UNAPPROVED

 

STATE OF ILLINOIS)

COUNTY OF JACKSON)

VILLAGE OF DESOTO)

 

Minutes

Public Safety Committee

December 6, 2017

 

The Park Committee met on December 6, 2017 at 5:30 PM.  The purpose of the meeting was to discuss park committee duties.   Chairperson Paulette Johnson called the meeting to order at 5:30 PM.  Village Clerk Paula Parks was present to record the minutes.

 

Present:

 

Paulette Johnson, Chair

Eric Schuler, Trustee

Brian Gleason, Trustee

John Evans, President

Chelsea Johnson, President of De Soto Little League

Autumn Miles, De Soto Little League Board Member

Casey Cross, De Soto Little League Board Member

 

The Village of De Soto had amended Revised Code 28-4-1 Park Committee Duties.  The Park Committee met with the Little League to review the changes.

 

Trustee Paulette Johnson had previously told Chelsea Johnson that the Village would need a copy of the key to the Little League’s shed at the park.  Chelsea Johnson asked if the Little League would be contacted before the Village enters the shed.  Trustee Johnson if that’s what they wanted, they would be contacted.

 

Mrs. Chelsea Johnson asked for clarification about field preparation personnel.  She asked if volunteers using rakes had to be approved by the Village.  Trustee Johnson said only persons who were using drags and four wheelers had to be approved.

 

Trustee Johnson explained that based on the school’s rules, the batter’s box for the girls’ teams had been off for years, unless Little League did not use the same specifications as the school.  Chelsea Johnson said Little League was aware that it had been off for a long time.   Mr. Wilson had sent John Johnson all the specifications, and Mr. Johnson had made a new girls’ batter’s box set up tool.

 

Chelsea Johnson asked about the governing of the batting cages and why they were always locked.  Trustee Johnson stated that the batting cages belong to the Little League, and they could leave them open if they wanted.  They have been locked because of vandalism. 

 

Chelsea Johnson asked for clarification about the concession stand.  The ordinance states that the Little League, school, etc. have the option of stocking and operating the concession stand.  To be clear, this means that if they don’t stock it and operate it, it will be closed.

 

Casey Cross asked if anything had been done about the small field in regard to moving anything.  Trustee Johnson stated that the field is not off.  Robbie and John had been out several times setting it up to Mr. Wilson’s specifications, and it is correct.

 

The meeting adjourned at 5:50 PM.

 

Respectfully submitted,

 

 Paula J. Parks

Village Clerk

 -------------------------------------------------------------------------------------------------------------------------

  

STATE OF ILLINOIS)

COUNTY OF JACKSON)

VILLAGE OF DESOTO)

 

Minutes

Board of Trustees Regular Meeting

December 4, 2017

 

President John Evans called the first regular meeting of the De Soto Village Board of Trustees to order at 7:00 P.M.  Village Clerk Paula Parks was present to record the minutes.

 

Present:             Paulette Johnson           Brian Gleason

                         Tony Rushing               John Evans

                         Heath Rushing              Eric Schuler

 

Motion made by Tony Rushing, seconded by Brian Gleason, to dispense with the reading of the minutes and to approve them.  Motion carried.

 

Motion made by Paulette Johnson, seconded by Heath Rushing, to approve the November expense report.  Motion carried.

 

Motion made by Brian Gleason, seconded by Tony Rushing, to pay the list of bills.  Upon roll call vote:   Tony Rushing – Yes; Brian Gleason – Yes; Paulette Johnson – Yes; Heath Rushing – Yes; Eric Schuler - Yes.  Motion carried.

 

Amanda Tinsley of J. T. Blankinship, Inc. presented a change order in the amount of $25,000.00 for the Phase II Watermain Replacement Project.  The $12,700.00 amount was for corrections of the water/sewer separation issue on Oak Street that were not included in the project.  The other $12,300 was for other sewer services that have come up in order to meet the water/sewer separation requirements.  The new contract price will be $412,561.00

 

Motion made by Heath Rushing, seconded by Tony Rushing, to approve the change order in the amount of $25,000.00 for the Phase II Watermain Replacement Project.  Upon roll call vote:   Tony Rushing – Yes; Brian Gleason – Yes; Paulette Johnson – Yes; Heath Rushing – Yes; Eric Schuler - Yes.  Motion carried.

 

Mrs. Tinsley presented Pay Estimate No. 3 in the amount of $86,381.41 for services through November 24.  The amount for Wiggs Excavating is $73,506.51.  The amount to J. T. Blankinship, Inc. for engineering services is $12,874.90.

 

Motion made by Heath Rushing, seconded by Tony Rushing, to approve Pay Estimate No. 3 in the amount of $86,381.41 for services through November 24.  Upon roll call vote:   Tony Rushing – Yes; Brian Gleason – Yes; Paulette Johnson – Yes; Heath Rushing – Yes; Eric Schuler - Yes.  Motion carried.

 

Village resident Paul Waterman presented the idea of developing a community garden.  He said the community garden would provide a learning opportunity for youth and adults and the benefit of raising fresh food at an affordable price.   He asked the board to consider looking at some land in the village for the community garden.  People could rent a parcel of land for a nominal fee or at no charge.  Mr. Waterman said he would volunteer to oversee and spearhead the project.  He informed the board that Thrivent Financial offers grants for community development projects.  He said there is the possibility of getting $250 to $500 to help fund the project.

 

Board members were open to the idea.  The Village owns land on South Oak Street that could be used.  Trustee Tony Rushing expressed concern about the fiber optic cable that is buried on the west side of South Oak Street.  This issue would have to be checked out.

 

President John Evans appointed Eric Schuler to be the board liaison for the community garden project.

 

The Village had received information from Brent Ritzel, solar project developer for StraightUp Solar.  Mr. Ritzel is interested in meeting with village representatives about the possibility of installing a solar system that would subsidize electricity for the wastewater treatment system. Grants are available to cover most of the cost.  In addition, solar power could be a cost-saving measure for the Village. President Evans authorized Mr. Rushing to follow up with Mr. Ritzel and investigate the possibility further.

 

Christmas at the Gazebo went well.  Trustee Paulette Johnson and Village Clerk Paula Parks expressed their appreciation for the board members and volunteers that decorated the gazebo, donated cookies and supported the event.

 

Milk and Cookies with Santa will be held Saturday, December 9 from 9-11 AM at the Village Hall.

 

The Illinois Bicentennial Flag Ceremony was held on December 4 at noon to kick off the year-long celebrations across the state to commemorate Illinois’ 200th birthday on December 3, 2018.  Village Clerk Paula Parks read a brief history of Illinois.  Village President John Evans read the resolution in support of the celebrations.  Then, an ensemble of De Soto Grade School chorus students led by Mrs. Pam White sang the Illinois state song as the flag was raised.

 

Trustee Paulette Johnson announced the Park Committee meeting to be held Wednesday, December 6 at 5:30 PM at the Village Hall.

 

Motion made by Tony Rushing, seconded by Brian Gleason, to approve the 2018 holiday schedule and 2018 regular meeting schedule.  Motion carried.

 

Trustee Johnson reported that the insurance company had said that volunteers using village equipment are covered for liability purposes only.  If the volunteer causes bodily injury or property damage to a third party, the liability would apply.  If the volunteer gets hurt, their own personal insurance would apply.

 

Motion made by Paulette Johnson, seconded by Heath Rushing, to go into executive session at 8:01 PM to discuss personnel, pursuant to 5 ILCS 120/2(c)(1).  Upon roll call vote:   Tony Rushing – Yes; Brian Gleason – Yes; Paulette Johnson – Yes; Heath Rushing – Yes; Eric Schuler - Yes.  Motion carried.

 

Eric Schuler left the meeting at 8:30 PM.

 

Tony Rushing left the meeting at 8:46 PM.

 

Motion made by Heath Rushing, seconded by Paulette Johnson, to come out of executive session at 8:55 PM.  Upon roll call vote:   Brian Gleason – Yes; Paulette Johnson – Yes; Heath Rushing – Yes.  Motion carried.

 

The next board meeting will be held Monday, December 18, 2017 at 7 PM at the Village Hall.

 

Motion made by Brian Gleason, seconded by Heath Rushing, to adjourn the meeting at 8:57 PM.  Motion carried.

 

Respectfully Submitted,

 

 Paula J. Parks

Village Clerk

--------------------------------------------------------------------------------------------------------------------------

 STATE OF ILLINOIS)

COUNTY OF JACKSON)

VILLAGE OF DESOTO)

 

Minutes

Board of Trustees Regular Meeting

November 20, 2017

 

President John Evans called the second regular meeting of the De Soto Village Board of Trustees to order at 7:00 P.M.  Village Clerk Paula Parks was present to record the minutes.

 

Present:             Paulette Johnson           Brian Gleason

                         Tony Rushing               John Evans

                         Heath Rushing              Eric Schuler

 

Motion made by Brian Gleason, seconded by Eric Schuler, to dispense with the reading of the minutes and to approve them.  Motion carried.

 

Motion made by Paulette Johnson, seconded by Heath Rushing, to approve the October revenue report.  Motion carried.

 

Motion made by Heath Rushing, seconded by Eric Schuler, to pay the list of bills.  Upon roll call vote:   Tony Rushing – Yes; Brian Gleason – Yes; Paulette Johnson – Yes; Heath Rushing – Yes; Eric Schuler - Yes.  Motion carried.

 

Mark Kelly of Sheffer Insurance Agency presented quotes for employee health insurance from United Healthcare and Health Alliance.  Blue Cross Blue Shield was still the best option unless the Village Board wanted to drastically change the deductible.  Staying with Blue Cross Blue Shield keeps the continuity of coverage for the employees with a strong network. The new premium with the Blue Cross Blue Shield would be $4,414.92 per month, which represents about a 10% increase in the employee health insurance cost.  Board members discussed the fact that they did not want to drastically change the employees’ health insurance coverage, and the Village is able to absorb the cost at this time.  However, the board might have to look at other options in the future.

 

Motion made by Paulette Johnson, seconded by Eric Schuler, to accept the renewal option with Blue Cross Blue Shield for a monthly premium of $4,414.92.  Upon roll call vote:  Tony Rushing – Yes; Brian Gleason – Yes; Paulette Johnson – Yes; Heath Rushing – Yes; Eric Schuler – Yes.  Motion carried.

 

Motion made by Brian Gleason, seconded by Eric Schuler, to approve the Public Safety Procedures for Public Service Workers.  Motion carried.

 

An issue with dumping at the Village maintenance building was discussed.  Apparently, some landlords are dumping from their rental properties and not leaving room for village residents to dump personal items.  Board members discussed various options to resolve the issue.

 

Motion made by Heath Rushing, seconded by Eric Schuler, to revise the dumping procedures to lock the gates when the maintenance employees are not at the shop and post a sign to call the village hall at 867-2315 for an appointment if the gates are locked and to send a letter to all landlords reminding them that the city dumpsters are not to be used for debris from rental properties.  Motion carried.

 

Trustee Brian Gleason submitted a flyer from the airport with drone information that will be included in the next Village newsletter and posted at the Village Hall.

 

Motion made by Brian Gleason, seconded by Paulette Johnson, to pass Ordinance No. 2017-7 permitting the sale of the used 2006 Ford Explorer police vehicle for $3,000.  Upon roll call vote:  Tony Rushing – Yes; Brian Gleason – Yes; Paulette Johnson – Yes; Heath Rushing – Yes; Eric Schuler – Yes.  Motion carried.  Ordinance incorporated by reference.

 

Trustee Paulette Johnson reported that the Slow Pitch Co-Ed League had paid the Village $22 for lime.  She also stated that due to the resignation of the person preparing the fields for the park, John Johnson prepared the fields for the school and the Slow Pitch League.  Mr. Johnson was donating $100 from his field preparation fee from the school back to the school, and he was donating $100 from his fee from the Slow Pitch League to the Park Fund.

 

Jana Fann was asked to contact the insurance company about coverage for persons using Village equipment that are not under contract with the Village.

 

Trustee Johnson reported that De Soto Daze is donating $250 to the De Soto Community Christmas food baskets.

 

Christmas at the Gazebo will be held Friday, December 1 at 6 PM at the Seniors Park.

 

Milk and Cookies with Santa will be held December 9 at 9:00 AM at the Village Hall.

 

Motion made by Heath Rushing, seconded by Paulette Johnson, to purchase a locator to replace the broken one for $1,959.00 from IMCO Utility Supplies from the Water Operating Fund.  Upon roll call vote: Tony Rushing – Yes; Brian Gleason – Yes; Paulette Johnson – Yes; Heath Rushing – Yes; Eric Schuler – Yes.  Motion carried.

 

Motion made by Eric Schuler, seconded by Heath Rushing, to pass Resolution 2017-6 in support of Illinois Bicentennial Celebrations.  Upon roll call vote: Tony Rushing – Yes; Brian Gleason – Yes; Paulette Johnson – Yes; Heath Rushing – Yes; Eric Schuler – Yes.  Motion carried.  Resolution incorporated by reference.

 

The Village will hold an Illinois Bicentennial Flag raising ceremony on December 4, 2017, at noon at the Village Hall.

 

Motion made by Eric Schuler, seconded by Paulette Johnson, to give Christmas bonuses of $100 to all full-time employees, the regularly scheduled part-time employees, the treasurer and the village clerk and to give $50 to the custodian, crossing guard and meter readers.  Upon roll call vote:  Tony Rushing – Yes; Brian Gleason – Yes; Paulette Johnson – Yes; Heath Rushing – Yes; Eric Schuler – Yes.  Motion carried.

 

Motion made by Paulette Johnson, seconded by Tony Rushing, to go into executive session at 8:10 PM to discuss personnel, pursuant to 5 ILCS 120/2(c)(1).  Upon roll call vote:   Tony Rushing – Yes; Brian Gleason – Yes; Paulette Johnson – Yes; Heath Rushing – Yes; Eric Schuler - Yes.  Motion carried. .

 

Motion made by Eric Schuler, seconded by Brian Gleason, to come out of executive session at 9:28 PM.  Upon roll call vote:   Tony Rushing – Yes; Brian Gleason – Yes; Paulette Johnson – Yes; Heath Rushing – Yes; Eric Schuler - Yes.  Motion carried.

 

The next board meeting will be held Monday, December 4, 2017 at 7 PM at the Village Hall.

 

Motion made by Heath Rushing, seconded by Eric Schuler, to adjourn the meeting at 9:30 PM.  Motion carried.

 

Respectfully Submitted,

 

 

 

Paula J. Parks

Village Clerk

---------------------------------------------------------------------------------------------------------------------------

STATE OF ILLINOIS)

COUNTY OF JACKSON)

VILLAGE OF DESOTO)

 

Minutes

Board of Trustees Regular Meeting

November 6, 2017

 

President John Evans called the first regular meeting of the De Soto Village Board of Trustees to order at 7:00 P.M.  Village Clerk Paula Parks was present to record the minutes.

 

Present:             Paulette Johnson           Brian Gleason

                         Tony Rushing                John Evans

                         Eric Schuler

 

Absent:              Heath Rushing

                           

Motion made by Brian Gleason, seconded by Eric Schuler, to dispense with the reading of the minutes from the last regular board meeting and the Public Safety Committee meeting on October 25 and to approve them.  Motion carried.

 

Motion made by Tony Rushing, seconded by Brian Gleason, to approve the October expense report.  Motion carried.

 

Motion made by Eric Schuler, seconded by Brian Gleason, to pay the list of bills.  Upon roll call vote:   Tony Rushing – Yes; Brian Gleason – Yes; Paulette Johnson – Yes; Eric Schuler - Yes.  Motion carried.

 

Mark Kelly of Sheffer Insurance Agency explained to the board members that the current employee healthcare plan has been discontinued by Blue Cross Blue Shield.  He presented a similar plan with Blue Cross Blue Shield that would result in a 10% increase on the premium.  The annual cost would increase $426.96 per month.  The new premium would be $4,414.92. Mr. Kelly was waiting for quotes from United Healthcare and Health Alliance.  He should have them by the next board meeting so the Board can make a decision.

 

Motion made by Tony Rushing, seconded by Paulette Johnson, to approve Pay Request No. 2 for up to $213,447.32 for the Phase II Watermains Replacement Project.  Upon roll call vote:  Tony Rushing – Yes; Brian Gleason – Yes; Paulette Johnson – Yes; Eric Schuler – Yes.  Motion carried.

 

Chelsea Johnson, president of the De Soto Little League, explained that they are starting up Little League plans for next season, and she would like to meet with Park Committee before December.  President Evans stated that a meeting would be scheduled as soon as possible.

 

Trustee Brian Gleason reported that the Public Safety Committee met on October 25 to discuss the procedures for the Public Service Workers Program and to review the draft drone ordinance.  Mr. Gleason presented the procedures for the Public Service Workers Program as recommended by the committee.  Trustee Johnson had some questions. Board members will look at the recommended procedures, taking Trustee Johnson’s concerns into consideration, and take action at the next meeting.

 

The Public Safety Committee recommended that the Village not pass a drone ordinance at this time.  The possibility of having a drone ordinance could be revisited if issues arise.  Trustee Eric Schuler suggested including information in the next Village newsletter regarding drone use and operation and contact numbers.  Police Chief Ben Doan will contact the airport for recommendations as to what information should be included.

 

Motion made by Brian Gleason, seconded by Paulette Johnson, to allow Brent Doerner to do a ride-a-long with the police at a date to be determined, with Chief Doan’s approval.  Motion carried.

 

Trustee Paulette Johnson reported that the Park Halloween Party and Hayride went well.  She was very appreciative of the help from volunteers especially Larry and Julie White and Ronald and Susan Blumenstock.

 

Mrs. Johnson reported that three slow pitch teams did not pay their fees.

 

Motion made by Paulette Johnson, seconded by Brian Gleason, to authorize Village Clerk Paula Parks to purchase a Christmas tree for Christmas at the Gazebo for up to $150.  Upon roll call vote:  Tony Rushing – Yes; Brian Gleason – Yes; Paulette Johnson – Yes; Eric Schuler - Yes.  Motion carried.

 

Motion made by Paulette Johnson, seconded by Eric Schuler, to go into executive session at 8:17 PM to discuss personnel, pursuant to 5 ILCS 120/2(c)(1).  Upon roll call vote:   Tony Rushing – Yes; Brian Gleason – Yes; Paulette Johnson – Yes; Eric Schuler - Yes.  Motion carried.

 

Tony Rushing left the meeting at 9:18 PM.

 

Motion made by Eric Schuler, seconded by Brian Gleason, to come out of executive session at 9:29 PM.  Upon roll call vote:   Brian Gleason – Yes; Paulette Johnson – Yes; Eric Schuler - Yes.  Motion carried.

 

The next board meeting will be held Monday, November 20, 2017 at 7 PM at the Village Hall.

 

Motion made by Eric Schuler, seconded by Brian Gleason, to adjourn the meeting at 9:37 PM.  Motion carried.

 

Respectfully Submitted,

 

  

Paula J. Parks

Village Clerk

--------------------------------------------------------------------------------------------------------------------------

  

 STATE OF ILLINOIS)

COUNTY OF JACKSON)

VILLAGE OF DESOTO)

 

Minutes

Public Safety Committee

October 25, 2017

 

The Public Safety Committee met on October 25, 2017.  The purpose of the meeting was to discuss procedures for the Public Service Worker Program and the proposed drone ordinance.   Chairperson Brian Gleason called the meeting to order at 4:32 PM.

 

Present:

 

John Evans, President

Brian Gleason, Chair

Eric Schuler, Trustee

Paulette Johnson, Trustee

Heath Rushing, Trustee

Ben Doan, Chief of Police

Brent Mosel. De Soto Resident

 

Chief Doan presented a written draft of proposed procedures for community service workers. The recommended procedures were:

 

1.           The Office of the De Soto Police Department to receive paperwork from Jackson County Probation requesting the Village to be used as a work site.

2.           The Office of the De Soto Police Department is to conduct a background check on the individual as to what crime he/she has committed.

3.           The Chief of Police can discuss with the Board as to what extra work is needed to be done and /or the individual can be put to work immediately by the Chief of Police.

4.           The Office of the De Soto Police Department will meet and discuss procedures with the community service worker as to what job he/she is to do; the time he/she is to arrive at the police department to check in; and the time the job is to be finished.

5.           A time card will be made for the community service worker to punch in and out so that the community service hours can be recorded.  Work hours by the community service worker will be from 8 am to 3 pm, Monday through Friday.

6.           The community service worker is to be observed by the Office of the Police Department.

7.           The community service worker is to sign a work release that they will not hold the Village responsible for accidents.

8.           The Office of the De Soto Police Department is to sign off on community service hours and turn the paperwork into the Jackson County Probation Office.

 

 

Trustee Johnson recommended that the procedures specify which offenses are not acceptable.  Chief Doan will compile a list of offenses for the board to review.

 

Chief Doan suggested accepting no felons and limiting the number of community service hours required for the worker.

 

The committee agreed to let Chief Doan prepare a final proposal with recommended changes to be presented at the next board meeting.

 

Mr. Brent Mosel was present to discuss the proposed drone ordinance.  He is very knowledgeable about drone regulations and drone operation.  Mr. Mosel felt the sample ordinance is very general.  He said that the FAA governs the operation and use of drones so he felt an ordinance would be redundant.  The Village doesn’t want drones to be a nuisance or to violate someone’s privacy, but FAA regulations cover those issues.

 

Mr. Mosel had reviewed the proposed ordinance, and he felt some of the language was inaccurate, vague or restrictive beyond FAA rules.

 

Mr. Mosel doesn’t know if it benefits the Village to have an ordinance.  However, if the Village passes one, he recommended changing some of the wording to be more specific and less vague.

 

Trustee Gleason felt the proposed ordinance is too restrictive and unnecessary, and he is not in favor of passing the ordinance.  He said the FAA already regulates drone operation and use, and the Village doesn’t need one.  The other committee members agreed. 

 

It is the recommendation of the Public Safety Committee that the Village not pass a drone ordinance at this time.

 

The meeting adjourned at 5:41 PM.

 

Respectfully submitted,

 

 Paula J. Parks

Village Clerk

 -------------------------------------------------------------------------------------------------------------------------

 

STATE OF ILLINOIS)

COUNTY OF JACKSON)

VILLAGE OF DESOTO)

 

Minutes

Board of Trustees Regular Meeting

October 16, 2017

 

President Pro Temp Paulette Johnson called the second regular meeting of the De Soto Village Board of Trustees to order at 7:00 P.M.  Village Clerk Paula Parks was present to record the minutes.

 

Present:             Paulette Johnson           Brian Gleason

                         Tony Rushing                Heath Rushing

                          Eric Schuler

 

Absent:              John Evans

                           

Motion made by Tony Rushing, seconded by Heath Rushing, to dispense with the reading of the minutes and to approve them.  Motion carried.

 

Motion made by Brian Gleason, seconded by Tony Rushing, to approve the September revenue report.  Motion carried.

 

Motion made by Eric Schuler, seconded by Brian Gleason, to pay the list of bills.  Upon roll call vote:   Tony Rushing – Yes; Brian Gleason – Yes; Heath Rushing – Yes; Eric Schuler - Yes.  Motion carried. 

 

The hearing on the placement of a 2018 mobile home at 106 N. Pecan Street was cancelled.  The owner of the mobile home, Deborah Smith, decided not to purchase the lot.  She purchased property in another municipality.

 

Mr. Glen Jones was present to address nuisance violation notices he had received in regard to his property at 405 E. Douglas St.  The violations are for accumulation of junk, trash and yard waste and keeping goats in city limits.  Mr. Jones had submitted a written request asking for more time to abate the violations.  He explained that he is bottle-feeding the goats because their mother was killed.  They are usually kept in Makanda, but it is not economically feasible to drive back and forth three times a day.  When the goats are weaned, they will return to Makanda with the goat herd.  He estimates they will be weaned in about two weeks.  In regard to the accumulation of junk, trash and yard waste, Mr. Jones stated that he needs more time to abate the violations because he has mechanical and physical limitations.

 

Motion made by Brian Gleason, seconded by Tony Rushing, to give Mr. Jones until November 1 to abate the violations.  Motion carried.

 

Joe Howerton, supervisor of the Jackson County Probation Office, was present to answer questions the board members had in regard to the public service work program.  Mr. Howerton explained that by Illinois statute the Village is absolved of liability individually and collectively.  There is a liability waiver the offender signs, but the statute absolves the Village of liability even if the offender doesn’t sign the waiver.  He stated that the public service work program needs sites to provide work for these offenders.  The Village can restrict the types of crimes for which the offenders are convicted when determining if they will be allowed to perform work.   The Village employees will supervise the workers, but they don’t have to stay right with them.

 

The Public Safety Committee will meet Wednesday, October 25 at 4:30 to discuss procedures for the Public Service Work Program and the proposed drone ordinance.

 

Trustee Paulette Johnson reminded everyone that the Park Halloween Party and Hayride will be held on October 21 from 6-8:30 PM.  Decorating was scheduled for Wednesday, October 18 at 5:30 PM.  Trustee Johnson stated that she needed help on the 21st beginning at 5:15 PM.

 

Motion made by Heath Rushing, seconded by Tony Rushing, to approve the application from Michael Bach for a water tap at 1768 Township Line Road.  Motion carried.

 

Trustee Brian Gleason reported that Animal Control Officer Rick Ellet had resigned.  Trustee Gleason said the Village will use county animal control until Mr. Ellet is replaced.

 

The next board meeting will be held Monday, November 6, 2017 at 7 PM at the Village Hall.

 

Motion made by Tony Rushing, seconded by Brian Gleason, to adjourn the meeting at 8:10 PM.  Motion carried.

 

Respectfully Submitted,

 

 

 

Paula J. Parks

Village Clerk

 

 STATE OF ILLINOIS)

COUNTY OF JACKSON)

VILLAGE OF DESOTO)

 

Minutes

Board of Trustees Regular Meeting

October 2, 2017

 

President John Evans called the first regular meeting of the De Soto Village Board of Trustees to order at 7:00 P.M.  Village Clerk Paula Parks was present to record the minutes.

 

Present:             Paulette Johnson           Brian Gleason

                         John Evans                   Heath Rushing

 

Absent:              Tim Cochran                Tony Rushing

                          Eric Schuler

                           

Motion made by Paulette Johnson, seconded by Brian Gleason, to dispense with the reading of the minutes and to approve them.  Motion carried.

 

Motion made by Heath Rushing, seconded by Brian Gleason, to approve the September expense report.  Motion carried.

 

Motion made by Paulette Johnson, seconded by Heath Rushing, to pay the list of bills.  Upon roll call vote:   Brian Gleason – Yes; Paulette Johnson – Yes; Heath Rushing – Yes.  Motion carried.  Motion carried.

 

Georgia Baine presented information on behalf of her sister Deborah Smith in regard to locating a 2018 single-wide mobile home on the lot at 106 N. Pecan Street.  Ms. Smith is having difficulty getting responses from two property owners for approval to move the mobile home on the lot.  Per the Village’s Code of Ordinances on manufactured homes, Section 23-2-6, Ms. Smith filed a verbal petition requesting a hearing on the matter.  President John Evans scheduled the hearing for the next regular board meeting on October 16, 2017.

 

President Evans read a letter of resignation from Trustee Tim Cochran.  Trustee Cochran will be missed.  He was a very good board member.

 

Motion made by Heath Rushing, seconded by Brian Gleason, to accept Tim Cochran’s resignation from the board.  Motion carried.

 

Motion made by Brian Gleason, seconded by Heath Rushing, to declare a vacancy in the office of trustee.  Motion carried.

 

Trustee Gleason reported that the new squad car has been purchased.  Chief Doan is getting it equipped for service. Mr. Gleason said that the 2006 Ford Explorer will be sold later.

 

Trustee Gleason read of letter of appeal from Derek Bittner about a notice that he had received from the Village regarding his camper.  The camper sits in his front yard, and it was alleged that someone was living in it.  Mr. Bittner stated that no one was living in the camper.  Chief Doan confirmed Mr. Bittner’s statement.

 

The board members agreed that Mr. Bittner was in compliance and there was no violation.  Mr. Bittner will be personally contacted by Chief Doan and notified in writing of the Village’s findings.

 

Trustee Paulette Johnson reported that De Soto Daze donated $250 to the De Soto Food Pantry at the CWI Customer Appreciation Day.

 

De Soto Daze went well.  Crowds were down, but everyone had a good time.

 

Trustee Heath Rushing reported that the owner of Flatland Forge and Design had asked for a sewer adjustment on his water bill for 100 N. Ash Street.  His toilet stool had been running and his water bill was high.  It was a consensus of the board that the request would be denied because the policy is that no sewer adjustments are made when the bill is higher due to a toilet running.

 

Motion made by Heath Rushing, seconded by Paulette Johnson, to pass Ordinance No. 2017-6 Water Rate Increase.  Upon roll call vote:  Brian Gleason – Yes; Paulette Johnson – Yes; Heath Rushing – Yes.  Motion carried.  Ordinance incorporated by reference.

 

Trustee Rushing reported that Wiggs Excavating Inc. will use Mueller fire hydrants and main water valves.  They will start the Phase II Watermain Replacement Project on Wednesday, October 3.  Seeding and strawing will probably occur in the spring.

 

Director of Public Works David Griffin reported that the Village had jetted Ron Bohm’s sewer line with a cutter.

 

The next board meeting will be held Monday, October 16, 2017 at 7 PM at the Village Hall.

 

Motion made by Brian Gleason, seconded by Heath Rushing, to adjourn the meeting at 8:45 PM.  Motion carried.

 

Respectfully Submitted,

 

  

Paula J. Parks

Village Clerk

*******************************************************************************************

STATE OF ILLINOIS)

COUNTY OF JACKSON)

VILLAGE OF DESOTO)

 

Minutes

Water Committee

September 21, 2017

 

The Water Committee met September 21, 2017 at 4:00 PM.  The purpose of the meeting was to discuss water rate increases and the possibility of paying off the loan for Phase I of the Watermain Replacement Project.  Chairman Heath Rushing convened the meeting at 4:00 PM.

 

Present:

 

John Evans, Village President

Heath Rushing, Chair

Tony Rushing, Trustee

 

Due to the fact that Kinkaid Reid’s Creek Conservancy District raised the Village’s water rate by $.30 per 1,000 gallons of water effective August 1, 2017, and the upcoming payments on the loan for Phase II of the Watermain Replacement Project, the committee reviewed calculations to determine how much the water rates should increase. The committee will recommend raising the water rates as follows:

 

Water Rates Inside the Village

First 2,000 gallons per month (minimum charge)         $13.10

Per 1,000 gallons after minimum                                $  6.00

 

Water Rates Outside the Village

First 2,000 gallons per month (minimum charge)         $16.60

Per 1,000 gallons after minimum                                 $  6.50

 

Water – New Rural Rate

First 2,000 gallons per month (minimum charge)         $26.60

Per 1,000 gallons after minimum                                $  6.50

 

Bulk Sales

Per 1,000 gallons           $4.00

 

Village Clerk Paula Parks calculated the increases should net additional revenue of approximately $23,590 per year to cover the cost of the Kinkaid’s rate increase and the Phase II payment.

 

Trustee Heath Rushing expressed concern about the loss of water each month.  He wants to try to find out why there is an average of 400,000 gallons of water lost each month.  His first step is to have a separate meter for the Village Hall, the Fire Department and the Bulk Filling station.

 

 

The committee then discussed the possibility of paying off the loan for Phase I of the Watermain Replacement Project early.  When contacted, Amanda Tinsley of J. T. Blankinship had stated that there would be no penalty for paying the loan off early, and it would not affect the debt forgiveness.  The loan payoff balance would be approximately $311,828.89. At the end of August 2017, the balance of the Waterworks savings account was $423,348.71, and the Waterworks checking account balance was $151,365.74.

 

Committee members decided to look into paying off the loan fully or only half of the loan.  They didn’t want to bring their savings balance too low because of Phase II just starting.  They will ask Treasurer Dana Smith what she thinks.

 

Village Clerk Paula Parks will send the proposed water rates to Attorney Pat Hoke so she can prepare the ordinance amending Section 38-4-11 of the Revised Code of Ordinances.

 

The meeting ended at 4:50 PM.

 

Respectfully submitted,

  

Paula J. Parks

Village Clerk

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UNAPPROVED

STATE OF ILLINOIS)

COUNTY OF JACKSON)

VILLAGE OF DESOTO)

 

Minutes

Board of Trustees Regular Meeting

September 18, 2017

 

President John Evans called the second regular meeting of the De Soto Village Board of Trustees to order at 7:00 P.M.  Village Clerk Paula Parks was present to record the minutes.

 

Present:             Paulette Johnson           Brian Gleason

                         John Evans                   Tony Rushing

                         Eric Schuler                  Heath Rushing

 

Absent:              Tim Cochran

                           

Motion made by Tony Rushing, seconded by Brian Gleason, to dispense with the reading of the minutes and to approve them.  Motion carried.

 

Motion made by Tony Rushing, seconded by Heath Rushing, to approve the August revenue report.  Motion carried.

 

Motion made by Tony Rushing, seconded by Eric Schuler, to pay the list of bills.  Upon roll call vote:   Tony Rushing – Yes; Brian Gleason – Yes; Paulette Johnson – Yes; Heath Rushing – Yes; Eric Schuler – Yes.  Motion carried.

 

Ronald Leonard was present to discuss the nuisance violation notice he had received regarding his vacant house at 306 S. Hickory Street.  Mr. Leonard asked what he needed to do to get into compliance.  He would like to salvage the oak from the house; reduce the second story and make it one story; strip the outside; and keep enough of the building to make a workshop.  He said he would like to reduce the size of the building by 50 to 60 percent.  He asked for three months to complete his plans.  If things have not progressed in three months, he will have the house torn down.  Trustee Paulette Johnson stated that there are broken windows on the house and a lot of weed growth.  Mr. Leonard agreed to board them up and cut the growth down.

 

Motion made Paulette Johnson, seconded by Brian Gleason, to give Ronald Leonard until January 1, 2018 to make progress on the house at 306 S. Hickory Street and to re-evaluate at that time.  Upon roll call vote: Tony Rushing – Yes; Brian Gleason – Yes; Paulette Johnson – Yes; Heath Rushing – Yes; Eric Schuler – Yes.  Motion carried.

 

Ron Bohm was present to discuss his situation with flooding in his basement at 407 E. Camelot Street due to the sewer backing up.  Mr. Bohm said this has occurred five times since 2012.  Mr. Bohm had received a letter from the Village’s insurance company stating that they were denying the claim for damages because they could find no evidence that the Village was negligent.  Mr. Bohm asked that the insurance company reconsider his claim.  He wants compensation for the damage and the Village to fix the problem so it won’t occur again.  John Archer, who lives at 409 E. Camelot Street, stated that he has had problems for years with his basement flooding due to sewer back up but has never reported it. Trustee Tony Rushing stated that the line will be cameraed again and video-taped this time.  President John Evans stated that Village will investigate the matter to see if something was missed or there is something the Village might not be aware of.  However, the Village stands by the insurance company’s decision unless new evidence is obtained to resubmit the claim.

 

Trustee Brian Gleason read a letter of appeal from Wendy Carter in response to a nuisance violation notice that she had received that gave her 15 days to remove her vacant mobile home at 209 N. Walnut Street and to clean up accumulated yard waste, junk and trash.  Mrs. Carter asked for an extension of time to clean up the yard waste, junk and trash.  She objected to removing the mobile home because she felt that the condition of the mobile home did not warrant removal.  She said improvements had been made and sent pictures.    She said the grounds have been mowed, and she will keep the grounds maintained.

 

Motion made by Brian Gleason, seconded by Tony Rushing, to give Wendy Carter 30 days from receipt of her letter to clean up the accumulated yard waste and accumulated junk and trash at 209 N. Walnut Street, and the Village will investigate further the removal of the mobile home.  Upon roll call vote:  Tony Rushing – Yes; Brian Gleason – Yes; Paulette Johnson – Yes; Heath Rushing – Yes; Eric Schuler – Yes.  Motion carried.

 

Police Chief Ben Doan called Novacom.  They are checking into grants for sirens.

 

Trustee Brian Gleason reported that the Police Fund had enough money in the Police Vehicle Fund to pay off the loan on the police chief’s vehicle.  There is also enough money in the Vehicles Fund to make a down payment on 2017 Ford Explorer.

 

Motion made by Paulette Johnson, seconded by Eric Schuler, to pay off the loan for the police chief’s vehicle in the amount of $14,894.34 from the Police Vehicle Fund, Line Item 151-492, and to purchase a 2017 Ford Explorer Police Interceptor from Vogler Ford Company for ?  and to make a down payment of $6,500 toward the purchase from the Vehicles Fund, Line Item 151-493.  Upon roll call vote:  Tony Rushing – Yes; Brian Gleason – Yes; Paulette Johnson – Yes; Heath Rushing – Yes; Eric Schuler – Yes.  Motion carried.

 

Chief Doan had met with a representative from the Secretary of State Police about regulations for car dealerships and the number of vehicles an individual could have advertised for sale.  According to the law, a person may have four vehicles on their property with for sale signs on them.  Chief Doan and the Secretary of State will be on top of the situation.

 

Motion made by Heath Rushing, seconded by Tony Rushing, to approve the application from Shane Stevenson for a water tap at 1793 Township Line Road, pending payment.  Motion carried.

 

Motion made by Heath Rushing, seconded by Tony Rushing, to approve the application from Brandon L. Fuhrhop for a water tap on Township Line Road, 275 Pioneer Lake Lane.  Motion carried.

 

Trustee Heath Rushing scheduled a water committee meeting for Thursday, September 21 at 4 PM.  The purpose of the meeting is to discuss water rate increases and the possibility of paying off the loan for Phase I Watermain Replacement Project.

 

Motion made by Eric Schuler, seconded by Tony Rushing, to approve the Village’s external financial audit as prepared by Emling & Hoffman, P.C. for the fiscal year beginning May 1, 2016 and ending April 30, 2017.  Upon roll call vote:  Tony Rushing – Yes; Brian Gleason – Yes; Paulette Johnson – Yes; Heath Rushing – Yes; Eric Schuler – Yes.  Motion carried.

 

The next board meeting will be held Monday, October 2, 2017 at 7 PM at the Village Hall.

 

Motion made by Tony Rushing, seconded by Brian Gleason, to adjourn the meeting at 8:15 PM.  Motion carried.

 

Respectfully Submitted,

 

  

Paula J. Parks

Village Clerk

 --------------------------------------------------------------------------------------------------------------------------

STATE OF ILLINOIS)

COUNTY OF JACKSON)

VILLAGE OF DESOTO)

 

Minutes

Board of Trustees Regular Meeting

September 5, 2017

 

President John Evans called the first regular meeting of the De Soto Village Board of Trustees to order at 7:00 P.M.  Village Clerk Paula Parks was present to record the minutes.

 

Present:             Paulette Johnson           Brian Gleason

                         John Evans                   Tony Rushing

                         Eric Schuler

 

Absent:              Heath Rushing                 Tim Cochran

                           

Motion made by Tony Rushing, seconded by Eric Schuler, to dispense with the reading of the minutes and to approve them.  Motion carried.

 

Motion made by Paulette Johnson, seconded by Brian Gleason, to approve the August expense report.  Motion carried.

 

Motion made by Eric Schuler, seconded by Tony Rushing, to add a $14,453.60 payment to Republic Services to the list of bills, General Fund, Line Item 150-440, and to pay the list of bills as amended.  Upon roll call vote:   Tony Rushing – Yes; Brian Gleason – Yes; Paulette Johnson – Yes; Eric Schuler – Yes.  Motion carried.

 

Motion made by Paulette Johnson, seconded by Eric Schuler, to pass Ordinance No. 2017-5 amending Chapter 28 of the Code of Ordinances, Article IV, Park Committee Duties.  Upon roll call vote:  Tony Rushing – Yes; Brian Gleason – Yes; Paulette Johnson – Yes; Eric Schuler – Yes.  Motion carried.  Ordinance incorporated by reference.

 

Trustee Johnson expressed her concern about recurring vandalism at the park concession stand.

 

The Water Committee meeting scheduled for August 29 was cancelled.  Trustee Heath Rushing will schedule another meeting at a later date.

 

Motion made by Eric Schuler, seconded by Paulette Johnson, to approve the Reciprocal Agreement with Illinois Department of Revenue for exchange of sales tax information.  Upon roll call vote:  Tony Rushing – Yes; Brian Gleason – Yes; Paulette Johnson – Yes; Eric Schuler – Yes.  Motion carried.

 

Motion made by Eric Schuler, seconded by Brian Gleason, to approve the Reciprocal Agreement with the Illinois Department of Revenue for exchange of telecommunications tax information.  Upon roll call vote:  Tony Rushing – Yes; Brian Gleason – Yes; Paulette Johnson – Yes; Eric Schuler – Yes.  Motion carried.

 

Trustee Schuler reported that the promotional rate with Mediacom for our internet and telephone services has ended.  The rate is going up to $155.80 per month for the first year, $165.80 per month for the second year and $175.80 per month for the third year.  The rate previously was about $100 per month.  Office Manager Jana Fann had researched costs with other services.  Mediacom was comparable, and their service has been very good.

 

Motion made by Eric Schuler, seconded by Brian Gleason, to approve another three-year contract with Mediacom at the aforementioned cost.  Upon roll call vote:  Tony Rushing – Yes; Brian Gleason – Yes; Paulette Johnson – Yes; Eric Schuler – Yes.  Motion carried.

 

Director of Public Works David Griffin reported that he had put the camera in to view the sewer line on Camelot.  He stated that they found nothing significant that could have affected the problem with Ron Bohm.

 

The next board meeting will be held Monday, September 18 at 7 PM at the Village Hall.

 

Motion made by Paulette Johnson, seconded by Eric Schuler, to adjourn the meeting at 7:47 PM.  Motion carried.

 

Respectfully Submitted,

 

 

Paula J. Parks

Village Clerk

----------------------------------------------------------------------------------------------------------------------------

 STATE OF ILLINOIS)

COUNTY OF JACKSON)

VILLAGE OF DESOTO)

 

Minutes

Board of Trustees Regular Meeting

August 22, 2017

 

President John Evans called the second regular meeting of the De Soto Village Board of Trustees to order at 7:00 P.M.  Village Clerk Paula Parks was present to record the minutes.

 

Present:             Paulette Johnson           Brian Gleason

                         John Evans                   Heath Rushing

                         Tim Cochran                 Eric Schuler

 

Absent:              Tony Rushing

                           

Motion made by Eric Schuler, seconded by Tim Cochran, to dispense with the reading of the minutes and to approve them.  Motion carried.

 

Motion made by Paulette Johnson, seconded by Heath Rushing, to approve the minutes of the Water Committee pre-construction conference held on August 14, 2017.  Motion carried.

 

Motion made by Eric Schuler, seconded by Tim Cochran, to approve the minutes of the Park Committee meeting held on July 25, 2017.  Motion carried.

 

Motion made by Paulette Johnson, seconded by Brian Gleason, to approve the July revenue report.  Motion carried.

 

Motion made by Heath Rushing, seconded by Eric Schuler, to pay the list of bills.  Upon roll call vote:   Brian Gleason – Yes; Paulette Johnson – Yes; Heath Rushing – Yes; Tim Cochran – Yes; Eric Schuler – Yes.  Motion carried.

 

Motion made by Paulette Johnson, seconded by Brian Gleason, to allow the De Soto Township Fire Department to collect donations for Muscular Dystrophy at the four-way intersection on October 28, 2017, with a rain date of November 4, 2017.  Motion carried.

 

Trustee Johnson had received Harrisburg’s building and health and sanitation regulations in regard to cleaning up abandoned and dilapidated buildings.  She gave copies to the board members for review.

 

The Back-to-School Splash went well.  Attendance was down, but the kids had fun.

 

Trustee Johnson needs information for the October newsletter by the next meeting.

 

Trustee Heath Rushing scheduled a Water Committee meeting for Tuesday, August 29 at 4 PM at the Village Hall.  The purpose of the meeting is to discuss water rate increases due to Kinkaid’s increase of the Village’s rates.

 

Tim Cochran left the meeting at 7:40 PM.

 

Director of Public Works David Griffin had contacted Carbondale about using their camera to view the sewer line related to Ron Bohm’s situation.  Mr. Griffin said that he is monitoring the situation.

 

The next board meeting will be held Tuesday, September 5 at 7 PM at the Village Hall due to the Labor Day holiday.

 

Motion made by Eric Schuler, seconded by Brian Gleason, to adjourn the meeting at 8:10 PM.  Motion carried.

 

Respectfully Submitted,

 

 Paula J. Parks

Village Clerk

---------------------------------------------------------------------------------------------------------------------------

RECORD OF PRE-CONSTRUCTION CONFERENCE
J. T. Blankinship, Inc.
Consulting Engineers
DATE: August 14, 2017 @ 4:00 P.M.
PLACE: DeSoto Village Hall
PROJECT NAME AND ADDRESS: Phase II Water Main Replacements
OWNER OF PROJECT AND ADDRESS: Village of DeSoto, 210 West Lincoln Street,
DeSoto, IL 62924
CONTRACTOR AND ADDRESS: Wiggs Excavating, Inc., 12022 Licata Rd., Benton, IL 62812
CONTRACT AMOUNT: $387,424.75

ATTENDEES:
NAME REPRESENTING PHONE
John Evans DeSoto Village President 618-867-2315
Paulette Johnson Village of DeSoto 618-867-2315
Heath Rushing Village of DeSoto 618-867-2315
Tim Cochran Village of DeSoto 618-867-2315
Dave Griffith Village of DeSoto 618-967-1851
Jeff Wiggs Wiggs Excavating, Inc. 618-927-7171
Amanda Tinsley J.T. Blankinship, Inc. 618-687-1771
Mark Provo J.T. Blankinship, Inc. 618-967-4707


DISCUSSION:
(1) Responsibilities of Consulting Engineer: To supply on site construction inspection and
review all shop drawings. Will act as agent between contractor and owners.
(2) Responsibilities of Owner: To make timely payments for work completed. Review
completed work.
(3) Responsibilities of Contractor: Complete contract according to plans and
specifications in allotted time.
(4) Discussion of Contract:
(a) Notice to Proceed: Start work on or before August 28, 2017
(b) Completion Time: 180 consecutive calendar days –
Completion date: February 24, 2018
(c) Liquidated Damages: $500/day past completion date.
(d) Extension of Time: Request in writing and only if warranted.
(e) Partial Payment Estimates: Payments made monthly. Estimate to end on the 2nd to
last Friday of each month and be given to the Village by the last Thursday.
(f) Guarantee of Completed Work: One (1) year from date of substantial completion.
Substantial completion will be accomplished when the system is utilized for its intended
purpose.
(5) Contractors Work Schedule: Submit bar graph schedule.
(6) Materials Stored: Materials stored must be on site or provisions made for Engineer to
inventory, if stored elsewhere. Can be stored onsite at the shop which has a locked gate.
(7) Sub-Contracts: Subcontracts must be submitted for approval. Subcontractors shall meet
all requirements of the Contract Documents. None expected.
(8) Change Orders: All change orders will be requested in writing by the Contractor and will
need approval by the Owner and Engineer.
(9) Project Inspection: On site inspection by the Owner, J. T. Blankinship, Inc. & IEPA & IDOT
(10) Test Requirements: Responsibility of Contractor.
(11) Final Acceptance of Work: Final acceptance of work will be by the Owner, J. T.
Blankinship, Inc., IDOT and IEPA
(12) Labor Requirements:
(a) Equal Employment Opportunity: Responsibility of Contractor
(b) Davis-Bacon Act: Responsibility of Contractor. Prevailing wage rates will be paid.
(c) Labor Disputes: Responsibility of Contractor.
(d) Payroll Officer: Contractor shall designate and provide certification to Engineer.
(e) Fringe Benefits: Contractor to provide Engineer with itemized list of fringe benefits
paid for each trade.
(13) Rights-of-Way and Easements: Contractor to work within streets or on road right-of-way as
shown on the plans.
(14) Placement of Project Signs: N/A
(15) Submittal of Shop Prints: Submit shop prints for all materials used on project. Contractor
shall submit eight (8) copies and shall be stamped approved by Contractor. Four (4) copies
will be retained by the Engineer.
(16) Work Trailer: N/A
(17) Posting of Wage Rates - Equal Opportunity Employer: Wage rates will be posted on the
job site in view. Contractor will pay prevailing wage rates.
(18) Project Safety: The Contractor’s superintendent or an appointed representative on the job
shall be the safety officer on the project.
(19) As-Built Drawings: Supplied by the Contractor with assistance from the Engineer.
(20) Construction Layout: Engineer will provide initial layout.
(21) Payroll Submittal: One (1) copy each week from Contractor and all subcontractors
submitted weekly to J. T. Blankinship, Inc. and numbered consecutively - work or no work.
(22) Lien Waivers: Materials stored waivers must be submitted one month after the date of pay
estimate in which they were initially paid.
(23) Additional Discussions and Comments: Lien waivers were discussed as well as the
change order work that will be completed to fix IEPA concerns.


J. T. BLANKINSHIP, INC.
Submitted by: Date: 8/14/17

---------------------------------------------------------------------------------------------------------------------------

 STATE OF ILLINOIS)

COUNTY OF JACKSON)

VILLAGE OF DESOTO)

 

Minutes

Board of Trustees Regular Meeting

August 7, 2017

 

President Pro Temp Paulette Johnson called the first regular meeting of the De Soto Village Board of Trustees to order at 7:00 P.M.  Village Clerk Paula Parks was present to record the minutes.

 

Present:             Paulette Johnson           Brian Gleason

                         Heath Rushing               Tim Cochran

                         Eric Schuler

             

Absent:              John Evans                       Tony Rushing

                           

Motion made by Eric Schuler, seconded by Heath Rushing, to dispense with the reading of the minutes and to approve them.  Motion carried.

 

Motion made by Brian Gleason, seconded by Eric Schuler, to approve the July expense report.  Motion carried.

 

Motion made by Tim Cochran, seconded by Heath Rushing, to pay the list of bills, pending receipt of  loan money in the amount of $47,742.47 for the payment to J. T. Blankinship, Inc. for the final design of Phase II Watermain Replacement Project.  Upon roll call vote:   Brian Gleason – Yes; Heath Rushing – Yes; Tim Cochran – Yes; Eric Schuler – Yes.  Motion carried.

 

Ronald Bohm of 407 E. Camelot was present to complain that the sewer had backed up into his basement on July 21, 2017 and caused extensive damage to his finished basement.  Mr. Bohm said this has happened five or six times since he has owned the house.  After much discussion, the following steps to try to get a resolution were established:  Jana Fann will call the Village’s insurance to see if this kind of problem is covered; Mr. Bohm will find out if his check valve is the correct rating; Director of Public Works David Griffin will borrow a camera from Carbondale to look in the line.  The Village will check the line regularly to try to keep the line unclogged, but they cannot guarantee the line will not get clogged again. 

 

Motion made by Heath Rushing, seconded by Brian Gleason, to allow the fire department to spray water at the park for the Back-to-School Splash on August 13.  Motion carried.

 

Motion made by Brian Gleason, seconded by Heath Rushing, to purchase Law Man software for the police department for the initial cost of $2,500 and an annual maintenance fee of $250.  Upon roll call vote:  Brian Gleason – Yes; Heath Rushing – Yes; Tim Cochran – Yes; Eric Schuler – Yes.  Motion carried.

 

Police Chief Ben Doan had submitted a schedule of officer coverage for the eclipse weekend.

 

Motion made by Brian Gleason, seconded by Eric Schuler, to postpone the second regular meeting from August 21 to August 22 at 7 PM due to eclipse events.  Motion carried.

 

Trustee Paulette Johnson reported that Harrisburg has been successful with cleaning up abandoned or dilapidated houses.  She will get more information from Harrisburg.

 

Trustee Johnson said that the circus had contacted her to see if the Village wanted to have a circus this year.  They normally come every two years.  Board members agreed to pass this year and maybe have one very four years.

 

Motion made by Heath Rushing, seconded by Brian Gleason, to update the current surveillance camera systems at the park for $400.  Upon roll call vote:  Brian Gleason – Yes; Heath Rushing – Yes; Tim Cochran – Yes; Eric Schuler – Yes.  Motion carried.

 

The Park Committee met on July 25 to discuss park procedures.  They are working on changes to the Revised Code 28, Article IV, Park Committee Duties.

 

Trustee Heath Rushing reported that due to a clerical error, landlord Mike Jennings had not been notified that the water bill of his renter was in arrears.  The renter had moved, leaving a bill of $122.91.  Due to the clerical error, more than one month had accumulated and the deposit did not cover the entire cost, leaving the balance of $122.91.

 

Motion made by Heath Rushing, seconded by Tim Cochran, to waive the payment of $122.91 by landlord Mike Jennings due to the clerical error.  Upon roll call vote:  Brian Gleason – Yes; Heath Rushing – Yes; Tim Cochran – Yes; Eric Schuler – Yes.  Motion carried.

 

There is a problem with the lift station on W. Douglas Street near Absolute Plumbing due to someone in the service line putting diaper wipes in the drain.  These wipes tear up the pumps in the lift station.  Jana Fann will deliver letters to houses on the service line notifying them of the problem.  A paragraph about the issue will be included in the next newsletter and on the Village’s Facebook page.

 

Trustee Rushing reported that the motor on the Scag mower had blown up. A new mower would cost $12,000.00.   A new motor for the mower would cost $1,721.50. 

 

Motion made by Heath Rushing, seconded by Tim Cochran, to buy a new motor from Kawasaki Company for $1,721.50 plus shipping, to be paid from water, sewer and streets funds.  Upon roll call vote:  Brian Gleason – Yes; Heath Rushing – Yes; Tim Cochran – Yes; Eric Schuler – Yes.  Motion carried.

 

Motion made by Tim Cochran, seconded by Eric Schuler, to pass Resolution 2017-5 to accept Asphalt’s bid of $30,049.25 and to enter into an agreement with Illini Asphalt Corporation to do the work as specified, to be paid from Motor Fuel Tax funds.  Upon roll call vote:  Brian Gleason – Yes; Heath Rushing – Yes; Tim Cochran – Yes; Eric Schuler – Yes.  Motion carried.  Resolution incorporated by reference.

 

Motion made by Heath Rushing, seconded by Brian Gleason, to allow the Jackson County Shriners to collect donations at the four-way intersection on September 9 with a rain date of  September 16. Motion carried.

 

A pre-construction meeting for the Phase II Water Replacement Project will be held Monday, August 14 at 4 PM.

 

The next board meeting will be held Tuesday, August 22 at 7 PM at the Village Hall.

 

Motion made by Tim Cochran, seconded by Brian Gleason, to adjourn the meeting at 8:50 PM.  Motion carried.

 

Respectfully Submitted,

 

 

Paula J. Parks

Village Clerk

-------------------------------------------------------------------------------------------------------------------------

STATE OF ILLINOIS)

COUNTY OF JACKSON)

VILLAGE OF DESOTO)

 

Minutes

Board of Trustees Regular Meeting

July 17, 2017

 

President John Evans called the second regular meeting of the De Soto Village Board of Trustees to order at 7:00 P.M.  Village Clerk Paula Parks was present to record the minutes.

 

Present:             Tony Rushing                  John Evans

                         Heath Rushing                 Eric Schuler

             

Absent:              Tim Cochran                   Paulette Johnson

                          Brian Gleason

             

Motion made by Tony Rushing, seconded by Eric Schuler, to dispense with the reading of the minutes and to approve them.  Motion carried.

 

Motion made by Tony Rushing, seconded by Heath Rushing, to approve the June revenue report.  Motion carried.

 

Motion made by Tony Rushing, seconded by Eric Schuler, to add a $200.00 payment to Dalton Rodriguez for field prep to the Park Operating Account, Line Item 152-445, and to pay the list of bills as amended.  Upon roll call vote:   Tony Rushing – Yes; Heath Rushing – Yes; Eric Schuler – Yes.  Motion carried.

 

Cindy Byrnes was present to express her concern that pets were allowed in the cemetery, and they were urinating and defecating on the graves.  She asked the Village to look into an ordinance banning pets from the cemetery.

 

Motion made by Eric Schuler, seconded by Tony Rushing, to table discussion on the purchase of Law Man software due to the absence of Police Committee Chairperson Brian Gleason.  Motion carried.

 

Motion made by Tony Rushing, seconded by Eric Schuler, to authorize Village Clerk Paula Parks to purchase a recorder for up to $150.00 to be paid from the General Fund.  Upon roll call vote:  Tony Rushing – Yes; Heath Rushing – Yes; Eric Schuler – Yes.  Motion carried.

 

Trustee Heath Rushing stated that he will schedule a water committee meeting in August to discuss water rates.

 

Director of Public Works David Griffin reported that he is still working on odor control for the lift station on Highway 51.

 

The next board meeting will be held Monday, August 7 at 7 PM at the Village Hall.

 

Motion made by Tony Rushing, seconded by Eric Schuler, to adjourn the meeting at 7:50 PM.  Motion carried.

 

Respectfully Submitted,

 

  

Paula J. Parks

Village Clerk

--------------------------------------------------------------------------------------------------------------------------

STATE OF ILLINOIS)

COUNTY OF JACKSON)

VILLAGE OF DESOTO)

 

Minutes

Board of Trustees Regular Meeting

July 3, 2017

 

President John Evans called the first regular meeting of the De Soto Village Board of Trustees to order at 7:00 P.M.  Village Clerk Paula Parks was present to record the minutes.

 

Present:             Tony Rushing                  John Evans

                         Brian Gleason                 Heath Rushing

                         Paulette Johnson             Eric Schuler

             

Absent:              Tim Cochran

             

Motion made by Tony Rushing, seconded by Eric Schuler, to dispense with the reading of the minutes and to approve them.  Motion carried.

 

Motion made by Paulette Johnson, seconded by Heath Rushing, to approve the June expense report.  Motion carried.

 

Motion made by Eric Schuler, seconded by Tony Rushing, to pay the list of bills.  Upon roll call vote:   Tony Rushing – Yes; Brian Gleason – Yes; Paulette Johnson – Yes; Heath Rushing – Yes; Eric Schuler – Yes.  Motion carried.

 

Mr. Steve Bost, Attorney for the Southern Illinois Airport Authority, presented information about local government control of drones and FAA regulations.  His presentation was entitled “Drone Law: a Primer and Thoughts for the Future.”  Mr. Bost said that areas of concern are: looming disaster; enforcement; and trespass/privacy issues.  The Airport Authority would like to have consistent policy across the 5-mile area.  Local ordinances would restate FAA rules to ensure that local law enforcement had the authority to enforce the laws plus give the municipalities the ability to add their own guidelines and restrictions.

 

Village Attorney Pat Hoke had submitted a draft ordinance to regulate the operation of unmanned aircraft and unmanned aircraft systems.  Attorney Hoke stated that the ordinance would enable the Police Department to enforce the FAA laws and establish controls the Village wants.  Mr. Bost stated that the ordinance is worded in such a manner that people would be encouraged to make good use of the technology balanced against preserving liberty and people to be free of nuisance. Trustee Brian Gleason said the Public Safety Committee would schedule a meeting to the review the draft ordinance.

 

Since the Village has no answering machine for after hours, Village Clerk Paula Parks had asked Jana Fann to research the cost to get voicemail with the Village’s phone system.  For a one-time fee of $1,140, the Village would get the equipment needed for the voicemail plus training on its operation.

 

Motion made by Eric Schuler, seconded by Tony Rushing, to purchase the voicemail system for after hours information and notification in the amount of $1,140 to be split between, the water, sewer, streets, police and general administration funds.  Upon roll call vote: Tony Rushing – Yes; Brian Gleason – Yes; Paulette Johnson – Yes; Heath Rushing – Yes; Eric Schuler – Yes.  Motion carried.

 

President John Evans explained that he, Trustee Paulette Johnson and Trustee Eric Schuler had toured the property at 602 Thornwood Hill Drive to inspect what the Paynes had done to abate the nuisance violation.  President Evans said they felt the Paynes had satisfactorily met the concerns of the Village.  He stated that the Village wanted the property to be maintained in its current condition.   Mr. and Mrs. Payne agreed to give the city employees access to their property to maintain the drainage ditch located on their property as long as the employees notified them in advance they were coming to maintain the ditch.  The Village agreed that Mr. and Mrs. Payne will not be responsible for damage or injuries to Village employees or equipment arising from the Village’s use of Mr. and Mrs. Payne’s property to maintain the drainage ditch.

 

Motion made by Eric Schuler, seconded by Tony Rushing, to accept what the Carl and Cathy Payne have done to the property at 602 Thornwood Hill Drive as being in compliance with abating the nuisance violation.  Upon roll call vote:  Tony Rushing – Yes; Brian Gleason – Yes; Paulette Johnson – Yes; Heath Rushing – Yes; Eric Schuler – Yes.  Motion carried.

 

Trustee Tony Rushing reported that he, Trustee Heath Rushing and Director of Public Works David Griffin had met with Amanda Tinsley of J. T. Blankinship, Inc. to look at the three locations where the water lines were too close to the sewer force mains.  Mr. Tony Rushing stated that the problem at the location on Rt. 149 west of the Plum Street alley appeared to be the fault of Haier Plumbing & Heating, Inc., the contractor for Phase 1 of the Watermain Replacement project.  They are checking with Haier Plumbing to see if they will pay for the necessary changes to correct the problem at that location.  The Village and Blankinship are looking at ways to fix the other two locations as part of the Phase 2 Watermain Replacement project.

 

Trustee Brian Gleason reported that the Public Safety Committee met on Thursday, June 29 to discuss properties of concern for nuisance violations. Committee members identified properties on North and South Walnut Street that need attention.  Proper procedures will be started on properties and houses identified.  The committee will also try to get information from Harrisburg as to how they addressed the problems with houses without spending excessive amounts of money.  Trustee Paulette Johnson stated that the standard letters for weeds, abandoned vehicles and other nuisances will continue to go out all over town.  However, for violations that will be more costly to clean up, the Village will have to take a small section at a time.

 

Mr. Gleason stated that the Police Department needed updated software for in-car computer systems and report writing.  He recommended Law Man software, which has an initial cost of $2,500 with a $250 annual maintenance fee.

 

Mr. Gleason also pointed out that the Village should look at getting a new squad car since the oldest squad car in the fleet is requiring frequent repair.

 

Motion made by Paulette Johnson, seconded by Brian Gleason, to approve the minutes of the June 29, 2017 Public Safety Committee meeting.  Motion carried.

 

Trustee Johnson announced there will be a Park Committee meeting on July 25 at 4:30 PM at the Village Hall.

 

Trustee Heath Rushing reported that Kinkaid-Reed’s Creek Conservancy District is raising the Village’s water rates by $.30 per 1,000 gallons effective August 2017.  The Village’s water rates will possibly increase.

 

Director of Public Works David Griffin is investigating ways to eliminate the sewer smell on Highway 51.  He reported that the Mr. Vasbinder, environmental manager of the Landfill, is investigating pretreatment of the wastewater at the Landfill.

 

Village employee Mike Garrison is checking into a surveillance camera to get a better view of the west side of the park.

 

The next board meeting will be held Monday, July 17 at 7 PM at the Village Hall.

 

Motion made by Tony Rushing, seconded by Paulette Johnson, to adjourn the meeting at 8:47 PM.  Motion carried.

 

Respectfully Submitted,

 

  

Paula J. Parks

Village Clerk

---------------------------------------------------------------------------------------------------------------------------

STATE OF ILLINOIS)

COUNTY OF JACKSON)

VILLAGE OF DESOTO)

 

Minutes

Public Safety Committee

June 29, 2017

 

The Public Safety Committee met on June 29, 2017 at 4:30 PM.  The purpose of the meeting was to look at properties of concern for nuisance violations.   Chairperson Brian Gleason called the meeting to order at 4:30 PM.

 

Present:

 

Brian Gleason, Chair

Eric Schuler, Trustee

Paulette Johnson, Trustee

Tom Shackleton, Resident

 

 Mr. Shackleton was concerned about some people getting letters but not others.

 

Committee members discussed possible action.  They left at 4:55 PM to look at properties.

 

They returned at 5:41 PM.

 

They had identified several properties and had photographic evidence.

 

The committee decided to recommend to the Board that the Village pursue ordinance violations on several properties on Walnut Street. 

 

They will recommend that the Village start with properties on Walnut Street and later proceed with others as necessary.  They also want to start gathering information from other municipalities about how to deal with properties that have much more serious violations or need to be demolished.

 

The meeting ended at 5:56 PM.

 

Respectfully submitted,

 

 

Paula J. Parks

Village Clerk

 ---------------------------------------------------------------------------------------------------------------------------

STATE OF ILLINOIS)

COUNTY OF JACKSON)

VILLAGE OF DESOTO)

 

Minutes

Board of Trustees Regular Meeting

June 19, 2017

 

President John Evans called the second regular meeting of the De Soto Village Board of Trustees to order at 7:00 P.M.  Village Clerk Paula Parks was present to record the minutes.

 

Present:             Tony Rushing                  Tim Cochran

                         Paulette Johnson              Eric Schuler

                         John Evans                     

 

Absent:              Brian Gleason                 Heath Rushing

             

Motion made by Paulette Johnson, seconded by Tony Rushing, to dispense with the reading of the minutes and to approve them.  Motion carried.

 

Motion made by Eric Schuler, seconded by Tony Rushing, to approve the May revenue report.  Motion carried.

 

Trustee Paulette Johnson noted that a travel team game was included in the Little League game schedule for field preparation.  Since the travel teams pay for their field prep, the game should not have been included in the Village’s bill for Little League field preparation.  Therefore, the Village’s payment to Dalton Rodriguez for field preparation should be reduced by $25.

 

Motion made by Paulette Johnson, seconded by Tony Rushing, to reduce the payment to Dalton Rodriguez from $400 to $375 and to pay the list of bills as amended.  Upon roll call vote:   Tony Rushing – Yes; Paulette Johnson – Yes; Tim Cochran – Yes; Eric Schuler – Yes.  Motion carried.

 

A Public Safety Committee meeting was scheduled for June 29 at 4:30 pm to discuss properties of concern for nuisance violations.

 

President John Evans stated that the Village needs a media policy designating a spokesperson or spokespersons to talk to the news media when the need arises.  Police Chief Ben Doan said he would look into it.

 

Ian Buckles read a statement recognizing his grandparents, John and Paulette Johnson, for their over 20 years of volunteerism, commitment and service to the Village of De Soto.

 

Chelsea Johnson, President of the De Soto Little League, was present to ask if the Village planned to have the committee meeting with the Little League as stated at the last board meeting.  President John Evans explained that things had come up that delayed scheduling the meeting but that the Village was absolutely going to have the meeting.  Mrs. Johnson also presented to the board a copy of a schematic of the little ball diamond as prepared by Jason Taylor as to how he proposed the possibility of correcting the field and making it square. 

 

Trustee Johnson said that the field is already square.

 

Motion made by Tony Rushing, seconded by Tim Cochran, to approve the application from Charles Lovelace for a water tap at 1422 Township Line Road.  Motion carried.

 

President Evans reported that Clay Fuhrhop had paid the $800 bill, and the EPA water permit had been applied for.  The process is moving along to get the water turned on for the customers.

 

The De Soto Daze committee meeting has been rescheduled to July 24 at 7 PM at the Village Hall.

 

President Evans said that Carl Payne had contacted him and asked the Village to inspect what they had done in regard to abating the nuisance violation to try to get the appeal resolved.  Board members that had previously viewed the property will meet with the Paynes at 602 Thornwood Hill Drive on Thursday, June 22 at 2 PM, pending the Paynes’ approval of the date.

 

Motion made by Tim Cochran, seconded by Paulette Johnson, to pass Resolution No. 2017-4 a supplemental resolution appropriating $35,000of Motor Fuel Tax funds for oil and chipping designated streets.  Upon roll call vote:  Tony Rushing – Yes; Paulette Johnson – Yes; Tim Cochran – Yes; Eric Schuler – Yes.  Motion carried.  Resolution incorporated by reference.

 

Trustee Tim Cochran asked if anyone had ever considered building a dog park at the city park.  Trustee Johnson said that getting a dog park is one of the goals of the Park Community Committee.

 

Motion made by Eric Schuler, seconded by Tim Cochran, to pass Ordinance No. 2017-3 Authorizing and Ascertaining Prevailing Rate of Wages for Laborers, Workmen and Mechanics Employed on Public Works.  Upon roll call vote:  Tony Rushing – Yes; Paulette Johnson – Yes; Tim Cochran – Yes; Eric Schuler – Yes.  Motion carried. Ordinance incorporated by reference.

 

Motion made by Eric Schuler, seconded by Tony Rushing, to pass Ordinance No. 2017-4 Annual Appropriation Ordinance making appropriation for all corporate purposes for the Village of De Soto for the fiscal year commencing May 1, 2017 and ending April 30, 2018.  Upon roll vote:  Tony Rushing – Yes; Paulette Johnson – Yes; Tim Cochran – Yes; Eric Schuler – Yes.  Motion carried.  Ordinance incorporated by reference.

 

Motion made by Eric Schuler, seconded by Tony Rushing, to pass Ordinance No. 2017-5 Intergovernmental Cooperation Contract with IMLRMA.  Upon roll call vote:  Tony Rushing – Yes; Paulette Johnson – Yes; Tim Cochran – Yes; Eric Schuler – Yes.  Motion carried.  Ordinance incorporated by reference.

 

Motion made by Paulette Johnson, seconded by Tim Cochran, to allow Nick Keltner to participate in the ride-a-long program with Officer Eric Howard, pending a background check if needed.  Motion carried.

 

Director of Public Works David Griffin said the BOD, suspended solids and ammonia numbers on the 11 samples for the Landfill are high.  Mr. Griffin also reported that the Landfill had done everything that could be done to try to eliminate the sewer smell on Highway 51.

 

Mr. Griffin reported that he had learned that in three areas the water lines are too close to the sewer force mains, and the water lines must be moved.  The areas are:  Lift Station No. 4 near the corner of Ash and Main Streets, on North Oak Street from Rt. 149 to the trestle and from Plum Street alley to the Lift Station No. 5 on W. Lincoln Street.  The Village will have to confirm they will fix the problems.

 

Motion made by Paulette Johnson, seconded by Tony Rushing, to approve and accept the written Snowbird procedure.  Motion carried.

 

The next board meeting will be held Monday, July 3 at 7 PM at the Village Hall.

 

Motion made by Paulette Johnson, seconded by Tony Rushing, to adjourn the meeting at 9:00 PM.  Motion carried.

 

Respectfully Submitted,

 

 

 

Paula J. Parks

Village Clerk

---------------------------------------------------------------------------------------------------------------------------

STATE OF ILLINOIS)

COUNTY OF JACKSON)

VILLAGE OF DESOTO)

 

Minutes

Board of Trustees Regular Meeting

June 5, 2017

 

President John Evans called the first regular meeting of the De Soto Village Board of Trustees to order at 7:00 P.M.  Village Clerk Paula Parks was present to record the minutes.

 

Present:             Brian Gleason                 Tony Rushing

                         Paulette Johnson             Eric Schuler

                         John Evans                     Heath Rushing

 

Absent:              Tim Cochran

             

Motion made by Eric Schuler, seconded by Tony Rushing, to dispense with the reading of the minutes and to approve them.  Motion carried.

 

Motion made by Tony Rushing, seconded by Brian Gleason, to approve the March expenditure report.  Motion carried.

 

Motion made by Paulette Johnson, seconded by Tony Rushing, to pay the list of bills.  Upon roll call vote:   Tony Rushing – Yes; Brian Gleason – Yes; Paulette Johnson – Yes; Heath Rushing - Yes; Eric Schuler – Yes.  Motion carried.

 

Chelsea Johnson, president of the De Soto Little League, read a statement of complaints about concessions, field conditions/prep and behavior toward De Soto Little League members.  President John Evans said that a meeting would be set up with the Village Park Committee and the Little League to try to work out the issues.

 

Clay Fuhrhop addressed the Board about the bill he received for the Village’s services on the water line break on Township Line Road.  He felt the $800 bill he received was excessive.  He proposed that he would split the cost and pay the Village $400.  Trustee Heath Rushing disagreed with Mr. Furhrop’s proposal because he felt the Village was not at fault. 

 

Charles Lovelace, who lives at 1422 Township Line Road, was upset because his water has not been hooked up yet.  Director of Public Works David Griffin explained that the contractor had left the EPA water permit, pressure checks and water samples to him, which was not the Village’s responsibility.  He said the Village is moving toward getting the water hooked up, but there is more to be done.

 

Trustee Rushing said there is more to finish up on the water line, and he would not consider the $400 because of the Village’s time, effort and equipment usage on the break.

 

Sherri Missey rented the pavilion for her son’s graduation party on May 20 from 10 am to 10 pm.  When she arrived at the pavilion, it had not been cleaned up by the group that used it on Friday night, and it was a mess.  Mrs. Missey had to clean the pavilion before she could use it.  She felt she should be compensated for cleaning it.

 

Motion made by Paulette Johnson, seconded by Brian Gleason, to refund Sherry Missy’s rental fee of $50 for the pavilion on May 20.  Upon roll call vote:  Tony Rushing – Yes; Brian Gleason – Yes; Paulette Johnson – Yes; Heath Rushing - Yes; Eric Schuler – Yes.  Motion carried.

 

Andrea Bullar of the Park Community Committee presented the following goals for community activities:  Movie at the Park; Splash into Summertime; Comet at the Park in August; Scavenger Hunt/Geocashing; Wiffle ball Wednesday; Bingo night; Easter Egg Hunt; and Flashlight Easter Egg Hunt.  The committee would also like to get a restroom at the Seniors Park.

 

Trustee Paulette Johnson stated that the Village needed to purchase a four-wheeler to be used for the park and for the village employees.

 

Motion made by Paulette Johnson, seconded by Tony Rushing, to purchase a 2002 Honda four-wheeler from Robert King for $1,000.  Upon roll call vote:  Tony Rushing – Yes; Brian Gleason – Yes; Paulette Johnson – Yes; Heath Rushing - Yes; Eric Schuler – Yes.  Motion carried.

 

Motion made by Brian Gleason, seconded by Tony Rushing, to renew the agreement between the De Soto Township Fire Protection District for utilities reimbursement.  Upon roll call vote: Tony Rushing – Yes; Brian Gleason – Yes; Paulette Johnson – Yes; Heath Rushing - Yes; Eric Schuler – Yes.  Motion carried.

 

Motion made by Paulette Johnson, seconded by Heath Rushing, to renew the agreement with Ronald Bandy to use his property for parking at the park for the consideration of $1.00.  Upon roll call vote: Tony Rushing – Yes; Brian Gleason – Yes; Paulette Johnson – Yes; Heath Rushing - Yes; Eric Schuler – Yes.  Motion carried.

 

A snowbird procedure has been developed.  The procedure will include a form for the snow birder and the Village to sign.

 

Motion made by Brian Gleason, seconded by Heath Rushing, to approve the ride-a-long application from Carlie Daffron, barring any problems with the criminal background check.  Motion carried.

 

Joe McKinney of Field of Dreams is holding a tournament June 24th and 25th to raise funds for St. Jude Children’s Research Hospital.

 

Motion made by Paulette Johnson, seconded by Brian Gleason, to waive the light fees for the tournament and to allow him to use the concession stand on June 24th and 25th.  Motion carried.

 

Motion made by Paulette Johnson, seconded by Eric Schuler, to hire Dalton Rodriguez for ball diamond preparation for the remainder of the season.  Upon roll call vote:  Tony Rushing – Yes; Brian Gleason – Yes; Paulette Johnson – Yes; Heath Rushing - Yes; Eric Schuler – Yes.  Motion carried.

 

Trustee Paulette Johnson reported that the big concession stand will need a new air conditioner.  The Village will wait until the air conditioner goes out before replacing it.

 

Trustee Heath Rushing reported that Kinkaid Reed’s Creek Conservancy District is raising its water rates, possibly in August.  The raise is necessary because Kinkaid is currently using savings to cover operations.  The new rate is to be determined.

 

David Griffin reported that the sewer problem at Pinewood Court has been resolved.

 

Trustee Paulette Johnson commented that the park caretaker, Chris Teft, is doing a good job.

 

She also expressed her appreciation for Andrea Bullar’s efforts in trying to keep the Farmer’s Market going.

 

Trustee Johnson also noted that she would like the Village to start work on the park house to update it.

 

The next board meeting will be held Monday, June 19 at 7 PM at the Village Hall.

 

Motion made by Tony Rushing, seconded by Eric Schuler, to adjourn the meeting at 8:40 PM.  Motion carried.

 

Respectfully Submitted,

 

  

Paula J. Parks

Village Clerk

-------------------------------------------------------------------------------------------------------------------------

STATE OF ILLINOIS)

COUNTY OF JACKSON)

VILLAGE OF DESOTO)

 

Minutes

Water Committee

May 25, 2017

 

The Water Committee met Thursday, May 25, 2017 at 4:00 p.m.  The purpose of the meeting was to discuss Phase II Watermain Replacement Project with the awarded contractor, Jeff Wiggs.  President John Evans recorded the minutes in the absence of the Village Clerk, Paula Parks.

 

Present:

 

Heath Rushing, Trustee

David Griffin, Director of Public Works

John Evans, Village President

Jeff Wiggs, Contractor

Harold Sheffer, J. T. Blankenship, Inc.

Tony Rushing, Trustee

Amanda Tinsley, J. T. Blankenship, Inc.

 

Tony Rushing advised Jeff Wiggs about his concerns about one of the employees. 

 

Jeff Wiggs stated the employee would not be on the Phase II water project job in DeSoto.  Jeff stated that he will be one doing this job. 

 

Harold Sheffer voiced his concerns about using the village’s supplies if a problem occurs.

 

Discussion was made about adding anything back into the project since the bids were lower than expected.  Amanda will call EPA about adding back to the project.  Another meeting will be set for the discussion of this information.

 

Jeff Wiggs starting time for the project will be 7:30 a.m.

 

The meeting ended at 4:35 p.m.

 

Respectfully submitted,

 

  

Paula J. Parks

Village Clerk

 --------------------------------------------------------------------------------------------------------------------------

 

STATE OF ILLINOIS)

COUNTY OF JACKSON)

VILLAGE OF DESOTO)

 

Minutes

Board of Trustees Regular Meeting

May 15, 2017

 

President John Evans called the second regular meeting of the De Soto Village Board of Trustees to order at 7:00 P.M.  Village Clerk Paula Parks was present to record the minutes.

 

Present:             Brian Gleason                 Tony Rushing

                         Tim Cochran                   Eric Schuler

                         John Evans                      Heath Rushing

 

Absent:              Paulette Johnson

             

Motion made by Tony Rushing, seconded by Brian Gleason, to dispense with the reading of the minutes and to approve them.  Motion carried.

 

Motion made by Tony Rushing, seconded by Brian Gleason, to approve the April revenue report.  Motion carried.

 

Motion made by Eric Schuler, seconded by Brian Gleason, to pay the list of bills.  Upon roll call vote:   Tony Rushing – Yes; Brian Gleason – Yes; Heath Rushing - Yes; Tim Cochran – Yes; Eric Schuler – Yes.  Motion carried.

 

Village Attorney Patricia Hoke addressed the Board about issues with drones within a 5 mile radius of the Southern Illinois Airport.  Attorney Hoke stated that the Airport Authority wants the municipalities and County to have coordinated ordinances for the FAA regulations on drones.  Mrs. Hoke asked for direction from the Board to proceed with reviewing ordinances.  Carbondale and Jackson County will draft a sample comprehensive county-wide ordinance.  The Board authorized Attorney Hoke to proceed.

 

Harold Sheffer of J. T. Blankinship, Inc. reported that the Village had received five bids for Phase II of the Watermain Replacement project.  Wiggs Excavating, Inc. was the low bidder with a bid of $387,424.75.   Some board members had concerns about the project management that they wanted to discuss with Wiggs Excavating.  The Water Committee will schedule a meeting with the contractor to discuss their concerns.

 

Motion made by Heath Rushing, seconded by Tony Rushing, to approve the Notice of Intent to Award the contract to Wiggs Excavating, Inc. for $387,424.75, with the request to meet with the contractor to express their concerns.  Upon roll call vote:  Tony Rushing – Yes; Brian Gleason – Yes; Heath Rushing – Yes; Tim Cochran – Yes; Eric Schuler – Yes.  Motion carried.

 

Motion made by Heath Rushing, seconded by Tony Rushing, to pass Resolution No. 2017-3 requesting Permit No. 9U-26557-17 authorizing the Village to proceed with work on Phase II of the Watermain Replacement project.  Upon roll call vote:  Tony Rushing – Yes; Brian Gleason – Yes; Heath Rushing – Yes; Tim Cochran – Yes; Eric Schuler – Yes.  Motion carried.  Resolution incorporated by reference.

 

Chelsea Johnson of the De Soto Little League reported that the schedules have been turned in to Jana Fann, and concessions are coming along.  Mrs. Johnson announced that the Little League season starts May 20 and that June 3 is De Soto Little League’s official opening day.

 

Trustee Tony Rushing reported that the Village was going to use City of Carbondale’s sewer camera to investigate what is going on with the sewer lines at Pinewood Court.

 

Treasurer Dana Smith reported that Water Operating Account and the General Fund Account had excess funds that could be transferred to their respective money market accounts so that they could draw interest.

 

Motion made by Heath Rushing, seconded by Tony Rushing, to transfer $150,000.00 from Water Operating Account #012-244-5 to Water Operating Money Market Account #500-086-8.  Upon roll call vote:  Tony Rushing – Yes; Brian Gleason – Yes; Heath Rushing – Yes; Tim Cochran – Yes; Eric Schuler – Yes.  Motion carried.

 

Motion made Eric Schuler, seconded by Tim Cochran, to transfer $72,000.00 from General Operating Account #012-258-8 to General Money Market Account #500-054-9.  Upon roll call vote:  Tony Rushing – Yes; Brian Gleason – Yes; Heath Rushing – Yes; Tim Cochran – Yes; Eric Schuler – Yes.  Motion carried.

 

Treasurer Smith pointed out that the Village pays a service fee for water customers’ credit card usage.  The Village paid about $2,200.00 in credit card service fees in the last fiscal year.  Mrs. Smith asked the Board for permission to investigate charging the customer the fee.  The Board authorized Mrs. Smith and Jana Fann to research the options.

 

The next board meeting will be held Monday, June 5 at 7 PM at the Village Hall.

 

Motion made by Tony Rushing, seconded by Tim Cochran, to adjourn the meeting at 8:15 PM.  Motion carried.

 

Respectfully Submitted,

 

 

Paula J. Parks

Village Clerk

-----------------------------------------------------------------------------------------------------------------------------

STATE OF ILLINOIS)

COUNTY OF JACKSON)

VILLAGE OF DESOTO)

 

Minutes

Board of Trustees Regular Meeting

May 7, 2017

 

President John Evans called the first regular meeting of the De Soto Village Board of Trustees to order at 7:00 P.M.  Village Clerk Paula Parks was present to record the minutes.

 

Present:             Brian Gleason                 Paulette Johnson

                         Tim Cochran                   Eric Schuler

                         John Evans                      Larry White      

                         Tony Rushing

             

Motion made by Tony Rushing, seconded by Paulette Johnson, to dispense with the reading of the minutes and to approve them.  Motion carried.

 

Motion made by Tony Rushing, seconded by Eric Schuler, to approve the April expense report.  Motion carried.

 

Motion made by Larry White, seconded by Tim Cochran, to pay the list of bills.  Upon roll call vote:   Tony Rushing – Yes; Brian Gleason – Yes; Paulette Johnson – Yes; Larry White: Yes; Tim Cochran – Yes; Eric Schuler – Yes.  Motion carried.

 

Village Clerk Paula Parks announced the election results.

 

Village President – John Evans            174 votes

 

Village Trustee , 4-year term

Heath Rushing                                    137 votes

Paulette Johnson                                 136 votes

Tim Cochran                                      128 votes

 

Village Trustee, 2-year term

Brian Gleason                                     164 votes

 

Motion made by Paulette Johnson, seconded by Tony Rushing, to adjourn sine die at 7:08 PM.

 

Village Clerk Paula Parks administered the oaths of office to the newly elected president and village trustees.

 

The meeting was called to order at 7:15 PM by President John Evans.

 

Present:                Tony Rushing                Brian Gleason

                            Paulette Johnson          John Evans

                            Heath Rushing              Tim Cochran

                            Eric Schuler

 

President Evans reported that he had talked with the lady that owns the property in Carbondale next to the parcel of property that the Village owns.  Board members decided they needed an aerial map to see exactly where her property is in relation to the Village’s property.

 

Tony Rushing reported that he had spoken with Harold Sheffer and Amanda Tinsley about extending the sewer main 385 ft. on Pinewood Court.  Amanda will show Trustee Rushing grants that are available for extending the main.  The property owners will have to pay the cost of tapping on to the main.

 

Trustee Paulette Johnson stated that there had been no responses to the advertisement for a ball diamond preparer.  She said she is working on a solution.

 

Trustee Johnson reported that the Little League wanted to move the small ball diamond sideways because they thought the foul poles were in the wrong place.  However, they had made the wrong assumption that the Carl Stein flag pole was in line with center field.  Mrs. Johnson reiterated that the diamond is where it is supposed to be.  John Johnson will check to make sure the bases are in the right place.

 

A De Soto Daze Committee meeting will be held Tuesday, May 2 at 7 PM at the Village Hall.

 

Motion made by Eric Schuler, seconded by Tony Rushing, to transfer $400 from Civil Defense Funds, Line Item 500-468, to the General Fund Contingencies, Line Item 150-495, to help pay for the cost of getting the storm siren working properly.  Upon roll call vote: Tony Rushing – Yes; Brian Gleason – Yes; Paulette Johnson – Yes; Heath Rushing – Yes; Tim Cochran – Yes; Eric Schuler – Yes.  Motion carried.

 

Director of Public Works David Griffin reported that the city employees had to help with problems with the water line on Township Road.  The board directed Mr. Griffin to send a bill to Clay Fuhrhop for the hours the village employees spent and for time spent with the Village’s equipment.

 

Motion made by Paulette Johnson, seconded by Tony Rushing, to go into executive session at 8:15 PM to discuss personnel, pursuant to ILCS 120/2(c)(1).  Upon roll call vote:  Tony Rushing – Yes; Brian Gleason – Yes; Paulette Johnson – Yes; Heath Rushing – Yes; Tim Cochran – Yes; Eric Schuler – Yes.  Motion carried.

 

Motion made by Paulette Johnson, seconded by Tony Rushing, to come out of executive session at 8:40 PM.  Upon roll call vote:  Tony Rushing – Yes; Brian Gleason – Yes; Paulette Johnson – Yes; Heath Rushing – Yes; Tim Cochran – Yes; Eric Schuler – Yes.  Motion carried.

 

The next board meeting will be held Monday, May 15 at 7 PM at the Village Hall.

 

Motion made by Tony Rushing, seconded by Tim Cochran, to adjourn the meeting at 8:42 PM.  Motion carried.

 

Respectfully Submitted,

  

 

Paula J. Parks

Village Clerk

 

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