STATE OF ILLINOIS)

COUNTY OF JACKSON)

VILLAGE OF DE SOTO)

 

Minutes

Board of Trustees Regular Meeting

March 2, 2015

 

President John Evans called the first regular monthly meeting of the De Soto Village Board of Trustees to order at 7:00 P.M.  Village Clerk Paula Parks was present to record the minutes.

 

Present:   John Evans                      Lisa Fenton                    

               Paulette Johnson             Jake Rushing

               Larry White

 

Absent:    Tony Rushing

                           

Motion made by Larry White, seconded by Paulette Johnson, to dispense with the reading of the minutes and to approve them.  Motion carried.

 

Motion made by Jake Rushing, seconded by Tim Cochran, to approve the February expense report.  Motion carried.

 

Motion made by Paulette Johnson, seconded by Jake Rushing, to pay the list of bills.  Upon roll call vote:  Lisa Fenton - Yes; Paulette Johnson – Yes; Larry White – Yes; Tim Cochran – Yes; Jake Rushing - Yes.  Motion carried.

 

Trustee Lisa Fenton reported that Officer Nick Minemann would be resigning mid-March to begin working for Murphysboro Police Department.

 

Trustee Fenton commended the police department for catching the car burglar.

 

Motion made by Jake Rushing, seconded by Lisa Fenton, to go into executive session at 7:10 PM to discuss personnel, pursuant to 5 ILCS 120/2(c)(1). Upon roll call vote: Lisa Fenton – Yes; Paulette Johnson – Yes; Larry White – Yes; Tim Cochran – Yes; Jake Rushing – Yes.  Motion carried.

 

Motion made by Jake Rushing, seconded by Larry White, to come out of executive session at 7:40 PM.  Upon roll call vote: Lisa Fenton – Yes; Paulette Johnson – Yes; Larry White – Yes; Tim Cochran – Yes; Jake Rushing – Yes.  Motion carried.

 

Since the police department will be down two officers, Chief Ben Doan wants to hire one officer from the current pool of applicants. The village will advertise the new vacancy and keep the application deadline open until the positions are filled.  He was authorized to go ahead and test.

 

Motion made by Larry White, seconded by Jake Rushing, to accept the resignation of Nicholas Minemann, effective March 14, 2015.  Motion carried.

 

Motion made by Lisa Fenton, seconded by Larry White, to pay Officer Minemann’s comp time and unpaid vacation time in one lump sum and to pay for equipment Mr. Minemann had already received with Mr. Minemann reimbursing the Village for the cost of equipment that he has not yet received.  Upon roll call vote: : Lisa Fenton – Yes; Paulette Johnson – Yes; Larry White – Yes; Tim Cochran – Yes; Jake Rushing – Yes.  Motion carried.

 

Trustee White thanked Officer Minemann for his service to the Village, as did other board members.

 

Motion made by Paulette Johnson, seconded by Lisa Fenton, to increase Utilities Clerk Alesia Lipe’s  paid sick leave to 30 hours per year and to give her three additional paid holidays (Martin Luther King Day, Memorial Day and Labor Day), effective May 1, 2015.  Upon roll call vote:  Lisa Fenton – Yes; Paulette Johnson – Yes; Larry White – Yes; Tim Cochran – Yes; and Jake Rushing – Yes.  Motion carried.

 

Motion made by Paulette Johnson, seconded by Larry White, to accept Trustee Jake Rushing’s resignation, effective March 17, 2015, and to wish him the best in all his endeavors.  Upon roll call vote: Lisa Fenton – Yes; Paulette Johnson – Yes; Larry White – Yes; Tim Cochran – Yes; and Jake Rushing – Abstain.  Motion carried.

 

David Griffin reported that Matt Bowlby and Jerry Bowlby are on the same water line.  The tap that was just installed at the barn is one of the three taps that Jerry Bowlby is owed.

 

Mr. Griffin informed the board that the old 1986 F250 truck should be taken off he insurance.  The truck is inoperable and is only used for parts.

 

Trustee White stated that he would like to get a project labor agreement with the contractor for the water systems improvement project to protect the quality of the construction.  However, it is still unclear if such agreements are allowed.  He is waiting for more information.

 

Trustee Johnson said she would like to get a list of properties for the Jackson County Health Department to look at.  Chief Doan will prepare the list.

 

Treasurer Dana Smith asked the board members to review the proposed budget for May 1, 2015 through April 30, 2016.  The budget will be voted on at the May 16 board meeting.

 

President John Evans suggested that the Public Safety Committee meet to review wages for part-time officers and to make a uniform allowance policy.

 

Jana Fann reported that the Village needs a new credit card machine with an EMV chip.  This chip if required for security purposes.  The machine will cost about $200.

 

David Griffin reported that the bush hogs are ready to go.

 

The next meeting will be held Monday, March 16 at 7 PM at the Village Hall.

 

Motion made by Jake Rushing, seconded by Larry White, to adjourn at 8:25 PM.  Motion carried.

 

Respectfully Submitted,

 

 

Paula J. Parks

Village Clerk

 

____________________________________________________________________________________________

STATE OF ILLINOIS)

COUNTY OF JACKSON)

VILLAGE OF DE SOTO)

 

Minutes

Board of Trustees Regular Meeting

February 17, 2015

 

President John Evans called the second regular monthly meeting of the De Soto Village Board of Trustees to order at 7:00 P.M.  Village Clerk Paula Parks was present to record the minutes.

 

                Present:             Tony Rushing                  Lisa Fenton                    

                                          Paulette Johnson           John Evans

 

                Absent:              Larry White                     Jake Rushing

                                         Tim Cochran

                           

Motion made by Tony Rushing, seconded by Lisa Fenton, to dispense with the reading of the minutes and to approve them.  Motion carried.

 

Motion made by Paulette Johnson, seconded by Tony Rushing, to approve the January revenue report.  Motion carried.

 

Motion made by Lisa Fenton, seconded by Paulette Johnson, to pay the list of bills.  Upon roll call vote:  Tony Rushing- Yes; Lisa Fenton – Yes; Paulette Johnson – Yes.  Motion carried.

 

Motion made by Paulette Johnson, seconded by Lisa Fenton, to go into executive session at 7:04 PM to discuss personnel, pursuant to 5 ILCS 120/2(c)(1). Upon roll call vote: Tony Rushing – Yes; Lisa Fenton – Yes; Paulette Johnson – Yes.  Motion carried.

 

Motion made by Lisa Fenton, seconded by Paulette Johnson, to come out of executive session at 7:40 PM.  Upon roll call vote: Tony Rushing – Yes; Lisa Fenton – Yes; Paulette Johnson – Yes.  Motion carried.

 

Motion made by Tony Rushing, seconded by Lisa Fenton, to approve the certificate regarding operation and maintenance of the public water supply facilities in accordance with the State Revolving Loan Fund Regulations and to authorize President John Evans to sign the certification.  Motion carried.

 

Trustee Lisa Fenton reported that the police department had received five applications for the vacant police officer position.  Police Chief Doan wants to have about 20 applications, so the vacancy will be advertised again.  Chief Doan will try to keep the cost down by posting on sites such as the John A. Logan College job board.

 

Director of Public Works David Griffin reported the following:

 

  • He will have to order a backup pump from Heartland Pump at a cost of approximately $1,000;
  • The Bowlby tap has been installed;
  • The January landfill BOD tests were high; and
  • They have been repairing and servicing the bush hogs, which will cost about $500.

 

The next board meeting will be held Monday, March 2 at 7:00 P.M. at the Village Hall.

  

Motion made by Tony Rushing, seconded by Lisa Fenton, to adjourn the meeting at 7:58 PM.  Motion carried.

 

Respectfully Submitted,

 

  

Paula J. Parks

Village Clerk

 -------------------------------------------------------------------------------------------------------------------------

 

STATE OF ILLINOIS)

COUNTY OF JACKSON)

VILLAGE OF DE SOTO)

 

Minutes

Board of Trustees Regular Meeting

February 2, 2015

 

President Pro Temp Paulette Johnson called the first regular monthly meeting of the De Soto Village Board of Trustees to order at 7:00 P.M.  Jana Fann recorded the minutes in the absence of Village Clerk, Paula Parks.

 

Present:             Tony Rushing                  Lisa Fenton                    

                          Paulette Johnson            Larry White

                          Tim Cochran                 Jake Rushing

 

Absent:              John Evans

             

Motion made by Tony Rushing, seconded by Lisa Fenton, to dispense with the reading of the minutes and to approve them.  Motion carried.

 

Motion made by Tony Rushing, seconded by Tim Cochran, to approve the January expense report.  Motion carried.

 

Motion made by Tim Cochran, seconded by Tony Rushing, to pay the list of bills with a correction to Walmart 151-491 should be 151-494.  Upon roll call vote:  Tony Rushing- Yes; Lisa Fenton – Yes; Larry White – Yes; Tim Cochran – Yes; Jake Rushing - Yes.  Motion carried.

 

Motion made by Larry White, seconded by Tony Rushing to move forward with phase one of the water system improvement project and funding.  Harold Sheffer with J.T. Blankinship, Inc., will make application with IEPA to borrow $439,000 at 1.93% interest for 20 years.  Upon roll call vote:  Tony Rushing – Yes; Lisa Fenton – Yes; Larry White – Yes; Tim Cochran – Yes; Jake Rushing – Yes.  Motion carried.

 

Tony Rushing stated that there had been some problems at the sewer plant with the floats but they have been repaired.

 

Lisa Fenton stated that Chief Ben Doan will be attending the Criminal Justice Summit February 25 and 26.

 

Chief Ben Doan reported that Officer Nick McLaughlin’s last day with the De Soto Police Department is February 4, 2015.  Advertisement will be placed in the Southern Illinoisan for his position on Sunday, February 8 and Monday, February 9.

 

Paulette Johnson reported that the new fence at the park has been installed.  The entrance to the playground had been changed for the safety of the children. 

 

Paulette Johnson stated that the Village Attorney will be in attendance at the February 17 board meeting.

 

Motion made by Tony Rushing, seconded by Jake Rushing, to allow John Evans to sign the power of attorney for Select Energy Partners to seek out and approve the best electrical rates for the Village of De Soto Aggregation Consortium Program with the understanding that the contract price will not exceed the current Ameren default rates for residential customers.

 

David Griffin reported that he has had a total of eight leachate samples with an average of 300 BOD.  This information was reported to Operations Manager, Doug Ticer, of the Landfill.

 

There will be a budget meeting on February 23 at 7:00 P.M.  Blank worksheets will be available at the February 17 board meeting.

 

Paulette Johnson asked members for information for the April newsletter.

 

Motion by Lisa Fenton, seconded by Tony Rushing to go into executive session at 7:42 P.M.to discuss personnel.  Upon roll call vote:  Tony Rushing – Yes; Lisa Fenton – Yes; Larry White – Yes; Tim Cochran – Yes; Jake Rushing – Yes.  Motion carried.

 

Motion by Tony Rushing, seconded by Tim Cochran, to come out of executive session at 7:55 P.M.  Upon roll call vote:  Tony Rushing – Yes; Lisa Fenton – Yes; Larry White – Yes; Tim Cochran – Yes; Jake Rushing – Yes.  Motion carried.

 

The next board meeting will be held Tuesday, February 17 at 7:00 P.M. at the Village Hall.

 

Motion by Jake Rushing, seconded by Tony Rushing, to adjourn the meeting at 8:00 P.M.  Motion carried.

 

Respectfully Submitted,

 

 

Paula J. Parks

Village Clerk

 

****************************************************************************************

STATE OF ILLINOIS)

COUNTY OF JACKSON)

VILLAGE OF De Soto)

 

Minutes

Board of Trustees Regular Meeting

January 20, 2015

 

President John Evans called the second regular monthly meeting of the De Soto Village Board of Trustees to order at 7:00 P.M.  Village Clerk Paula Parks was present to record the minutes.

 

Present:              John Evans                      Tim Cochran

                           Lisa Fenton                     Jake Rushing

                           Tony Rushing

 

Absent:              Paulette Johnson                Larry White

 

Motion made by Jake Rushing, seconded by Lisa Fenton, to dispense with the reading of the minutes and to approve them.  Motion carried.

 

Motion made by Tim Cochran, seconded by Tony Rushing, to approve the December revenue report.  Motion carried.

 

Motion made by Tony Rushing, seconded by Lisa Fenton, to pay the list of bills.  Upon roll call vote:  Tony Rushing– Yes; Lisa Fenton – Yes; Tim Cochran – Yes; Jake Rushing – Yes.  Motion carried.

 

Amanda Tinsley of J. T. Blankinship and Associates was present to discuss the water systems improvement project and proposed funding.  Ms. Tinsley reported that the total cost for Phase 1 of the project would be $589,000.  The Village would fund $150,000 and could borrow $439,000 from IEPA at 1.93% interest for 20 years.  The annual debt service would be $26,666.78.  She said the Village should be able to repay the loan without raising the water rates.  Phase 1 would improve 7,500 feet or about 42% of the total water system.  Phase 2 would cost an estimated $755,000 and would improve the remaining 10,500 feet of the lines.  No action was taken.

 

President John Evans felt that the village attorney should be notified of the dissatisfaction with the firm’s service.  President Evans will call her to voice the concerns and ask her if she wants to attend a board meeting to respond.

 

Motion made by Lisa Fenton, seconded by Jake Rushing, to allow the American Legion to use the four-way intersection to collect donations for Poppy Day on May 9, 2015 with a rain date of May 16.  Motion carried.

 

Motion made by Jake Rushing, seconded by Tony Rushing, to allow the De Soto Lions Club to collect donations at the four-way intersection on April 24, 2015 with a rain date of May 1.  Motion carried.

 

The Village had to respond in regard to the Jackson County Mitigation Plan with the Jackson County Emergency Management Agency.  Municipalities must participate in this plan to get reimbursed for expenses incurred in a disaster.  President Evans and Jana Fann prepared the list of the Village’s priorities for the plan.  President Evans will talk with Amanda Damptz, Staff Researcher for the Natural Hazards and Mitigation Group for SIU-Carbondale, to make sure the Village had responded correctly.

 

Tim Cochran reported that he had submitted the letter to IDOT requesting that the 40 mile per hour speed limit going north out of town be moved further north so that the speed limit by the Dollar General Store is 40 miles per hour instead of 55 miles per hour.  The request was due to the fact that a speed limit of 55 miles per hour creates a hazard for those turning into the Dollar General Store.  Mr. Cochran is waiting on the response.

 

Treasurer Dana Smith reported that the registration fee for golf carts and side-by-sides is currently under Miscellaneous Income.  She asked if the board wanted her to create an income/expense line item for the fee.  She was authorized to put the fee income into the General Fund, Line Item 100-339, Police Vehicle Fund.

 

Trustee Lisa Fenton stated that she wants to coordinate a green fair to promote recycling.  She said the fair would be an opportunity to advertise the golf cart/side-by-side ordinance.

 

Director of Public Works David Griffin reported on the following.

 

  1.  One sample for the landfill waste was high, but the average was still okay.
  2. The four-way stoplight is now working properly.
  3. The cinder vendor has not delivered any cinders.  Mr. Griffin said the Village has enough cinders for this winter.  He will contact the vendor in the spring and will look for another vendor if he doesn’t deliver any.
  4. The fence is being installed at the park.

 

The next board meeting will be held Monday, February 2 at 7 PM at the village hall. 

 

Motion made by Tony Rushing, seconded by Tim Cochran, to adjourn the meeting at 7:59 P.M.  Motion carried.

 

Respectfully Submitted,

 

 

Paula J. Parks

Village Clerk

***************************************************************************************

 

STATE OF ILLINOIS)

COUNTY OF JACKSON)

VILLAGE OF De Soto)

 

Minutes

Board of Trustees Regular Meeting

January 5, 2015

 

President John Evan called the first regular monthly meeting of the De Soto Village Board of Trustees to order at 7:00 P.M.  Village Clerk Paula Parks was present to record the minutes.

 

Present:              John Evans                      Paulette Johnson

                          Larry White                     Jake Rushing

                          Tony Rushing

 

Absent:              Lisa Fenton                     Tim Cochran

 

Motion made by Tony Rushing, seconded by Paulette Johnson, to dispense with the reading of the minutes and to approve them.  Motion carried.

 

Motion made by Tony Rushing, seconded by Paulette Johnson, to approve the December expense report.  Motion carried.

 

Motion made by Jake Rushing, seconded by Tony Rushing, to pay the list of bills.  Upon roll call vote:  Tony Rushing– Yes;  Paulette Johnson – Yes; Larry White – Yes; Jake Rushing – Yes.  Motion carried.

 

Motion made by Paulette Johnson, seconded by Tony Rushing, to accept the Intergovernmental Agreement with Jackson County Emergency Telephone System Board. Upon roll call vote: Tony Rushing– Yes;  Paulette Johnson – Yes; Larry White – Yes; Jake Rushing – Yes.  Motion carried.

 

President Evans presented three requests for use of the four-way intersection to collect donations.  The Lions Club asked for May 1 with a rain date of May 8 and October 2 with a rain date of October 9.  The American Legion asked for May 9 with a rain date of May 16.  There was a problem with the May dates because collections must be at least two weeks apart.  Jana Fann will contact the Lions Club and the American Legion to get different dates in May for them.

 

Motion made by Paulette Johnson, seconded by Larry White, to allow the Lions Club to collect donations at the four-way intersection on October 2 with a rain date of October 9.  Motion carried.

 

After discussing concerns about the performance of the current village attorney, President Evans authorized Jana Fann to shop around for another attorney.  Trustee Johnson suggested that the board might want to address the concerns with the current attorney.

 

Trustee Tony Rushing commended the city workers for their good performance when a fire hydrant was hit.

 

Mr. Rushing also reported that the Village needs to order hose for the sewer jet at a cost of about $1,800 plus $100 shipping.

 

Motion made by Tony Rushing, seconded by Jake Rushing, to purchase 500 feet of hose for the sewer jet.  Upon roll call vote: Tony Rushing– Yes;  Paulette Johnson – Yes; Larry White – Yes; Jake Rushing – Yes.  Motion carried.

 

Trustee Johnson reported that work had not yet begun on the fence at the park.

 

Police Chief Ben Doan reported that there were problems with the surveillance cameras at the park.  The vendor is replacing the whole system at no cost.

 

Trustee Larry White reported that he and Trustee Tony Rushing will try to meet with Harold Sheffer on January 19 about the funding for the proposed water system improvement project.  Mr. White thinks financing Phase 1 of the project is affordable, possibly without a water rate increase.

 

Trustee Jake Rushing told the board that the fire department is looking for property to build a new fire station.  He asked if the Village was interested in selling some of the property the Village owns north of town (the old lagoon property).  They are interested in a couple of acres.  Board members were open to the idea and told Trustee Rushing to let the fire protection district board know.

 

David Griffin reported that he wants to order water supplies totaling about $3,500.  These are standard operating supplies.

 

Mr. Griffin reported that the four-way intersection stop light was still not working properly.  The problem stems from the fact that the new light was connected to old wiring.  After making some adjustments with the wiring, he thinks the problem might be fixed.  If it isn't, an electrician will be required.

 

Mr. Griffin reported another month of good numbers for the landfill readings.

 

The next board meeting will be held Tuesday, January 20 at 7 PM at the village hall.  The meeting is on Tuesday due to the Martin Luther King holiday.

 

Motion made by Jake Rushing, seconded by Tony Rushing, to adjourn the meeting at 8:05 P.M.  Motion carried.

 

Respectfully Submitted,

 

 

Paula J. Parks

Village Clerk

 

------------------------------------------------------------------------------------------------------------------------

 Minutes

December 15, 2014

Page 1  

 

STATE OF ILLINOIS)

COUNTY OF JACKSON)

VILLAGE OF DESOTO)

 

Minutes

Board of Trustees Regular Meeting

December 15, 2014

 

President Pro Temp Paulette Johnson called the second regular monthly meeting of the DeSoto Village Board of Trustees to order at 7:00 P.M.  Jana Fann recorded the minutes in the absence of Village Clerk Paula Parks.

 

Present:             Lisa Fenton                     Paulette Johnson

                         Larry White                     Tim Cochran

 

Absent:              Tony Rushing                  John Evans

                          Jake Rushing

 

Motion made by Larry White, seconded by Tim Cochran, to dispense with the reading of the minutes and to approve them.  Motion carried.

 

Motion made by Lisa Fenton, seconded by Larry White, to approve the November revenue report.  Motion carried.

 

Motion made by Tim Cochran, seconded by Lisa Fenton, to pay the list of bills.  Upon roll call vote:  Lisa Fenton – Yes; Larry White – Yes; Tim Cochran – Yes.  Motion carried.

 

Paulette stated that Christmas at the Gazebo went well but unfortunately it rained so we didn’t have the amount of people that we would like.  I would like to thank the village workers for putting up the canopies and also for taking them down and putting them away.   Paula Parks did a good job organizing. 

 

Milk and cookies with Santa went well on Saturday and had a good turnout.  She thanked everyone for their help in decorating, bringing cookies and those who served.  She also thanked the Fire Department for bringing Santa to the DeSoto Village Hall. Trustee Johnson stated that the unopened cookies will go as donations for the community food basket project.  DeSoto Daze donated $250 to the food baskets.

 

Larry White stated that he will be meeting with Harold Sheffer of J.T. Blankinship after the first of the year to discuss the water project.

 

Tim Cochran discussed adding some dirt or gravel, approximately a foot, to the outer edges of the walking track at the park.  He stated that the drop off on the track is steep and could be dangerous.  Mike Garrison stated that it would be a good job for the inmates to do the work.  David said that if the Village picks up the rock, that it would be easier for the city workers to place the rock at the track.  David stated that this would be a summer job.

 

Motion made by Tim Cochran, seconded by Lisa Fenton, to approve American Asphalt Sealing for repairs to village parking lot in the amount of $2,130.09 to be completed in the spring 2015.  Upon roll call vote:  Lisa Fenton – Yes; Larry White – Yes; Tim Cochran – Yes.  Motion carried.

 

Motion made by Tim Cochran, seconded by Larry White, to pass Ordinance No. 2014-6 for the use of Neighborhood and Utility Terrain Vehicles within the Corporate Limits of the Village of DeSoto effective January 1, 2015.  Upon roll call vote:  Lisa Fenton – Yes; Larry White – Yes; Tim Cochran – Yes.  Motion carried.

 

 Tim Cochran discussed his concern regarding the high rate of speed at the Dollar General Store and wanted to know if we could get that speed reduced.  He also was curious if we could make a sidewalk to the Dollar General Store.  It was stated that it was not feasible due to the railroad trestle near the highway.

 

Paulette Johnson would like the board of trustees to consider switching attorneys.  Jana was asked to contact other small communities to find out who their attorneys are and if they are pleased with their work.

 

Paulette Johnson wants the village board to look at the job descriptions previously given to them and see if we want to evaluate employees annually.

 

David Griffin presented to the board that he is having difficulty with the flashing street light staying lit and he has been talking with Darren Snider about the situation.  David is working on getting this fixed.

 

David Griffin stated that Mike Garrison and Danny Vancil finished their water class and will take their test sometime in February 2015.

 

Dana Smith stated maybe changing the day of Christmas at the Gazebo to a Sunday afternoon to see if there would be a better turnout in 2015.

 

Motion made by Tim Cochran, seconded by Lisa Fenton, to adjourn the meeting at 7:40 P.M.  Motion carried.

 

Respectfully Submitted,

 

 

 

Paula J. Parks

Village Clerk

 ___________________________________________________________________________________________

 STATE OF ILLINOIS)

COUNTY OF JACKSON)

VILLAGE OF DESOTO)

 

Minutes

Board of Trustees Regular Meeting

December 1, 2014

 

President John Evans called the first monthly meeting of the Village of De Soto Board of Trustees to order at 7:00 PM.  The village clerk was present to record the minutes.

 

Present:              Tony Rushing                  Tim Cochran

                            Paulette Johnson            Larry White

                            Lisa Fenton                     Jake Rushing

 

Absent:              John Evans

 

Motion made by Tony Rushing, seconded by Lisa Fenton, to dispense with the reading of  the minutes and to approve them.  Motion carried.

 

Motion made by Larry White, seconded by Jake Rushing, to approve the October Revenue report.  Motion carried.

 

Motion made by Tony Rushing, seconded by Lisa Fenton, to approve the November Expense report.  Motion carried.

 

Motion made by Tony Rushing, seconded by Tim Cochran, to pay the list of bills.  Upon roll call vote: T. Rushing – Yes; Fenton – Yes; White – Yes; Cochran – Yes; Rushing – Yes.  Motion carried.

 

Mark Kelly of Kelly Insurance Agency presented the renewal information for the employees' health insurance.  The premium will go up 8.5%.  Mr. Kelly recommended renewing the current plan with Health Alliance to keep the level of benefits for the employees.

 

Motion made by Jake Rushing, seconded by Larry White, to renew the current health insurance plan with Health Alliance for 2015 and to research other options earlier next year.  Upon roll call vote: T. Rushing – Yes; Fenton – Yes; White – Yes; Cochran – Yes; Rushing – Yes.  Motion carried.

 

Village Engineer Harold Sheffer discussed the possible reasons the Village was denied the  water systems improvement grant.  The DCEO grant would have been for $450,000 with the Village providing $150,000 for the project.  Mr. Sheffer said that the fact that the method for scoring the applications in regard to LMI  has changed and the Villages's low/moderate income level was 52%, which probably hurt the Village's score.  Loans are available through Rural Development or the Environmental Protection Agency.  However, it would take an additional $1.76 to $2.41 per month to cover the cost of Phase 1.  The project could be in two phases.  Phase 1 would cost $600,000, and Phase 2 would cost about $510,000.

 

Larry White and Tony Rushing will meet with Harold Sheffer to discuss recommendations for getting a loan for Phase 1 of the project.

 

Motion made by Larry White, seconded by Lisa Fenton, to grant $100 Christmas bonuses to the three full-time Public Works employees, the three full-time Police employees, the two secretarial employees, the Village Clerk and the Village Treasurer and to grant $50 Christmas bonuses to the meter readers, animal control officer, crossing guard and the janitor.  Upon roll call vote: T. Rushing – Yes; Fenton – Yes; White – Yes; Cochran – Yes; Rushing – Yes.  Motion carried.

 

The readings for the landfill waste pumping are still good.

 

Motion made by Lisa Fenton, seconded by Tony Rushing, to table discussion on the ordinance for the administrative tow fee for further research.

 

Motion made by Larry White, seconded by Tim Cochran, to approve the 2015 holiday and meeting schedules.  Motion carried.

 

Motion made by Tim Cochran, seconded by Lisa Fenton, to table discussion on the legalization of golf carts and side-by-sides because the attorney has not finalized the ordinance.  Motion carried.

 

Motion made by Tim Cochran, seconded by Lisa Fenton, to pass Resolution 2014-8 appropriating $20,000 of Motor Fuel Tax funds for maintenance of streets and highways under the applicable provisions of the Illinois Highway Code from January 1, 2015 to December 31, 2015.  Upon roll call vote: T. Rushing – Yes; Fenton – Yes; White – Yes; Cochran – Yes; Rushing – Yes.  Motion carried.

 

Trustee Paulette Johnson distributed folders with job descriptions for Village employees.  She asked the board members to review them and consider annual evaluations for employees.

 

Mrs. Johnson thinks there are termites in the big pavilion restroom.  She also reported that the trees have been planted by the walking path.

 

David Griffin reported that the stop light at the four-way intersection has been installed.

 

Mr. Griffin had received estimates from American Asphalt Sealing and Egyptian Asphalt and Sealcoating for repairing the municipal parking lot.  The proposals were not uniform in specifications.  Mr. Griffin and Trustee Tim Cochran will research the estimates to get them more detailed.  They will report back to the Board at the next meeting.

 

The next regular board meeting will be held on Monday, December 15, 2015 at 7 PM at the Village Hall. 

 

Motion made by Jake Rushing, seconded by Larry White, to adjourn at 8:15 PM.  Motion carried.

 

Respectfully submitted,

 

 

Paula J. Parks

Village Clerk

 

*******************************************************************************************

STATE OF ILLINOIS)

COUNTY OF JACKSON)

VILLAGE OF DESOTO)

 

Minutes

Board of Trustees Regular Meeting

November 17, 2014

 

President John Evans called the second monthly meeting of the Village of De Soto Board of Trustees to order at 7:00 PM.  The village clerk was present to record the minutes.

 

Present:              John Evans                      Tim Cochran

                            Paulette Johnson            Larry White

                            Lisa Fenton                     Jake Rushing

 

Absent:              Tony Rushing

 

Motion made by Paulette Johnson, seconded by Tony Rushing, to dispense with the reading of  the minutes and to amend Page 1, Paragraph 10, by correcting the date to January 1, 2015, and to approve the minutes as amended.  Motion carried.

 

There was no October revenue report.

 

Motion made by Larry White, seconded by Jake Rushing, to pay the list of bills.  Upon roll call vote: Fenton – Yes; Johnson -Yes; White – Yes; Cochran – Yes; J. Rushing - Yes.  Motion carried.

 

Brett Sutphin, who lives at 402 Lake Road, was present to thank the Board for authorizing the village employees to cut a dead tree down that was a potential hazard.  Mr. Sutphin stated that the workers did an outstanding job of cutting the tree down and cleaning up the debris.

 

Harold Sheffer was unable to attend this board meeting.  He will attend the next meeting.

 

Director of Pubic Works David Griffin stated that Darren Snyder of Carbondale Electric is ready to install the stop light at the four-way intersection.  However, he did not know how to handle the traffic control.  Traffic control would require four trained flaggers, equipment and signs.  Police Chief Ben Doan said he would schedule two police officers and use two city workers to control traffic.  The light should be installed by the week of November 24.

 

Motion made by Lisa Fenton, seconded by Paulette Johnson, to send the proposed ordinance for establishing an administrative tow fee to the attorney for review.  Motion carried.

 

The ordinance for legalizing golf carts and side-by-sides on the streets should be ready for action at the next board meeting.

 

Discussion about updating the building code was tabled until the next meeting.

 

Police Chief Doan reported that the resident at 111 N. Ash St. had responded to his letter about the cat problem.  She indicated that she would take care of the problem.  Chief Doan has not seen any cats at the house since the problem was addressed.

 

Trustee Paulette Johnson reported that sixteen trees would be planted along the walking path at the park.  Later, plates honoring De Soto Daze Senior Citizens of the Year will be attached to the trees.  One tree will be charged to the Park Fund, and fifteen trees will charged to the De Soto Daze Fund.

 

David Griffin reported that he thinks the city employees can fill the cracks on the parking lot and reseal it next spring.  Mr. Griffin has not received the estimate from Egyptian Asphalt and Seal Coating.  Board members agreed to get the estimate, and then they would decide the best plan of action.

 

Mr. Griffin reported that the landfill samples in October averaged 91.  However, the two samples for November have been high.

 

Mr. Griffin said he had found a good deal on cinders.  He can get them delivered for $11 per ton.  He stated that the cost would be about $275 per load.

 

Motion made by Larry White, seconded by Paulette Johnson, to hire Barr Trucking to haul cinders for $11 per ton.  Upon roll call vote: Fenton – Yes; Johnson – Yes; White – Yes; Cochran – Yes; J. Rushing – Yes.  Motion carried.

 

Motion made by Jake Rushing, seconded by Paulette Johnson, to go into executive session at 7:54 PM pursuant to 5 ILCS 120/2(c)(1) to discuss personnel.  Upon roll call vote: Fenton – Yes; Johnson – Yes; White – Yes; Cochran – Yes; J. Rushing – Yes.  Motion carried.

 

Motion made by Larry White, seconded by Jake Rushing, to come out of executive session at 8:15 PM.  Upon roll call vote: Fenton – Yes; Johnson – Yes; White – Yes; Cochran – Yes; J. Rushing – Yes.  Motion carried.

 

Motion made by Tim Cochran, seconded by Jake Rushing, to give Director of Public Works David Griffin a 50 cent per hour raise, effective November 1, 2014.  Upon roll call vote: Fenton – Yes; Johnson – Yes; White – Yes; Cochran – Yes; J. Rushing – Yes.  Motion carried.

 

The next regular board meeting will be held on Monday, December 1 at 7 PM at the Village Hall. 

 

Motion made by Jake Rushing, seconded by Paulette Johnson, to adjourn at 8:25 PM.  Motion carried.

 

Respectfully submitted,

 

 

Paula J. Parks

Village Clerk

 ******************************************************************************************

STATE OF ILLINOIS)

COUNTY OF JACKSON)

VILLAGE OF DESOTO)

 

Minutes

Board of Trustees Regular Meeting

November 3, 2014

 

President John Evans called the first monthly meeting of the Village of De Soto Board of Trustees to order at 7:00 PM.  The village clerk was present to record the minutes.

 

Present:              John Evans                      Tim Cochran

                            Paulette Johnson            Larry White

                            Tony Rushing                  Jake Rushing

 

Absent:              Lisa Fenton

 

Motion made by Larry White, seconded by Jake Rushing, to dispense with the reading of  the minutes and to approve them.  Motion carried.

 

Motion made by Paulette Johnson, seconded by Jake Rushing, to approve the October expense report.  Motion carried.

 

Motion made by Tony Rushing, seconded by Jake Rushing, to pay the list of bills.  Upon roll call vote: T. Rushing – Yes; Johnson -Yes; White – Yes; Cochran – Yes; J. Rushing - Yes.  Motion carried.

 

Cathy Payne reported that the lady at 117 N. Ash was feeding stray cats and had attracted many of them.  Mrs. Payne owns the properties at 113 and 115 N. Ash.  The cats are bothering one of her renters.  Mrs. Payne asked if something could be done.  Police Chief Ben Doan will send a certified letter to the owner at 117 N. Ash to address the problem.  Chief Doan will also talk with animal control.

 

Motion made by Tim Cochran, seconded by Larry White, to approve the application from Dale McKinney for a building permit to build a 12' x 24' lean to onto a garage at 311 E. Lincoln St.  Motion carried.

 

Tim Cochran and Chief Ben Doan met with Scott Stokes of IDOT about changing the speed limit on Rt 149 from the school to the four-way intersection to 30 mph.  Mr. Stokes saw no problem with the change.

 

The ordinance for legalizing golf carts and side-by-sides on the city streets has been sent to the attorney for review.  The proposed effective date is January 1, 2014.

 

Chief Doan reported that Pinckneyville has had no noise complaints or any problems at all in regard to ATV's on the streets.

 

Motion made by Larry White, seconded by Jake Rushing, to table discussion on the vehicle tow administration fee until the next meeting.  Motion carried.

 

Trustee Paulette Johnson noted that the building code needed to be updated to include penalties for non-compliance and in reference to the latest BOCCA Code.  Jana Fann will research appropriate penalties.

 

Trustee Larry White pointed out that the intent of the building permit was to make sure the builder was not building on city easements and that the set backs were met.  Set backs are based on the information provided for property lines, but the building permit does not guarantee the property lines are correct.  The property lines are the responsibility of the property owner.

 

Mr. White reported that the application for the water grant had been denied.  Harold Sheffer of J. T. Blankinship, Inc. said that the Village might be able to get loans for the water improvement project from IEPA or Rural Development.  Mr. White recommended that Mr. Sheffer be asked to come to the next meeting to discuss the options.

 

Motion made by Tim Cochran, seconded by Larry White, to approve the application from Lelia Dreyer for a building permit to build a garage at 108 E. Douglas St.  Motion carried.

 

Trustee White reported that the cottonwood tree on the west side of Lake Road needed to be cut down.  The Village employees will cut it down.

 

Motion made by Jake Rushing, seconded by Paulette Johnson, to pass Ordinance No. 2014-5 Annual Levy Ordinance for the fiscal year May 1, 2014 through April 30, 2015.  Upon roll call vote: T. Rushing – Yes; Johnson – Yes; White – Yes; Cochran – Yes; J. Rushing – Yes.  Motion carried.  Ordinance incorporated by reference.

 

David Griffin reported that the City of Carbondale is okay with the Village of De Soto using the Carbondale water line in the event of an emergency.

 

Mr. Griffin also reported that Motor Fuel Tax funds can be used for sealing and painting the municipal parking lot.  Appropriation for the funds for the cost must be approved by the Illinois Department of Transportation (IDOT) .  Mr. Griffin is waiting for an estimate from Egyptian Asphalt.

 

Board members agreed to pay the annual premium for the IML risk management property insurance in two installments.  The first installment of $23,342.43 is due on November 21, 2014 and the second installment of $23,342.43 is due on May 15, 2015.

 

Mr. Griffin reported that the estimate from Carbondale Electric for replacing the stop light at the four-way intersection did not include traffic control.  IDOT said the contractor should be responsible for traffic control.  Darren Snyder of Carbondale Electric is looking into the options.

 

Mr. Griffin reported that the samples from the Landfill had shown a dramatic change for October.  The average BOD was 97.  Mr. Griffin is going to find out how much the Landfill pumped.

 

Motion made by Larry White, seconded Jake Rushing, to authorize Paula Parks to purchase a Christmas tree for Christmas at the Gazebo for up to $100.  Upon roll call vote: T. Rushing – Yes; Johnson – Yes; White – Yes; Cochran – Yes; J. Rushing – Yes.  Motion carried.

 

The next regular board meeting will be held on Monday, November 17 at 7 PM at the Village Hall. 

 

Motion made by Jake Rushing, seconded by Tony Rushing, to adjourn at 8:30 PM.  Motion carried.

 

Respectfully submitted,

 

 

Paula J. Parks

Village Clerk

 _________________________________________________________________________________________

 STATE OF ILLINOIS)

COUNTY OF JACKSON)

VILLAGE OF DESOTO)

 

Minutes

Board of Trustees Regular Meeting

October 20, 2014

 

President John Evans called the second monthly meeting of the Village of De Soto Board of Trustees to order at 7:00 PM.  The village clerk was present to record the minutes.

 

Present:              John Evans                      Tim Cochran

                          Paulette Johnson              Larry White

                          Lisa Fenton                     Jake Rushing

 

Absent:              Tony Rushing

 

Motion made by Jake Rushing, seconded by Tim Cochran, to dispense with the reading of the minutes and to approve them.  Motion carried.

 

Motion made by Larry White, seconded by Jake Rushing, to approve the September revenue report.  Motion carried.

 

Motion made by Jake Rushing, seconded by Tim Cochran, to pay the list of bills.  Upon roll call vote: Fenton – Yes; Johnson -Yes; White – Yes; Cochran – Yes; J. Rushing - Yes.  Motion carried.

 

Several landlords were present in regard to amending and enforcing the Property Maintenance Code and establishing inspections and fees.  Mr. Leroy Miles stated that if the purpose was for the safety and welfare of the Village of De Soto, he was okay with it.  However, Mr. Miles and all other landlords expressed their concern about the additional cost to them.  They said it is already difficult to rent properties at cost effective rates because the Village of De Soto has nothing to offer.

 

Trustee Lisa Fenton explained that the Property Maintenance Code has been on the books for years.  It just has never been enforced.  Board members explained that the purpose for even considering this action was for the safety of the occupants and cleanup of some properties.  The fee charged would be cost recovery only to cover the cost of hiring an independent certified inspector.

 

Mr. Clifford Smith stated that he felt enforcing the code would not solve the problem with the cleanup of properties and would only punish the landlords.  Mrs. Cathy Payne expressed her concern that the fee would continue to rise.  The main objection with all the landlords was the fee.

 

Trustee Johnson again stated that the intention of the discussion was never to get into their pockets, but it was for the good of the community.  Mr. Carl Payne stated that he felt enforcing the code would not contribute to beautification.

 

President John Evans asked the Board if they wanted to table the discussion for further investigation or let the discussion drop.

 

Motion made by Paulette Johnson, seconded by Lisa Fenton, to table discussion on the property maintenance code.  Upon roll call vote: Fenton – Yes; Johnson – Yes; White – No; Cochran – Yes; J. Rushing – No.  Motion carried.

 

 Trustee Cochran had talked with Scott Stokes of IDOT about designating the four-way intersection as a crossing for golf carts and side-by-sides.  Mr. Stokes saw no problem with it

 

but told him that the speed limit from the school to the four-way intersection would have to be changed from 40 mph to 35 mph.  Police Chief Ben Doan and Trustee Cochran will meet with Scott Stokes on Thursday, October 23 to discuss changing the speed limit.

 

Motion made by Jake Rushing, seconded by Tim Cochran, to approve the time limitations of no crossing at the four-way intersection between the hours of 7-9 AM and 3-6 PM and to send the draft ordinance to the attorney for review.  Upon roll call vote: Fenton – Yes; Johnson -Yes; White – Yes; Cochran – Yes; J. Rushing - Yes.  Motion carried.

 

Trustee Paulette Johnson had received an estimate from First Choice Fencing for repairing and replacing fencing at the park.  Mr. Gardner of First Choice Fencing explained that the fencing at the park should be commercial and not residential.  Therefore, his estimate of $5,020 to repair and replace fencing in all three places was for commercial fencing.  Terrace Fencing's estimate of $3,485 was for residential fencing.

 

Motion made by Paulette Johnson, seconded by Jake Rushing, to hire First Choice Fencing to repair and replace fencing at the park for $5,020.  Upon roll call vote: Fenton – Yes; Johnson -Yes; White – Yes; Cochran – Yes; J. Rushing - Yes.  Motion carried.

 

Trustee Johnson reported that there are some lighting issues at the park.

 

The park Halloween party and hayride went well.  Trustee Johnson thanked everyone for their help.  She gave special thanks to Trustee Larry White for his help.  Thank you letters will be sent to Chris Lacy, Clifford Dietz and Dale Jones for the use of their wagons and to other community volunteers.

 

The park will be winterized by the first week of November.

 

Trustee White reported that there had been no meeting set up regarding the leachate from the landfill.  David Griffin has been talking with Doug Ticer and Gary Pearson from the landfill.  Mr. White said the problem has been going on too long and needs to be resolved.

 

The municipal parking lot needs to be sealed and painted.  David Griffin will get prices. Jana Fann and David Griffin will check into the option of using Motor Fuel Tax Funds for the project.

 

Trustee Lisa Fenton asked the Board members to review the draft of an ordinance for a vehicle tow administrative fee if a vehicle is being towed for a criminal offense.  She explained that other municipalities have established this ordinance.

 

Director of Public Works David Griffin reported that IDOT had backed out on providing traffic control for replacing the stop light at the four-way intersection.  The county or De Soto Police Department will provide the traffic control.

 

Mr. Griffin also reported that the average on the leachate went up instead of down in September; about 50 fire hydrants have been painted; they are still working on painting the curbs; and he is working on a schedule for replacing water meters.

 

Mr. Leroy Miles commented that the city workers are doing an awesome job.

 

Trustee White thanked Mr. Griffin for staying late at the park on Saturday night.

 

The next regular board meeting will be held on Monday, November 3 at 7 PM at the Village Hall. 

  

Motion made by Larry White, seconded by Jake Rushing, to adjourn at 8:45 PM.  Motion carried.

 

Respectfully submitted,

 

 

Paula J. Parks

Village Clerk

 *****************************************************************************************

STATE OF ILLINOIS)

COUNTY OF JACKSON)

VILLAGE OF DESOTO)

 

Minutes

Board of Trustees Regular Meeting

October 6, 2014

 

President John Evans called the first monthly meeting of the Village of De Soto Board of Trustees to order at 7:00 PM.  The village clerk was present to record the minutes.

 

Present:              John Evans                      Tim Cochran

                            Paulette Johnson            Larry White

                            Lisa Fenton

 

Absent:              Jake Rushing                   Tony Rushing

 

Motion made by Larry White, seconded by Paulette Johnson, to dispense with the reading of  the minutes and to approve the minutes of the September 15 and September 22 meetings.  Motion carried.

 

Motion made by Paulette Johnson, seconded by Tim Cochran, to approve the September expense report.  Motion carried.

 

Motion made by Paulette Johnson, seconded by Larry White, to pay the list of bills.  Upon roll call vote: Fenton – Yes; Johnson -Yes; White – Yes; Cochran – Yes.  Motion carried.

 

Harold Emling of Emling & Hoffman P.C. was present to explain and review the Village's annual audit report for the fiscal year beginning May 1, 2013 and ending April 30, 2014.

 

Mr. Emling passed a compliment from the auditor Yvonne that the Village keeps good books.

 

Mr. Emling explained that the audit finding in regard to internal controls is standard GASB language for small entities and municipalities. 

 

Scott Stokes of the Illinois Department of Transportation (IDOT) had sent information regarding a designated crossing for golf carts and side-by-sides when they want to cross to/from the east and west sides of town.  Based on information Mr. Stokes had, he felt the four-way intersection was the most feasible crossing since the speed limit is 30 miles per hour.  Jana Fann and Police Chief Ben Doan expressed the need for time restrictions because of the volume of the early morning and late afternoon traffic.

 

Chief Doan will contact Mr. Stokes to schedule a meeting with a couple of board members or to come to the next board meeting to confirm that it is legal to use the four-way intersection as a designated crossing.  Board members agreed that between the hours of 7-9 AM and 3-6 PM these vehicles would not be able to cross at the four-way intersection.

 

After the meeting with Mr. Stokes, Jana Fann will make necessary changes on the draft of the  proposed ordinance and send it to the attorney.

 

Larry White expressed concern about the noise that the side-by-sides would generate.  He recommended that Chief Doan call the Pinckneyville Police Department to see if they had experienced any problems.

 

Board members will review the current Building Code and Property Maintenance Code to see if they want to continue with amending and enforcing these codes.  The clerk will try to get the information out to the landlords for their input.  Discussion will continue at the next board meeting.

 

Motion made by Paulette Johnson, seconded by Larry White, to approve the financial audit for the fiscal year beginning May 1, 2013 and ending April 30, 2014.  Upon roll call vote: Fenton - Yes; Johnson - Yes; White - Yes; Cochran - Yes.  Motion carried.

 

Trustee Fenton recognized David Griffin for the curbs looking good.  Comments were also made about the good job on the fire hydrants.  Larry White said that he had received a compliment for the good job all the city workers were doing.

 

Trustee Paulette Johnson had obtained an estimate from Terrace Fence for repairing the fence by the pavilion and the playground and the one alongside the ball diamond and the house.  The estimate was $3,485.  One section of fence on the small diamond that runs from the road to the back of the ball diamond also needs repaired. 

 

Trustee Johnson will get estimates from other companies.

 

October 18 is the park Halloween party and hayride.  Trustee Johnson said she needs much help.  Volunteers will decorate Thursday, October 16 at 6 PM.

 

Larry White said the Village had received a letter from the Illinois Environmental Protection Agency (IEPA) with recommendations for the water system.  Mr. White pointed out that the Village needs to contact City of Carbondale about using their line in case of an emergency in which water is not available from Kinkaid.

 

Jana Fann reported that the Village has 251 rentals and 612 residences occupied by the owners.  Therefore, about 29% of the Village is rental property.

 

David Griffin reported that the numbers for the lift station that pumps the Landfill's leachate went up instead of down.  The average for the month of September was 437.  Mr. Griffin talks with Doug Ticer of the Landfill once or twice a week.  Trustee White said it was time to set up a meeting with Mr. Griffin, Tony Rushing, the Village's engineer and Doug Ticer and Gary Pearson of the Landfill to discuss the problem.

 

Mr. Griffin reported the following.

 

  • All four of the non-working hydrants are now working.  About 30 hydrants have been painted.
  • The curbs are half-way finished.
  • The stop light is ready for installation.  He will call IDOT tomorrow to schedule a time for traffic control so Carbondale Electric can install the light.
  • The trash problem at the city garage has turned around and is much better.

 

Trustee Larry White announced that everyone including the Village should recycle.  Trustee Fenton stated that recycle containers should be made available at the park.

 

The next regular board meeting will be held on Monday, October 20 at 7 PM at the Village Hall. 

 

Motion made by Larry White, seconded by Paulette Johnson, to adjourn at 8:30 PM.  Motion carried.

 

Respectfully submitted,

 

 

Paula J. Parks

Village Clerk

__________________________________________________________________________________________

 STATE OF ILLINOIS)

COUNTY OF JACKSON)

VILLAGE OF DESOTO)

 

Minutes

Board of Trustees Special Meeting

September 22, 2014

 

President Pro Temp Paulette Johnson called the special meeting of the De Soto Village Board of Trustees to order at 7:00 P.M.  The purpose of the meeting was to discuss the building code and property maintenance code.

 

Present:              Paulette Johnson            Lisa Fenton

                           Jake Rushing    

 

Absent:              John Evans                      Tony Rushing

                          Tim Cochran                   Larry White

 

As there was lack of a quorum, trustees present reviewed the codes to come up with recommendations at the next board meeting.

 

In regard to the property maintenance code, they had the following suggestions:

 

  • Every property must be inspected before another person moves in.
  • Hire a certified inspector as an independent contractor on an as-needed  basis for inspections.
  • Add an inspection fee to the code.

 

In regard to the building code, they had the following recommendations:

 

  • Update the code in reference to the most recent International Building Code.
  • Add penalties for violations.
  • Ask the attorney to clarify Section 6-1-2 of the building code.
  • Ask the attorney about hiring an independent certified inspector on an as-needed basis.

 

Jake Rushing suggested that the landlords be notified that this topic is being discussed.

 

There was no further discussion, so the meeting ended at 7 PM.  No action was taken.

 

Respectfully submitted,

 

 

Paula J. Parks

Village Clerk

 ___________________________________________________________________________________________

STATE OF ILLINOIS)

COUNTY OF JACKSON)

VILLAGE OF DESOTO)

 

Minutes

Board of Trustees Regular Meeting

September 15, 2014

 

President John Evans called the second monthly meeting of the Village of De Soto Board of Trustees to order at 7:00 PM.  The village clerk was present to record the minutes.

 

Present:                 John Evans                     Tim Cochran

                            Jake Rushing                   Tony Rushing

                            Paulette Johnson              Larry White

                            Lisa Fenton

 

Motion made by Tony Rushing, seconded by Jake Rushing, to dispense with the reading of  minutes and to approve them.  Motion carried.

 

Motion made by Jake Rushing, seconded by Tony Rushing, to approve the August Revenue report.  Motion carried.

 

Motion made by Larry White, seconded by Tim Cochran, to pay the list of bills.  Upon roll call vote: T. Rushing - Yes; Fenton – Yes; Johnson -Yes; White – Yes; Cochran – Yes;  J. Rushing - Yes.  Motion carried.

 

Jennifer Parkhill presented a letter from CWI – Republic Services, Inc. in regard to renewal of the contract with CWI for trash pick up and recycling.

 

Motion made by Paulette Johnson, seconded by Jake Rushing, to renew the contract with CWI – Republic Services, Inc. for five years for trash pickup and recycling.  Upon roll call vote: T. Rushing – Yes; Fenton – Yes; Johnson – Yes; White – Yes; Cochran – Yes; J. Rushing – Yes.  Motion carried.

 

Jana Fann reported that with Mediacom, the Village does not have a land line at the city garage.  Trustee White was concerned about relying on cell phone usage.  Mrs. Fann will check with Mediacom about getting a line at the park.

 

Motion made by Jake Rushing, seconded by Tim Cochran, to purchase a new phone system from Professional Communications Systems for $2,155.00.  Upon roll call vote:  T. Rushing – Yes; Fenton – Yes; Johnson – Yes; White – Yes; Cochran – Yes; J. Rushing – Yes.  Motion carried.

 

In regard to legalizing golf carts and side-by-sides on the streets, Police Chief Ben Doan explained that there would be a problem crossing Highway 51 to/from the east side of town.  These vehicles can cross the highway, but they cannot be driven any distance at all on the highway.  Chief Doan said that the Village would have to build a road on the railroad right-of-way to cross at W. Jackson Street.   Since the Village leases the railroad property, President Evans suggested researching with the railroad and the Illinois Department of Transportation (IDOT) to see what needs to be done. The other option would be to sell permits on both sides of town and use a trailer to get from one side of town to the other.

 

Discussion was tabled for further investigation.

 

Two more cameras have been added to monitor dumping at the city garage.  Signs with the regulations will be posted.  Director of Public Works David Griffin said the Village will see how effective these methods are in controlling the dumping.  Board members agreed that landlords should not dump their debris at the city garage when renters move out.  Village Clerk Paula Parks and Jana Fann will investigate amending the nuisance ordinance to cover illegal dumping at the city garage.

 

Discussion on the social media policy was tabled indefinitely because further laws are coming out.

 

Paulette Johnson reported that she purchased a new soda cooler for the park because the Village did not renew the  contract with Coca Cola.  Since there is no contract with Coca Cola, the Village can sell all brands of soda and purchase the best deal.  There is one Coca Cola cooler that will have only Coke products.

 

Trustee Johnson stated that Shawn Daniels, who scheduled ball games at the park when the fields were available, had not paid for the use of the field nor had he paid Frank Doan for preparing the fields.  She also said he had not turned in his keys.   Police Chief Ben Doan recommended sending a certified letter to Mr. Daniels requesting that he turn in the keys and  make payment within 10 days of the receipt of the letter and stating that he would no longer be allowed to use the fields.

 

City employees noticed a crack in the walking path and repaired it.  Trustee Johnson said she appreciated the initiative.

 

Motion made by Tim Cochran, seconded by Larry White, to approve the application from Fred Miller for a building permit to build an addition on his house at 403 Williamsburg Street.  Upon roll call vote: T. Rushing – Yes; Fenton – Yes; Johnson – Yes; White – Yes; Cochran – Yes; J. Rushing – Yes.  Motion carried.

 

Trustee Cochran commented that the park is not being taken care of.  He complained about the height of the grass on the fields.  He said he had received complaints about the condition of the park.

 

Trustee White noted that maintaining and changing the fire hydrants needs to be a priority.

 

Direct of Public Works David Griffin reported that two hydrants had been repaired.  He stated that Tom Boros had spent five or six hours at no charge to make a socket to be used for checking the hydrants.  Mr. Boros has donated about nine hours of community service.

 

Mr. Griffin said that he is checking on the other two non-working hydrants.

 

Motion made by Jake Rushing, seconded by Lisa Fenton, to approve the financial audit for the fiscal year beginning May 1, 2013 and ending April 30, 2014.

 

Village Clerk Paula Parks and Treasurer Dana had a few problems with the audit.  Mrs. Parks    has called the auditor to discuss the problems.  The auditor will be asked to attend the next board meeting to explain the financial statements and answer questions.

 

Motion made by Jake Rushing, seconded by Lisa Fenton, to rescind the previous motion.  Upon roll call vote: T. Rushing – Yes; Fenton – Yes; Johnson – Yes; White – Yes; Cochran – Yes; J. Rushing – Yes.  Motion carried.

 

David Griffin reported that Darren Snyder of Carbondale Electric had only received part of the stop light.  He will work on replacing the light when the rest of it comes in.

 

Mr. Griffin also reported that in August he had collected 12 samples from the lift station on Highway 51 that processes the Landfill's waste.  Five samples were under the 100 POD limit and 11 samples averaged 196.  Mr. Griffin visited Doug Ticer at the Landfill.  They will work together to get the problem resolved.  There have been no recent complaints about any odor.

Mr. Griffin said that the designated streets will be oiled and chipped on September 24.

 

The next regular board meeting will be held on Monday, October 6 at 7 PM at the Village Hall. 

 

Motion made by Jake Rushing, seconded by Tony Rushing, to adjourn at 8:40 PM.  Motion carried.

 

Respectfully submitted,

 

 

Paula J. Parks

Village Clerk

 

___________________________________________________________________________________________

STATE OF ILLINOIS)

COUNTY OF JACKSON)

VILLAGE OF DESOTO)

 

Minutes

Board of Trustees Regular Meeting

September 2, 2014

 

President John Evans called the first monthly meeting of the Village of De Soto Board of Trustees to order at 7:00 PM.  The village clerk was present to record the minutes.

 

Present:              John Evans                      Tim Cochran

                          Jake Rushing                   Tony Rushing

                          Paulette Johnson

 

Absent:              Larry White

 

Motion made by Jake Rushing, seconded by Tony Rushing, to dispense with the reading of  minutes and to approve them.  Motion carried.

 

Motion made by Tim Cochran, seconded by Jake Rushing, to approve the August Expense report.

Motion carried.

 

Motion made by Jake Rushing, seconded by Paulette Johnson, to pay the list of bills.  Upon roll call vote: T. Rushing  Yes; Johnson -Yes; Cochran – Yes;  J. Rushing - Yes.  Motion carried.

 

President John Evans appointed Lisa Fenton to fill the vacant trustee position.

 

Motion made by Tony Rushing, seconded by Paulette Johnson, to approve the appointment of Lisa Fenton as village trustee.

 

Village Clerk Paula Parks administered the Oath of Office to Lisa Fenton.

 

Mrs. Fenton took her seat at 7:08 PM.

 

President Evans assigned Trustee Fenton to be chair of the Public Safety Committee.

 

Board members discussed amending the building code ordinance.  Trustee Jake Rushing suggested hiring an independent contractor for building inspection.  Currently, the Village enforces the building permit in regard to set backs.  However, there are no penalties for noncompliance.   Trustee Johnson suggested establishing an ad hoc committee to research  options for enforcing the building code.  Board members felt a special meeting should be scheduled to  discuss the building code and property maintenance code and to determine modifications to the code to be sent to the attorney for final review.

 

Motion made by Tim Cochran, seconded by Jake Rushing, to hold a special meeting on September 22 at 6 PM to discuss the building code and property maintenance code.  Upon roll call vote: T. Rushing - Yes; Fenton – Yes; Johnson – Yes; Cochran – Yes; J. Rushing – Yes.  Motion carried.

 

David Griffin had inspected the site for relocating Leroy Miles' manufactured home.  According to the Mobile Home Code, Mr. Miles would need a variance to put the home in this location, because the manufactured home did not meet the age requirement.

 

Mr. Miles submitted a request for a variance to move the manufactured home to 204/206 S. Ash St. even though it did not meet the age requirement.

 

Mr. Miles explained that this was a win/win situation for the Village.  Two very old trailers will be moved out on S. Ash Street, and front street would look better.   Two lots on front street would possibly be available for business growth.  Mr. Miles has been checking into some businesses, for example, Subway.  His long-range plan is to demolish the garages and develop the lots for business.

 

Motion made by Jake Rushing, seconded by Tim Cochran, to allow the variance for Leroy Miles to move the manufactured home from S. Chestnut Street to 204/206 S. Ash Street.  Upon roll call vote: T. Rushing – Yes; Fenton – Yes; Johnson – Yes; Cochran – Yes; J. Rushing – Yes.  Motion carried.

 

Motion made by Jake Rushing, seconded by Tim Cochran, to table discussion on the social media policy until the next meeting for further investigation.  Motion carried.

 

Director of Public Works David Griffin has a plan for painting, lubricating, flushing and replacing fire hydrants.  He will check the hydrants that don't work to see if they can be repaired or need to be replaced.  Mr. Griffin said this will be an on-going project.

 

Andy Zieba suggested negotiating free phone and internet service with Mediacom the next time the franchise agreement is due for renewal.

 

Aglow had submitted a written request asking for permission to hold up signs on October 10 on the 100 block of Chestnut Street and at the parking lot.  The signs would read “Honk if you love Jesus.”  Board members agreed that it is public property, and they have every right to hold the signs up.

 

A meeting for the Jackson County Mitigation Plan will be held Thursday, September 4 at 2 PM at RTC.  John Evans and Jake Rushing will attend.

 

David Griffin said the samples for the landfill are better, but he wants even better results on a consistent basis.  He will call Doug Ticer of the landfill on Tuesday to see what needs to be done.  Trustee Tony Rushing asked Mr. Griffin to get readings on the meter at the landfill as well.

 

Trustee Johnson reported that the De Soto Little League is giving operation of the concession stands back to the Park. 

 

Mrs. Johnson also stated that everything at the park involving the school must go through Mr. Wilson first.

 

The small air conditioner in the big concession stand and the refrigerator in the small concession stand went out.  The school bought the part for the refrigerator, and Tim Cochran donated his labor.

 

The Park Halloween Party and Hayride will be held October 18.  Chris Lacy will donate his wagons for use.

 

Trustee Tim Cochran asked the board to check into legalizing operation of golf carts and side-by-sides on the streets.  Jana Fann will research ordinances from other municipalities.

 

Mr. Cochran also pointed out that curbs on the streets need to be painted.

 

David Griffin said the LED light for the four-way intersection should be delivered to Carbondale Electric this week.  As soon as Carbondale Electric receives the light, Mr. Griffin will contact IDOT for traffic control.

 

Trustee Johnson pointed out that there are lights out at the park that need to be reported.

 

The designated streets will be oiled and chipped on September 24.

 

Mr. Griffin will call SIU Physical Plant to see if they will give the Village fly ash instead of using cinders.  Buddy Fred would have to haul them for a fee.  However, the fly ash is free, and the cinders are very expensive.  Fly ash will keep the streets from being slick, but the cars get dirtier.

 

The course manuals for the Waterworks Operation (Basic) Course will be purchased for Danny Vancil and Mike Garrison.  They will study the manuals and take the test without attending the class. 

 

The next regular board meeting will be held on Monday, September 15 at 7 PM at the Village Hall. 

 

Motion made by Jake Rushing, seconded by Tony Rushing, to adjourn at 8:45 PM.  Motion carried.

 

Respectfully submitted,

 

 

Paula J. Parks

Village Clerk

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STATE OF ILLINOIS)

COUNTY OF JACKSON)

VILLAGE OF DE SOTO)

 

Minutes

Street Committee

September 2, 2014

 

The Street Committee met with representatives of CWI on September 2, 2014, to discuss renewal of the contract with CWI for city-wide trash pickup and recycling. Paulette Johnson called the meeting to order at 6:00 P.M.

 

Present:

 

Tim Cochran. Trustee

Paulette Johnson, Trustee

Jake Rushing, Trustee

David Griffin, Director of Public Works

Gary Pearson, CWI General Manager

Jennifer Parkhill, CWI Municipal Service Manager

                                                                                   

Paulette Johnson asked that CWI provide proof of insurance for the Village's files.  Ms. Parkhill said they would provide it.

 

Businesses are not included in the contract.

 

David Griffin stated that he would like to see a system implemented to keep people from dumping inappropriate items at the city garage.  He asked Mr. Pearson and Ms. Parkhill if they had any suggestions as to how to prevent this.

 

It was determined that there should be no dumping after hours.  Mr. Pearson suggested posting informational signs indicating acceptable and prohibited items.  Also, it should be posted that violators will prosecuted.

 

Mr. Griffin asked how often to call to get the roll offs picked up.  Mr. Pearson said to call as required.

 

Landlords are responsible for dumping their own debris and items when renters move out.  The items should not be dumped at the city garage.

 

Rates are increasing because of added costs including recycling.  CWI is proposing a five-year contract instead of a three-year contract.  The new rates would be:

 

Year 1                 $10.72 ($1.65 increase)

Year 2                 $11.15 (4% increase)

Year 3                 $11.60 (4% increase)

Year 4                 $12.06 (4% increase)

Year 5                 $12.54 (4% increase)

John Evans entered the meeting at 6:30 PM.

 

Committee members agreed CWI had been a good and fair vendor for trash pick up and recycling.

 

Jennifer Parkhill will have the contract prepared for the September 15 board meeting.

 

Since Ms. Parkhill is the municipal service manager, she is the contact person regarding the contract.

 

Tony Rushing entered the meeting at 6:40 PM.

 

In regard to recycling, Ms. Parkhill stated that CWI has good information and will help educate the people about recycling and promote it.  She will bring flyers to the September 15 board meeting.  The flyer will be included with the Village newsletter mailing.  CWI takes recycles #1 thru #7 except #6, which is Styrofoam.

 

Ms. Parkhill pointed out that CWI will help when a person is temporarily unable to get their tote to the street.  CWI has to be notified.

 

As there was no further discussion, the meeting adjourned at 6:55 P.M.

 

Respectfully submitted,

 

 Paula J. Parks

Village Clerk

 

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