his service.

 

Paulette Johnson reported that she had approved renting the park pavilion to Judy Mezo on March 21 even though the park is still winterized.  The park is not supposed to be rented until after April 1, but since Mrs. Mezo would not be using the kitchen, Trustee Johnson felt it would be okay.

 

Director of Public Works David Griffin reported that the Landfill’s BOD’s have been very high.

 

Mr. Griffin reported that both trucks had broken down, and Danny Vancil repaired them.  Mr. Vancil also repaired the new tractor.

 

Jana Fann reported that the new credit card terminal will cost $449.  Mrs. Fann was authorized to purchase the terminal and split the cost between the water and sewer operating funds.

 

Treasurer Dana Smith had ordered new software that cost $229. 

 

The next meeting will be held Monday, April 6 at 7 PM at the Village Hall.

 

Motion made by Jake Rushing, seconded by Lisa Fenton, to adjourn at 7:52 PM.  Motion carried.

 

Respectfully Submitted,

 

  

Paula J. Parks

Village Clerk

-------------------------------------------------------------------------------------------------------------------------

STATE OF ILLINOIS)

COUNTY OF JACKSON)

VILLAGE OF DE SOTO)

 

Minutes

Board of Trustees Regular Meeting

March 2, 2015

 

President John Evans called the first regular monthly meeting of the De Soto Village Board of Trustees to order at 7:00 P.M.  Village Clerk Paula Parks was present to record the minutes.

 

Present:   John Evans                      Lisa Fenton                    

               Paulette Johnson             Jake Rushing

               Larry White

 

Absent:    Tony Rushing

                           

Motion made by Larry White, seconded by Paulette Johnson, to dispense with the reading of the minutes and to approve them.  Motion carried.

 

Motion made by Jake Rushing, seconded by Tim Cochran, to approve the February expense report.  Motion carried.

 

Motion made by Paulette Johnson, seconded by Jake Rushing, to pay the list of bills.  Upon roll call vote:  Lisa Fenton - Yes; Paulette Johnson – Yes; Larry White – Yes; Tim Cochran – Yes; Jake Rushing - Yes.  Motion carried.

 

Trustee Lisa Fenton reported that Officer Nick Minemann would be resigning mid-March to begin working for Murphysboro Police Department.

 

Trustee Fenton commended the police department for catching the car burglar.

 

Motion made by Jake Rushing, seconded by Lisa Fenton, to go into executive session at 7:10 PM to discuss personnel, pursuant to 5 ILCS 120/2(c)(1). Upon roll call vote: Lisa Fenton – Yes; Paulette Johnson – Yes; Larry White – Yes; Tim Cochran – Yes; Jake Rushing – Yes.  Motion carried.

 

Motion made by Jake Rushing, seconded by Larry White, to come out of executive session at 7:40 PM.  Upon roll call vote: Lisa Fenton – Yes; Paulette Johnson – Yes; Larry White – Yes; Tim Cochran – Yes; Jake Rushing – Yes.  Motion carried.

 

Since the police department will be down two officers, Chief Ben Doan wants to hire one officer from the current pool of applicants. The village will advertise the new vacancy and keep the application deadline open until the positions are filled.  He was authorized to go ahead and test.

 

Motion made by Larry White, seconded by Jake Rushing, to accept the resignation of Nicholas Minemann, effective March 14, 2015.  Motion carried.

 

Motion made by Lisa Fenton, seconded by Larry White, to pay Officer Minemann’s comp time and unpaid vacation time in one lump sum and to pay for equipment Mr. Minemann had already received with Mr. Minemann reimbursing the Village for the cost of equipment that he has not yet received.  Upon roll call vote: : Lisa Fenton – Yes; Paulette Johnson – Yes; Larry White – Yes; Tim Cochran – Yes; Jake Rushing – Yes.  Motion carried.

 

Trustee White thanked Officer Minemann for his service to the Village, as did other board members.

 

Motion made by Paulette Johnson, seconded by Lisa Fenton, to increase Utilities Clerk Alesia Lipe’s  paid sick leave to 30 hours per year and to give her three additional paid holidays (Martin Luther King Day, Memorial Day and Labor Day), effective May 1, 2015.  Upon roll call vote:  Lisa Fenton – Yes; Paulette Johnson – Yes; Larry White – Yes; Tim Cochran – Yes; and Jake Rushing – Yes.  Motion carried.

 

Motion made by Paulette Johnson, seconded by Larry White, to accept Trustee Jake Rushing’s resignation, effective March 17, 2015, and to wish him the best in all his endeavors.  Upon roll call vote: Lisa Fenton – Yes; Paulette Johnson – Yes; Larry White – Yes; Tim Cochran – Yes; and Jake Rushing – Abstain.  Motion carried.

 

David Griffin reported that Matt Bowlby and Jerry Bowlby are on the same water line.  The tap that was just installed at the barn is one of the three taps that Jerry Bowlby is owed.

 

Mr. Griffin informed the board that the old 1986 F250 truck should be taken off he insurance.  The truck is inoperable and is only used for parts.

 

Trustee White stated that he would like to get a project labor agreement with the contractor for the water systems improvement project to protect the quality of the construction.  However, it is still unclear if such agreements are allowed.  He is waiting for more information.

 

Trustee Johnson said she would like to get a list of properties for the Jackson County Health Department to look at.  Chief Doan will prepare the list.

 

Treasurer Dana Smith asked the board members to review the proposed budget for May 1, 2015 through April 30, 2016.  The budget will be voted on at the May 16 board meeting.

 

President John Evans suggested that the Public Safety Committee meet to review wages for part-time officers and to make a uniform allowance policy.

 

Jana Fann reported that the Village needs a new credit card machine with an EMV chip.  This chip if required for security purposes.  The machine will cost about $200.

 

David Griffin reported that the bush hogs are ready to go.

 

The next meeting will be held Monday, March 16 at 7 PM at the Village Hall.

 

Motion made by Jake Rushing, seconded by Larry White, to adjourn at 8:25 PM.  Motion carried.

 

Respectfully Submitted,

 

 

Paula J. Parks

Village Clerk

 

____________________________________________________________________________________________

STATE OF ILLINOIS)

COUNTY OF JACKSON)

VILLAGE OF DE SOTO)

 

Minutes

Board of Trustees Regular Meeting

February 17, 2015

 

President John Evans called the second regular monthly meeting of the De Soto Village Board of Trustees to order at 7:00 P.M.  Village Clerk Paula Parks was present to record the minutes.

 

                Present:             Tony Rushing                  Lisa Fenton                    

                                          Paulette Johnson           John Evans

 

                Absent:              Larry White                     Jake Rushing

                                         Tim Cochran

                           

Motion made by Tony Rushing, seconded by Lisa Fenton, to dispense with the reading of the minutes and to approve them.  Motion carried.

 

Motion made by Paulette Johnson, seconded by Tony Rushing, to approve the January revenue report.  Motion carried.

 

Motion made by Lisa Fenton, seconded by Paulette Johnson, to pay the list of bills.  Upon roll call vote:  Tony Rushing- Yes; Lisa Fenton – Yes; Paulette Johnson – Yes.  Motion carried.

 

Motion made by Paulette Johnson, seconded by Lisa Fenton, to go into executive session at 7:04 PM to discuss personnel, pursuant to 5 ILCS 120/2(c)(1). Upon roll call vote: Tony Rushing – Yes; Lisa Fenton – Yes; Paulette Johnson – Yes.  Motion carried.

 

Motion made by Lisa Fenton, seconded by Paulette Johnson, to come out of executive session at 7:40 PM.  Upon roll call vote: Tony Rushing – Yes; Lisa Fenton – Yes; Paulette Johnson – Yes.  Motion carried.

 

Motion made by Tony Rushing, seconded by Lisa Fenton, to approve the certificate regarding operation and maintenance of the public water supply facilities in accordance with the State Revolving Loan Fund Regulations and to authorize President John Evans to sign the certification.  Motion carried.

 

Trustee Lisa Fenton reported that the police department had received five applications for the vacant police officer position.  Police Chief Doan wants to have about 20 applications, so the vacancy will be advertised again.  Chief Doan will try to keep the cost down by posting on sites such as the John A. Logan College job board.

 

Director of Public Works David Griffin reported the following:

 

  • He will have to order a backup pump from Heartland Pump at a cost of approximately $1,000;
  • The Bowlby tap has been installed;
  • The January landfill BOD tests were high; and
  • They have been repairing and servicing the bush hogs, which will cost about $500.

 

The next board meeting will be held Monday, March 2 at 7:00 P.M. at the Village Hall.

  

Motion made by Tony Rushing, seconded by Lisa Fenton, to adjourn the meeting at 7:58 PM.  Motion carried.

 

Respectfully Submitted,

 

  

Paula J. Parks

Village Clerk

 -------------------------------------------------------------------------------------------------------------------------

 

STATE OF ILLINOIS)

COUNTY OF JACKSON)

VILLAGE OF DE SOTO)

 

Minutes

Board of Trustees Regular Meeting

February 2, 2015

 

President Pro Temp Paulette Johnson called the first regular monthly meeting of the De Soto Village Board of Trustees to order at 7:00 P.M.  Jana Fann recorded the minutes in the absence of Village Clerk, Paula Parks.

 

Present:             Tony Rushing                  Lisa Fenton                    

                          Paulette Johnson            Larry White

                          Tim Cochran                 Jake Rushing

 

Absent:              John Evans

             

Motion made by Tony Rushing, seconded by Lisa Fenton, to dispense with the reading of the minutes and to approve them.  Motion carried.

 

Motion made by Tony Rushing, seconded by Tim Cochran, to approve the January expense report.  Motion carried.

 

Motion made by Tim Cochran, seconded by Tony Rushing, to pay the list of bills with a correction to Walmart 151-491 should be 151-494.  Upon roll call vote:  Tony Rushing- Yes; Lisa Fenton – Yes; Larry White – Yes; Tim Cochran – Yes; Jake Rushing - Yes.  Motion carried.

 

Motion made by Larry White, seconded by Tony Rushing to move forward with phase one of the water system improvement project and funding.  Harold Sheffer with J.T. Blankinship, Inc., will make application with IEPA to borrow $439,000 at 1.93% interest for 20 years.  Upon roll call vote:  Tony Rushing – Yes; Lisa Fenton – Yes; Larry White – Yes; Tim Cochran – Yes; Jake Rushing – Yes.  Motion carried.

 

Tony Rushing stated that there had been some problems at the sewer plant with the floats but they have been repaired.

 

Lisa Fenton stated that Chief Ben Doan will be attending the Criminal Justice Summit February 25 and 26.

 

Chief Ben Doan reported that Officer Nick McLaughlin’s last day with the De Soto Police Department is February 4, 2015.  Advertisement will be placed in the Southern Illinoisan for his position on Sunday, February 8 and Monday, February 9.

 

Paulette Johnson reported that the new fence at the park has been installed.  The entrance to the playground had been changed for the safety of the children. 

 

Paulette Johnson stated that the Village Attorney will be in attendance at the February 17 board meeting.

 

Motion made by Tony Rushing, seconded by Jake Rushing, to allow John Evans to sign the power of attorney for Select Energy Partners to seek out and approve the best electrical rates for the Village of De Soto Aggregation Consortium Program with the understanding that the contract price will not exceed the current Ameren default rates for residential customers.

 

David Griffin reported that he has had a total of eight leachate samples with an average of 300 BOD.  This information was reported to Operations Manager, Doug Ticer, of the Landfill.

 

There will be a budget meeting on February 23 at 7:00 P.M.  Blank worksheets will be available at the February 17 board meeting.

 

Paulette Johnson asked members for information for the April newsletter.

 

Motion by Lisa Fenton, seconded by Tony Rushing to go into executive session at 7:42 P.M.to discuss personnel.  Upon roll call vote:  Tony Rushing – Yes; Lisa Fenton – Yes; Larry White – Yes; Tim Cochran – Yes; Jake Rushing – Yes.  Motion carried.

 

Motion by Tony Rushing, seconded by Tim Cochran, to come out of executive session at 7:55 P.M.  Upon roll call vote:  Tony Rushing – Yes; Lisa Fenton – Yes; Larry White – Yes; Tim Cochran – Yes; Jake Rushing – Yes.  Motion carried.

 

The next board meeting will be held Tuesday, February 17 at 7:00 P.M. at the Village Hall.

 

Motion by Jake Rushing, seconded by Tony Rushing, to adjourn the meeting at 8:00 P.M.  Motion carried.

 

Respectfully Submitted,

 

 

Paula J. Parks

Village Clerk

 

****************************************************************************************

STATE OF ILLINOIS)

COUNTY OF JACKSON)

VILLAGE OF De Soto)

 

Minutes

Board of Trustees Regular Meeting

January 20, 2015

 

President John Evans called the second regular monthly meeting of the De Soto Village Board of Trustees to order at 7:00 P.M.  Village Clerk Paula Parks was present to record the minutes.

 

Present:              John Evans                      Tim Cochran

                           Lisa Fenton                     Jake Rushing

                           Tony Rushing

 

Absent:              Paulette Johnson                Larry White

 

Motion made by Jake Rushing, seconded by Lisa Fenton, to dispense with the reading of the minutes and to approve them.  Motion carried.

 

Motion made by Tim Cochran, seconded by Tony Rushing, to approve the December revenue report.  Motion carried.

 

Motion made by Tony Rushing, seconded by Lisa Fenton, to pay the list of bills.  Upon roll call vote:  Tony Rushing– Yes; Lisa Fenton – Yes; Tim Cochran – Yes; Jake Rushing – Yes.  Motion carried.

 

Amanda Tinsley of J. T. Blankinship and Associates was present to discuss the water systems improvement project and proposed funding.  Ms. Tinsley reported that the total cost for Phase 1 of the project would be $589,000.  The Village would fund $150,000 and could borrow $439,000 from IEPA at 1.93% interest for 20 years.  The annual debt service would be $26,666.78.  She said the Village should be able to repay the loan without raising the water rates.  Phase 1 would improve 7,500 feet or about 42% of the total water system.  Phase 2 would cost an estimated $755,000 and would improve the remaining 10,500 feet of the lines.  No action was taken.

 

President John Evans felt that the village attorney should be notified of the dissatisfaction with the firm’s service.  President Evans will call her to voice the concerns and ask her if she wants to attend a board meeting to respond.

 

Motion made by Lisa Fenton, seconded by Jake Rushing, to allow the American Legion to use the four-way intersection to collect donations for Poppy Day on May 9, 2015 with a rain date of May 16.  Motion carried.

 

Motion made by Jake Rushing, seconded by Tony Rushing, to allow the De Soto Lions Club to collect donations at the four-way intersection on April 24, 2015 with a rain date of May 1.  Motion carried.

 

The Village had to respond in regard to the Jackson County Mitigation Plan with the Jackson County Emergency Management Agency.  Municipalities must participate in this plan to get reimbursed for expenses incurred in a disaster.  President Evans and Jana Fann prepared the list of the Village’s priorities for the plan.  President Evans will talk with Amanda Damptz, Staff Researcher for the Natural Hazards and Mitigation Group for SIU-Carbondale, to make sure the Village had responded correctly.

 

Tim Cochran reported that he had submitted the letter to IDOT requesting that the 40 mile per hour speed limit going north out of town be moved further north so that the speed limit by the Dollar General Store is 40 miles per hour instead of 55 miles per hour.  The request was due to the fact that a speed limit of 55 miles per hour creates a hazard for those turning into the Dollar General Store.  Mr. Cochran is waiting on the response.

 

Treasurer Dana Smith reported that the registration fee for golf carts and side-by-sides is currently under Miscellaneous Income.  She asked if the board wanted her to create an income/expense line item for the fee.  She was authorized to put the fee income into the General Fund, Line Item 100-339, Police Vehicle Fund.

 

Trustee Lisa Fenton stated that she wants to coordinate a green fair to promote recycling.  She said the fair would be an opportunity to advertise the golf cart/side-by-side ordinance.

 

Director of Public Works David Griffin reported on the following.

 

  1.  One sample for the landfill waste was high, but the average was still okay.
  2. The four-way stoplight is now working properly.
  3. The cinder vendor has not delivered any cinders.  Mr. Griffin said the Village has enough cinders for this winter.  He will contact the vendor in the spring and will look for another vendor if he doesn’t deliver any.
  4. The fence is being installed at the park.

 

The next board meeting will be held Monday, February 2 at 7 PM at the village hall. 

 

Motion made by Tony Rushing, seconded by Tim Cochran, to adjourn the meeting at 7:59 P.M.  Motion carried.

 

Respectfully Submitted,

 

 

Paula J. Parks

Village Clerk

***************************************************************************************

 

STATE OF ILLINOIS)

COUNTY OF JACKSON)

VILLAGE OF De Soto)

 

Minutes

Board of Trustees Regular Meeting

January 5, 2015

 

President John Evan called the first regular monthly meeting of the De Soto Village Board of Trustees to order at 7:00 P.M.  Village Clerk Paula Parks was present to record the minutes.

 

Present:              John Evans                      Paulette Johnson

                          Larry White                     Jake Rushing

                          Tony Rushing

 

Absent:              Lisa Fenton                     Tim Cochran

 

Motion made by Tony Rushing, seconded by Paulette Johnson, to dispense with the reading of the minutes and to approve them.  Motion carried.

 

Motion made by Tony Rushing, seconded by Paulette Johnson, to approve the December expense report.  Motion carried.

 

Motion made by Jake Rushing, seconded by Tony Rushing, to pay the list of bills.  Upon roll call vote:  Tony Rushing– Yes;  Paulette Johnson – Yes; Larry White – Yes; Jake Rushing – Yes.  Motion carried.

 

Motion made by Paulette Johnson, seconded by Tony Rushing, to accept the Intergovernmental Agreement with Jackson County Emergency Telephone System Board. Upon roll call vote: Tony Rushing– Yes;  Paulette Johnson – Yes; Larry White – Yes; Jake Rushing – Yes.  Motion carried.

 

President Evans presented three requests for use of the four-way intersection to collect donations.  The Lions Club asked for May 1 with a rain date of May 8 and October 2 with a rain date of October 9.  The American Legion asked for May 9 with a rain date of May 16.  There was a problem with the May dates because collections must be at least two weeks apart.  Jana Fann will contact the Lions Club and the American Legion to get different dates in May for them.

 

Motion made by Paulette Johnson, seconded by Larry White, to allow the Lions Club to collect donations at the four-way intersection on October 2 with a rain date of October 9.  Motion carried.

 

After discussing concerns about the performance of the current village attorney, President Evans authorized Jana Fann to shop around for another attorney.  Trustee Johnson suggested that the board might want to address the concerns with the current attorney.

 

Trustee Tony Rushing commended the city workers for their good performance when a fire hydrant was hit.

 

Mr. Rushing also reported that the Village needs to order hose for the sewer jet at a cost of about $1,800 plus $100 shipping.

 

Motion made by Tony Rushing, seconded by Jake Rushing, to purchase 500 feet of hose for the sewer jet.  Upon roll call vote: Tony Rushing– Yes;  Paulette Johnson – Yes; Larry White – Yes; Jake Rushing – Yes.  Motion carried.

 

Trustee Johnson reported that work had not yet begun on the fence at the park.

 

Police Chief Ben Doan reported that there were problems with the surveillance cameras at the park.  The vendor is replacing the whole system at no cost.

 

Trustee Larry White reported that he and Trustee Tony Rushing will try to meet with Harold Sheffer on January 19 about the funding for the proposed water system improvement project.  Mr. White thinks financing Phase 1 of the project is affordable, possibly without a water rate increase.

 

Trustee Jake Rushing told the board that the fire department is looking for property to build a new fire station.  He asked if the Village was interested in selling some of the property the Village owns north of town (the old lagoon property).  They are interested in a couple of acres.  Board members were open to the idea and told Trustee Rushing to let the fire protection district board know.

 

David Griffin reported that he wants to order water supplies totaling about $3,500.  These are standard operating supplies.

 

Mr. Griffin reported that the four-way intersection stop light was still not working properly.  The problem stems from the fact that the new light was connected to old wiring.  After making some adjustments with the wiring, he thinks the problem might be fixed.  If it isn't, an electrician will be required.

 

Mr. Griffin reported another month of good numbers for the landfill readings.

 

The next board meeting will be held Tuesday, January 20 at 7 PM at the village hall.  The meeting is on Tuesday due to the Martin Luther King holiday.

 

Motion made by Jake Rushing, seconded by Tony Rushing, to adjourn the meeting at 8:05 P.M.  Motion carried.

 

Respectfully Submitted,

 

 

Paula J. Parks

Village Clerk

 

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 Minutes

December 15, 2014

Page 1  

 

STATE OF ILLINOIS)

COUNTY OF JACKSON)

VILLAGE OF DESOTO)

 

Minutes

Board of Trustees Regular Meeting

December 15, 2014

 

President Pro Temp Paulette Johnson called the second regular monthly meeting of the DeSoto Village Board of Trustees to order at 7:00 P.M.  Jana Fann recorded the minutes in the absence of Village Clerk Paula Parks.

 

Present:             Lisa Fenton                     Paulette Johnson

                         Larry White                     Tim Cochran

 

Absent:              Tony Rushing                  John Evans

                          Jake Rushing

 

Motion made by Larry White, seconded by Tim Cochran, to dispense with the reading of the minutes and to approve them.  Motion carried.

 

Motion made by Lisa Fenton, seconded by Larry White, to approve the November revenue report.  Motion carried.

 

Motion made by Tim Cochran, seconded by Lisa Fenton, to pay the list of bills.  Upon roll call vote:  Lisa Fenton – Yes; Larry White – Yes; Tim Cochran – Yes.  Motion carried.

 

Paulette stated that Christmas at the Gazebo went well but unfortunately it rained so we didn’t have the amount of people that we would like.  I would like to thank the village workers for putting up the canopies and also for taking them down and putting them away.   Paula Parks did a good job organizing. 

 

Milk and cookies with Santa went well on Saturday and had a good turnout.  She thanked everyone for their help in decorating, bringing cookies and those who served.  She also thanked the Fire Department for bringing Santa to the DeSoto Village Hall. Trustee Johnson stated that the unopened cookies will go as donations for the community food basket project.  DeSoto Daze donated $250 to the food baskets.

 

Larry White stated that he will be meeting with Harold Sheffer of J.T. Blankinship after the first of the year to discuss the water project.

 

Tim Cochran discussed adding some dirt or gravel, approximately a foot, to the outer edges of the walking track at the park.  He stated that the drop off on the track is steep and could be dangerous.  Mike Garrison stated that it would be a good job for the inmates to do the work.  David said that if the Village picks up the rock, that it would be easier for the city workers to place the rock at the track.  David stated that this would be a summer job.

 

Motion made by Tim Cochran, seconded by Lisa Fenton, to approve American Asphalt Sealing for repairs to village parking lot in the amount of $2,130.09 to be completed in the spring 2015.  Upon roll call vote:  Lisa Fenton – Yes; Larry White – Yes; Tim Cochran – Yes.  Motion carried.

 

Motion made by Tim Cochran, seconded by Larry White, to pass Ordinance No. 2014-6 for the use of Neighborhood and Utility Terrain Vehicles within the Corporate Limits of the Village of DeSoto effective January 1, 2015.  Upon roll call vote:  Lisa Fenton – Yes; Larry White – Yes; Tim Cochran – Yes.  Motion carried.

 

 Tim Cochran discussed his concern regarding the high rate of speed at the Dollar General Store and wanted to know if we could get that speed reduced.  He also was curious if we could make a sidewalk to the Dollar General Store.  It was stated that it was not feasible due to the railroad trestle near the highway.

 

Paulette Johnson would like the board of trustees to consider switching attorneys.  Jana was asked to contact other small communities to find out who their attorneys are and if they are pleased with their work.

 

Paulette Johnson wants the village board to look at the job descriptions previously given to them and see if we want to evaluate employees annually.

 

David Griffin presented to the board that he is having difficulty with the flashing street light staying lit and he has been talking with Darren Snider about the situation.  David is working on getting this fixed.

 

David Griffin stated that Mike Garrison and Danny Vancil finished their water class and will take their test sometime in February 2015.

 

Dana Smith stated maybe changing the day of Christmas at the Gazebo to a Sunday afternoon to see if there would be a better turnout in 2015.

 

Motion made by Tim Cochran, seconded by Lisa Fenton, to adjourn the meeting at 7:40 P.M.  Motion carried.

 

Respectfully Submitted,

 

 

 

Paula J. Parks

Village Clerk

 ___________________________________________________________________________________________

 STATE OF ILLINOIS)

COUNTY OF JACKSON)

VILLAGE OF DESOTO)

 

Minutes

Board of Trustees Regular Meeting

December 1, 2014

 

President John Evans called the first monthly meeting of the Village of De Soto Board of Trustees to order at 7:00 PM.  The village clerk was present to record the minutes.

 

Present:              Tony Rushing                  Tim Cochran

                            Paulette Johnson            Larry White

                            Lisa Fenton                     Jake Rushing

 

Absent:              John Evans

 

Motion made by Tony Rushing, seconded by Lisa Fenton, to dispense with the reading of  the minutes and to approve them.  Motion carried.

 

Motion made by Larry White, seconded by Jake Rushing, to approve the October Revenue report.  Motion carried.

 

Motion made by Tony Rushing, seconded by Lisa Fenton, to approve the November Expense report.  Motion carried.

 

Motion made by Tony Rushing, seconded by Tim Cochran, to pay the list of bills.  Upon roll call vote: T. Rushing – Yes; Fenton – Yes; White – Yes; Cochran – Yes; Rushing – Yes.  Motion carried.

 

Mark Kelly of Kelly Insurance Agency presented the renewal information for the employees' health insurance.  The premium will go up 8.5%.  Mr. Kelly recommended renewing the current plan with Health Alliance to keep the level of benefits for the employees.

 

Motion made by Jake Rushing, seconded by Larry White, to renew the current health insurance plan with Health Alliance for 2015 and to research other options earlier next year.  Upon roll call vote: T. Rushing – Yes; Fenton – Yes; White – Yes; Cochran – Yes; Rushing – Yes.  Motion carried.

 

Village Engineer Harold Sheffer discussed the possible reasons the Village was denied the  water systems improvement grant.  The DCEO grant would have been for $450,000 with the Village providing $150,000 for the project.  Mr. Sheffer said that the fact that the method for scoring the applications in regard to LMI  has changed and the Villages's low/moderate income level was 52%, which probably hurt the Village's score.  Loans are available through Rural Development or the Environmental Protection Agency.  However, it would take an additional $1.76 to $2.41 per month to cover the cost of Phase 1.  The project could be in two phases.  Phase 1 would cost $600,000, and Phase 2 would cost about $510,000.

 

Larry White and Tony Rushing will meet with Harold Sheffer to discuss recommendations for getting a loan for Phase 1 of the project.

 

Motion made by Larry White, seconded by Lisa Fenton, to grant $100 Christmas bonuses to the three full-time Public Works employees, the three full-time Police employees, the two secretarial employees, the Village Clerk and the Village Treasurer and to grant $50 Christmas bonuses to the meter readers, animal control officer, crossing guard and the janitor.  Upon roll call vote: T. Rushing – Yes; Fenton – Yes; White – Yes; Cochran – Yes; Rushing – Yes.  Motion carried.

 

The readings for the landfill waste pumping are still good.

 

Motion made by Lisa Fenton, seconded by Tony Rushing, to table discussion on the ordinance for the administrative tow fee for further research.

 

Motion made by Larry White, seconded by Tim Cochran, to approve the 2015 holiday and meeting schedules.  Motion carried.

 

Motion made by Tim Cochran, seconded by Lisa Fenton, to table discussion on the legalization of golf carts and side-by-sides because the attorney has not finalized the ordinance.  Motion carried.

 

Motion made by Tim Cochran, seconded by Lisa Fenton, to pass Resolution 2014-8 appropriating $20,000 of Motor Fuel Tax funds for maintenance of streets and highways under the applicable provisions of the Illinois Highway Code from January 1, 2015 to December 31, 2015.  Upon roll call vote: T. Rushing – Yes; Fenton – Yes; White – Yes; Cochran – Yes; Rushing – Yes.  Motion carried.

 

Trustee Paulette Johnson distributed folders with job descriptions for Village employees.  She asked the board members to review them and consider annual evaluations for employees.

 

Mrs. Johnson thinks there are termites in the big pavilion restroom.  She also reported that the trees have been planted by the walking path.

 

David Griffin reported that the stop light at the four-way intersection has been installed.

 

Mr. Griffin had received estimates from American Asphalt Sealing and Egyptian Asphalt and Sealcoating for repairing the municipal parking lot.  The proposals were not uniform in specifications.  Mr. Griffin and Trustee Tim Cochran will research the estimates to get them more detailed.  They will report back to the Board at the next meeting.

 

The next regular board meeting will be held on Monday, December 15, 2015 at 7 PM at the Village Hall. 

 

Motion made by Jake Rushing, seconded by Larry White, to adjourn at 8:15 PM.  Motion carried.

 

Respectfully submitted,

 

 

Paula J. Parks

Village Clerk

 

*******************************************************************************************

STATE OF ILLINOIS)

COUNTY OF JACKSON)

VILLAGE OF DESOTO)

 

Minutes

Board of Trustees Regular Meeting

November 17, 2014

 

President John Evans called the second monthly meeting of the Village of De Soto Board of Trustees to order at 7:00 PM.  The village clerk was present to record the minutes.

 

Present:              John Evans                      Tim Cochran

                            Paulette Johnson            Larry White

                            Lisa Fenton                     Jake Rushing

 

Absent:              Tony Rushing

 

Motion made by Paulette Johnson, seconded by Tony Rushing, to dispense with the reading of  the minutes and to amend Page 1, Paragraph 10, by correcting the date to January 1, 2015, and to approve the minutes as amended.  Motion carried.

 

There was no October revenue report.

 

Motion made by Larry White, seconded by Jake Rushing, to pay the list of bills.  Upon roll call vote: Fenton – Yes; Johnson -Yes; White – Yes; Cochran – Yes; J. Rushing - Yes.  Motion carried.

 

Brett Sutphin, who lives at 402 Lake Road, was present to thank the Board for authorizing the village employees to cut a dead tree down that was a potential hazard.  Mr. Sutphin stated that the workers did an outstanding job of cutting the tree down and cleaning up the debris.

 

Harold Sheffer was unable to attend this board meeting.  He will attend the next meeting.

 

Director of Pubic Works David Griffin stated that Darren Snyder of Carbondale Electric is ready to install the stop light at the four-way intersection.  However, he did not know how to handle the traffic control.  Traffic control would require four trained flaggers, equipment and signs.  Police Chief Ben Doan said he would schedule two police officers and use two city workers to control traffic.  The light should be installed by the week of November 24.

 

Motion made by Lisa Fenton, seconded by Paulette Johnson, to send the proposed ordinance for establishing an administrative tow fee to the attorney for review.  Motion carried.

 

The ordinance for legalizing golf carts and side-by-sides on the streets should be ready for action at the next board meeting.

 

Discussion about updating the building code was tabled until the next meeting.

 

Police Chief Doan reported that the resident at 111 N. Ash St. had responded to his letter about the cat problem.  She indicated that she would take care of the problem.  Chief Doan has not seen any cats at the house since the problem was addressed.

 

Trustee Paulette Johnson reported that sixteen trees would be planted along the walking path at the park.  Later, plates honoring De Soto Daze Senior Citizens of the Year will be attached to the trees.  One tree will be charged to the Park Fund, and fifteen trees will charged to the De Soto Daze Fund.

 

David Griffin reported that he thinks the city employees can fill the cracks on the parking lot and reseal it next spring.  Mr. Griffin has not received the estimate from Egyptian Asphalt and Seal Coating.  Board members agreed to get the estimate, and then they would decide the best plan of action.

 

Mr. Griffin reported that the landfill samples in October averaged 91.  However, the two samples for November have been high.

 

Mr. Griffin said he had found a good deal on cinders.  He can get them delivered for $11 per ton.  He stated that the cost would be about $275 per load.

 

Motion made by Larry White, seconded by Paulette Johnson, to hire Barr Trucking to haul cinders for $11 per ton.  Upon roll call vote: Fenton – Yes; Johnson – Yes; White – Yes; Cochran – Yes; J. Rushing – Yes.  Motion carried.

 

Motion made by Jake Rushing, seconded by Paulette Johnson, to go into executive session at 7:54 PM pursuant to 5 ILCS 120/2(c)(1) to discuss personnel.  Upon roll call vote: Fenton – Yes; Johnson – Yes; White – Yes; Cochran – Yes; J. Rushing – Yes.  Motion carried.

 

Motion made by Larry White, seconded by Jake Rushing, to come out of executive session at 8:15 PM.  Upon roll call vote: Fenton – Yes; Johnson – Yes; White – Yes; Cochran – Yes; J. Rushing – Yes.  Motion carried.

 

Motion made by Tim Cochran, seconded by Jake Rushing, to give Director of Public Works David Griffin a 50 cent per hour raise, effective November 1, 2014.  Upon roll call vote: Fenton – Yes; Johnson – Yes; White – Yes; Cochran – Yes; J. Rushing – Yes.  Motion carried.

 

The next regular board meeting will be held on Monday, December 1 at 7 PM at the Village Hall. 

 

Motion made by Jake Rushing, seconded by Paulette Johnson, to adjourn at 8:25 PM.  Motion carried.

 

Respectfully submitted,

 

 

Paula J. Parks

Village Clerk

 ******************************************************************************************

STATE OF ILLINOIS)

COUNTY OF JACKSON)

VILLAGE OF DESOTO)

 

Minutes

Board of Trustees Regular Meeting

November 3, 2014

 

President John Evans called the first monthly meeting of the Village of De Soto Board of Trustees to order at 7:00 PM.  The village clerk was present to record the minutes.

 

Present:              John Evans                      Tim Cochran

                            Paulette Johnson            Larry White

                            Tony Rushing                  Jake Rushing

 

Absent:              Lisa Fenton

 

Motion made by Larry White, seconded by Jake Rushing, to dispense with the reading of  the minutes and to approve them.  Motion carried.

 

Motion made by Paulette Johnson, seconded by Jake Rushing, to approve the October expense report.  Motion carried.

 

Motion made by Tony Rushing, seconded by Jake Rushing, to pay the list of bills.  Upon roll call vote: T. Rushing – Yes; Johnson -Yes; White – Yes; Cochran – Yes; J. Rushing - Yes.  Motion carried.

 

Cathy Payne reported that the lady at 117 N. Ash was feeding stray cats and had attracted many of them.  Mrs. Payne owns the properties at 113 and 115 N. Ash.  The cats are bothering one of her renters.  Mrs. Payne asked if something could be done.  Police Chief Ben Doan will send a certified letter to the owner at 117 N. Ash to address the problem.  Chief Doan will also talk with animal control.

 

Motion made by Tim Cochran, seconded by Larry White, to approve the application from Dale McKinney for a building permit to build a 12' x 24' lean to onto a garage at 311 E. Lincoln St.  Motion carried.

 

Tim Cochran and Chief Ben Doan met with Scott Stokes of IDOT about changing the speed limit on Rt 149 from the school to the four-way intersection to 30 mph.  Mr. Stokes saw no problem with the change.

 

The ordinance for legalizing golf carts and side-by-sides on the city streets has been sent to the attorney for review.  The proposed effective date is January 1, 2014.

 

Chief Doan reported that Pinckneyville has had no noise complaints or any problems at all in regard to ATV's on the streets.

 

Motion made by Larry White, seconded by Jake Rushing, to table discussion on the vehicle tow administration fee until the next meeting.  Motion carried.

 

Trustee Paulette Johnson noted that the building code needed to be updated to include penalties for non-compliance and in reference to the latest BOCCA Code.  Jana Fann will research appropriate penalties.

 

Trustee Larry White pointed out that the intent of the building permit was to make sure the builder was not building on city easements and that the set backs were met.  Set backs are based on the information provided for property lines, but the building permit does not guarantee the property lines are correct.  The property lines are the responsibility of the property owner.

 

Mr. White reported that the application for the water grant had been denied.  Harold Sheffer of J. T. Blankinship, Inc. said that the Village might be able to get loans for the water improvement project from IEPA or Rural Development.  Mr. White recommended that Mr. Sheffer be asked to come to the next meeting to discuss the options.

 

Motion made by Tim Cochran, seconded by Larry White, to approve the application from Lelia Dreyer for a building permit to build a garage at 108 E. Douglas St.  Motion carried.

 

Trustee White reported that the cottonwood tree on the west side of Lake Road needed to be cut down.  The Village employees will cut it down.

 

Motion made by Jake Rushing, seconded by Paulette Johnson, to pass Ordinance No. 2014-5 Annual Levy Ordinance for the fiscal year May 1, 2014 through April 30, 2015.  Upon roll call vote: T. Rushing – Yes; Johnson – Yes; White – Yes; Cochran – Yes; J. Rushing – Yes.  Motion carried.  Ordinance incorporated by reference.

 

David Griffin reported that the City of Carbondale is okay with the Village of De Soto using the Carbondale water line in the event of an emergency.

 

Mr. Griffin also reported that Motor Fuel Tax funds can be used for sealing and painting the municipal parking lot.  Appropriation for the funds for the cost must be approved by the Illinois Department of Transportation (IDOT) .  Mr. Griffin is waiting for an estimate from Egyptian Asphalt.

 

Board members agreed to pay the annual premium for the IML risk management property insurance in two installments.  The first installment of $23,342.43 is due on November 21, 2014 and the second installment of $23,342.43 is due on May 15, 2015.

 

Mr. Griffin reported that the estimate from Carbondale Electric for replacing the stop light at the four-way intersection did not include traffic control.  IDOT said the contractor should be responsible for traffic control.  Darren Snyder of Carbondale Electric is looking into the options.

 

Mr. Griffin reported that the samples from the Landfill had shown a dramatic change for October.  The average BOD was 97.  Mr. Griffin is going to find out how much the Landfill pumped.

 

Motion made by Larry White, seconded Jake Rushing, to authorize Paula Parks to purchase a Christmas tree for Christmas at the Gazebo for up to $100.  Upon roll call vote: T. Rushing – Yes; Johnson – Yes; White – Yes; Cochran – Yes; J. Rushing – Yes.  Motion carried.

 

The next regular board meeting will be held on Monday, November 17 at 7 PM at the Village Hall. 

 

Motion made by Jake Rushing, seconded by Tony Rushing, to adjourn at 8:30 PM.  Motion carried.

 

Respectfully submitted,

 

 

Paula J. Parks

Village Clerk

 

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