STATE OF ILLINOIS)

COUNTY OF JACKSON)

VILLAGE OF DESOTO)

 

Minutes

Board of Trustees Special Meeting

March 31, 2014

 

President John Evans called the special meeting of the De Soto Village Board of Trustees to order at 7:00 P.M.  The purpose of the meeting was to conduct interviews for city worker(s) and possibly hire someone to fill the vacant position(s).

 

Present:              Paulette Johnson            Larry White

                          John Evans                    Dannie Mc Fadden

                          Tony Rushing

 

Absent:              Dana Dailey                    Jake Rushing                  

 

Motion made by Dannie Mc Fadden, seconded by Larry White, to go into executive session at 7:01 PM to conduct interviews for city worker; consider employment for the position; and discuss personnel, pursuant to 5 ILCS 120/2(c)(1).  Upon roll call vote:  T. Rushing – Yes; Johnson – Yes; White – Yes; Mc Fadden – Yes.  Motion carried.

 

Dana Dailey entered the meeting at 8:35 PM and took her seat in executive session.

 

Motion made by Larry White, seconded by Tony Rushing, to come out of executive session at 8:38 PM.  Upon roll call vote:  T. Rushing – Yes; Dailey – Yes; Johnson – Yes; White – Yes; Mc Fadden – Yes.  Motion carried.

 

Motion made by Paulette Johnson, seconded by Tony Rushing, to hire Danny Vancil as a city maintenance worker effective April 7 at $12 per hour with a $.50 per hour increase upon successful completion of water certification and a $.50 per hour increase upon successful completion of sewer certification with no raise on May 1, pending a negative drug test.   Upon roll call vote:  T. Rushing – Yes; Dailey – Yes; Johnson – Yes; White – Yes; Mc Fadden – Yes.  Motion carried.

 

Motion made by Paulette Johnson, seconded by Larry White, to hire Michael Garrison as a city maintenance worker when a vacancy occurs at $12 per hour with a $.50 per hour increase upon successful completion of water certification and a $.50 per hour increase upon successful completion of sewer certification with no raise on May 1, pending a negative drug test.  Upon roll call vote:  T. Rushing – Yes; Dailey – Yes; Johnson – Yes; White – Yes; Mc Fadden – Yes.  Motion carried.

 

Motion made by Paulette Johnson, seconded by Tony Rushing, to adjourn at 8:48 PM.  Motion carried.

 

Respectfully submitted,

 

 

Paula J. Parks

Village Clerk

 ----------------------------------------------------------------------------------------------------------------------

STATE OF ILLINOIS)

COUNTY OF JACKSON)

VILLAGE OF DESOTO)

 

Minutes

Board of Trustees Special Meeting

March 25, 2014

 

President John Evans called the special meeting of the De Soto Village Board of Trustees to order at 6:30 P.M.  The purpose of the meeting was to review applications for city worker and possibly hire someone to fill the vacant position.

 

Present:              Dana Dailey                    Paulette Johnson

                           John Evans                     Dannie Mc Fadden

Larry White         Jake Rushing

 

Absent:              Tony Rushing   

 

Motion made by Paulette Johnson, seconded by Dana Dailey, to go into executive session at 6:31 PM to review applications for city worker and consider employment for the position pursuant to 5 ILCS 120/2(c)(1).  Upon roll call vote:  Dailey – Yes; Johnson – Yes; White – Yes; Mc Fadden – Yes; J. Rushing – Yes.  Motion carried.

 

Motion made by Dana Dailey, seconded by Dannie Mc Fadden, to come out of executive session at 7:00 PM.  Upon roll call vote:  Dailey – Yes; Johnson – Yes; White – Yes; Mc Fadden – Yes; J. Rushing – Yes.  Motion carried.

 

Motion made by Paulette Johnson, seconded by Jake Rushing, to hold a special board meeting on March 31, 2014, part of which will be in closed session to conduct interviews, to possibly hire a city worker,   Upon roll call vote:  Dailey – Yes; Johnson – Yes; White – Yes; Mc Fadden – Yes; J. Rushing – Yes.  Motion carried.

 

Motion made by Jake Rushing, seconded by Dana Dailey, to adjourn at 7:04 PM.  Motion carried.

 

Respectfully submitted,

 

 

Paula J. Parks

Village Clerk

 -----------------------------------------------------------------------------------------------------------------------

STATE OF ILLINOIS)

COUNTY OF JACKSON)

VILLAGE OF DESOTO)

 

Minutes

Board of Trustees Regular Meeting

March 17, 2014

 

President Pro Temp Paulette Johnson called the second monthly meeting of the Village of De Soto Board of Trustees to order at 7:00 PM.  The village clerk was present to record the minutes.

 

Present:              Paulette Johnson            Dannie Mc Fadden

                           Larry White                   Dana Dailey

                           

Absent:              Jake Rushing                   Tony Rushing

                          John Evans                     

 

Motion made by Dannie Mc Fadden, seconded by Larry White, to dispense with the reading of  minutes and to approve them.  Motion carried.

 

Motion made by Dannie Mc Fadden, seconded by Dana Dailey, to amend the minutes of the March 6 Budget Meeting to include Dannie Mc Fadden as an attendee as his name was omitted and to approve the minutes as amended.  Motion carried.

 

Motion made by Dana Dailey, seconded by Dannie Mc Fadden, to approve the February revenue report.  Motion carried.

 

Motion made by Larry White, seconded by Dana Dailey, to pay the list of bills.  Upon roll call vote:  Dailey – Yes; Johnson – Yes;  White – Yes;  Mc Fadden – Yes.  Motion carried.

 

Sheila Snyder of AmSan informed the board that AmSan had been awarded a U S Communities Contract, and the Village was eligible to purchase janitorial and maintenance products at contract prices.  Maintenance products would include plumbing and electrical items.  Mrs. Snyder explained that the Village has access without signing a contract.  There are no shipping or delivery charges on the orders.  Online ordering is available.  Deliveries would be made on Mondays, Wednesdays and Fridays.  The Village would receive a monthly statement from AmSan for payment.  Mrs. Snyder said that Jana Fann could email her a list of what the Village currently uses, and she would prepare the price comparison for Mrs. Fann.

 

David Griffin reported that cinders from Baldwin Power would cost $50.00 per ton plus handling.

 

Trustee Larry White told me Mr. Griffin that the Landfill would pay for the samples for station on Highway 51.

 

Trustee Paulette Johnson reported that the skateboard equipment will be here on April 7.  John Johnson will help Village employees with the supervised installation of the equipment.

 

Motion made by Dannie Mc Fadden, seconded by Larry White, to approve a 24-month contract with Illinois Power Marketing Company (IPM) to purchase electricity from Homefield at a rate of $0.05064 for the term of the agreement.  Upon roll call vote:  Dailey – Yes; Johnson – Yes;  White – Yes;  Mc Fadden – Yes.  Motion carried.

 

Motion made by Larry White, seconded by Dannie Mc Fadden, to transfer $91,799.11 from the Sewer Operating Account, 012-251-1. to the Sewer Depreciation Account, 108457243, which adds to the $75,189 balance in the Depreciation Account.  Upon roll call vote:  Dailey – Yes; Johnson – Yes;  White – Yes;  Mc Fadden – Yes.  Motion carried.

 

 

Dannie Mc Fadden reported that Tom (Slick) Smith had asked the Village to fill a couple of holes in the drive on the east side of the school.

 

Motion made by Dana Dailey, seconded by Dannie Mc Fadden, to approve the budget for the fiscal year beginning May 1, 2014 through April 30, 2015.  Upon roll call vote:  Dailey – Yes; Johnson – Yes;  White – Yes;  Mc Fadden – Yes.  Motion carried.

 

The budget will be posted for 30 days.

 

Jana Fann reported that she and David Griffin had determined that five (5) panels need to be replaced on the fence at the municipal parking lot.  Mrs. Fann said that parts from the panels that are replaced can be used to repair the other panels.  Mrs. Fann had ordered the five (5) panels at a cost of $299.40.  Trustee Johnson stated that De Soto Daze would pay half of the cost.

 

Village Attorney Pat Hoke had sent the Village's information to Attorney Tim Daniels in response to Darrin Smith's complaint.  Attorney Hoke is waiting on Mr. Daniels' response.

 

Chief Ben Doan had investigated Ms. Crawford's complaint about her driveway being blocked by the neighbor.  The particular incident had been resolved immediately.  Chief Doan recommended not putting up no parking signs because the street is very narrow and it would set precedent.  Chief Doan felt that the problems could be resolved on a case-by-case basis.  He and the other police officers will keep an eye on the situation.

 

Motion made by Dana Dailey, seconded by Larry White, to go into executive session at 7:40 PM to discuss personnel pursuant to 5 ILCS 120/2(c)(1).  Upon roll call vote:  Dailey – Yes; Johnson – Yes;  White – Yes;  Mc Fadden – Yes.  Motion carried.

 

Tony Rushing entered the meeting at 8:40 PM and took his seat in executive session.

 

Motion made by Dana Dailey, seconded by Tony Rushing, to come out of executive session at 9:10 PM.  Upon roll call vote:  T. Rushing – Yes; Dailey – Yes; Johnson – Yes;  White – Yes;  Mc Fadden – Yes.  Motion carried.

 

Motion made by Larry White, seconded by Tony Rushing, to continue employing David Griffin as Interim Director of Public Works at his temporary salary until May 1, 2014 at which time Mr. Griffin would be hired permanently as Interim Director of Public Works at $19.00 per hour with a $.50 per hour raise in six months after evaluation and another $.50 per hour in another six months after evaluation.  Upon roll call vote:  T. Rushing – Yes; Dailey – Yes; Johnson – Yes;  White – Yes;  Mc Fadden – Yes.  Motion carried.

 

After the one-year probationary period, Mr. Griffin would be eligible for any raise that was awarded to all employees.

 

Motion made by Larry White, seconded by Tony Rushing, to advertise for a city laborer on Friday, March 21 with a deadline of March 28 for application.  Motion carried.

 

The next regular board meeting will be held on Monday, April 7 at 7 PM.

 

Motion made by Dannie Mc Fadden, seconded by Tony Rushing, to adjourn at 9:15 PM.  Motion carried.

 

Respectfully submitted,

 

 

Paula J. Parks

Village Clerk

----------------------------------------------------------------------------------------------------------------------- 

 

STATE OF ILLINOIS)

COUNTY OF JACKSON)

VILLAGE OF DESOTO)

 

Minutes

Board of Trustees Regular Meeting

March 3, 2014

 

President Pro Temp Paulette Johnson called the first monthly meeting of the Village of De Soto Board of Trustees to order at 7:15 PM.  The village clerk was present to record the minutes.

 

Present:              Paulette Johnson            Dannie Mc Fadden

                          Larry White                   Jake Rushing

                           

Absent:              Dana Dailey                    Tony Rushing

                         John Evans                     

 

Motion made by Jake Rushing, seconded by Dannie Mc Fadden, to dispense with the reading of the February 18 and February 24 minutes and to approve them.  Motion carried.

 

Motion made by Dannie Mc Fadden, seconded by Jake Rushing, to approve the February expense report.  Motion carried.

 

Motion made by Larry White, seconded by Jake Rushing, to pay the list of bills.  Upon roll call vote:  Johnson – Yes;  White – Yes;  Mc Fadden – Yes;  J. Rushing – Yes.  Motion carried.

 

Laura Crawford was present to express her concern that she cannot get out of her driveway because her neighbor's visitors block her access.  Ms. Crawford lives at 303 S. Bridgewood Drive, which is a dead end street.  Her neighbor lives at 304 S. Bridgewood Drive.  The street is narrow and only one lane.  This problem has been ongoing for some time.  Police Chief Doan had investigated Ms. Crawford's complaint and explained that the neighbor was currently out of town and there were no vehicles blocking Ms. Crawford's access at this time.  Board members agreed that the problem needs to be resolved.  They authorized Chief Doan and Interim Public Works Director David Griffin to check on the easements and see if no parking on the street could be established.  If the no parking is feasible, the Ordinance 24-6-4, Schedule E, would have to be amended to establish the no parking zone on this street.

 

Ms. Crawford also complained that her neighbor was shooting in the city limits.  Chief Doan told her to call the police when the shooting was occurring.

 

Ms. Crawford thanked the board for considering her complaint and working with her.

 

Trustee Johnson reported that the contract for the park caretaker is pending until confirmation is received from the caretaker's doctor that she is able to perform the duties required for the job.

 

Village Clerk Paula Parks reported the information gathered from the meeting with Luke Phelps of HC Health Care Solutions in regard to self-funding a portion of the employees' healthcare costs.  Mr. Phelps works with Employers Committed to Controlling Health Insurance Costs (ECCHIC).  Ms. Parks explained that the Village would provide stop loss insurance coverage for each employee with a $6,000 deductible to cover major medical claims.  The employees would have the same benefits they now have. The savings from the premiums currently paid by the Village would be used to fund the costs not covered by the employee and the insurance company.  The theory behind the stop loss/self funding plan is that the Village would be paying for actual

 

 

 

healthcare costs and not continually rising insurance premiums.  The fee to ECCHIC for administering the employees' claims would be $5 per employee per month.  Mr. Phelps'

 

preliminary calculations indicated the program would be beneficial.  However, more complete information is needed. The next step in determining if this option is beneficial for the Village is asking the employees to complete applications and submit them to Mr. Phelps.  He would then be able to make an actual cost analysis.  Board members authorized Jana Fann to proceed with getting the applications from the employees.  When Mr. Phelps has completed his analysis, he will come to a board meeting to explain the process to the board members.  The Village is under no obligation to join the program.

 

The Village had received a copy of a letter Attorney Pat Hoke had received from Darrin Smith's attorney.  The letter was in regard to the sewer tap/line issue with Mr. Smith's rental property on 307 S. Hickory Street and stated that Mr. Smith hoped to work out an equitable solution.  Jana Fann had submitted the paperwork regarding the issue to Attorney Hoke and was waiting for a response.      

 

Motion made by Dannie Mc Fadden, seconded by Larry White, to adopt Resolution 2014-1 appropriating $3,000 in Motor Fuel Tax funds for the purpose of maintaining streets and highways under the applicable provisions of the Illinois Highway Code from January 1, 2014 to December 31, 2014.  Upon roll call vote: Johnson – Yes; White – Yes; Mc Fadden – Yes; J. Rushing – Yes.  Motion carried.

 

The funds will be used to remove and replace 388 square feet PCC sidewalk.  The remaining $888.88 cost for the project will be paid with non-MFT funds.

 

Motion made by Larry White, seconded by Dannie Mc Fadden, to allow the Jackson County Board to use the Village Hall as a polling place for the Primary Election to be held on March 18, 2014 and for the General Election to be held November 4, 2014 and to waive the $30 fee for each date.  Upon roll call vote: Johnson – Yes; White – Yes; Mc Fadden – Yes; J. Rushing – Yes.

 

Trustee Johnson reported that Tom Boros would have to wait until the weather breaks to work on the gates for the city park.

 

A De Soto Daze Committee meeting is scheduled for March 25 at 7 PM at the Village Hall.

 

The dates for applying for a 2015 grant through the Abandoned Residential Property Municipality Relief Fund is unknown.  Jana Fann gave the agency the Village's contact information.

 

Dannie Mc Fadden had spoken with Rick Shaw of Frontier Communications about when Frontier would repair the damage caused to properties when they buried cable on East Douglas Street.  Mr. Shaw told Mr. Mc Fadden that Frontier would repair the property damage at Frontier's convenience.

 

Chief Ben Doan had contacted IDOT about the sign recognizing the De Soto Grade School Girls softball team for their state championship.  At IDOT's instruction, Chief Doan had requested a letter from Principal Wilson indicating the wording for the sign.  As soon as the letter is received, IDOT will install the sign at no charge.

 

Applications for Director of Public Works will be reviewed at the next board meeting.

 

The next regular board meeting will be held on Monday, March 17 at 7 PM.

 

Motion made by Dannie Mc Fadden, seconded by Jake Rushing, to adjourn at 7:55 PM.  Motion carried.

 

Respectfully submitted,

 

 

Paula J. Parks

Village Clerk

 

STATE OF ILLINOIS)

COUNTY OF JACKSON)

VILLAGE OF DESOTO)

 

Minutes

Board of Trustees Special Meeting

February 24, 2014

 

President John Evans called the special meeting of the De Soto Village Board of Trustees to order at 7:00 P.M.  The village clerk was present to record the minutes.  The meeting was held due to lack of a quorum at the regularly scheduled second monthly meeting on February 18, 2014. The purpose of the meeting was to conduct regular business and pay the list of bills.

 

Present:              Dana Dailey                    Jake Rushing

                          John Evans                      Dannie Mc Fadden

                          Paulette Johnson             Tony Rushing

 

Absent:              Larry White

 

Motion made by Paulette Johnson, seconded by Dannie Mc Fadden, to dispense with the reading of the February 3, 2014 minutes and to approve them.  Motion carried.

 

Motion made by Jake Rushing, seconded by Tony Rushing, to approve the January revenue report.  Motion carried.

 

Motion made by Tony Rushing, seconded by Dana Dailey, to pay the list of bills.  Upon roll call vote:  T. Rushing – Yes; Dailey – Yes; Johnson – Yes;  Mc Fadden – Yes;  J. Rushing – Yes.  Motion carried.

 

Paulette Johnson announced that a De Soto Daze Committee Meeting was scheduled for February 25 at 7 PM at the Village Hall.

 

Trustee Johnson noted that due to the bad weather, David Griffin and Phil Bullar had been able to get some things done for the park.

 

President Evans noted that the Village should make a list of tasks to request assistance from the Boot Camp.

 

A meeting to plan the budget for the fiscal year May 1, 2014 through April 30, 2015 was set for March 6 at 7 PM.

 

The next regular board meeting will be held Monday, March 3 at 7 PM at the Village Hall.

 

Motion made by Jake Rushing, seconded by Tony Rushing, to adjourn at 7:16 PM.  Motion carried.

 

Respectfully submitted,

 

 

Paula J. Parks

Village Clerk

 -----------------------------------------------------------------------------------------------------------------------

STATE OF ILLINOIS)

COUNTY OF JACKSON)

VILLAGE OF DESOTO)

 

Minutes

Board of Trustees Regular Meeting

February 18, 2014

 

The De Soto Village Board of Trustees met for the second monthly meeting at 7:00 P.M.  The village clerk was present to record the minutes and called the meeting to order in the absence of the president and president pro tem.

 

Present:              Dannie Mc Fadden        Larry White

                          Tony Rushing

 

Absent:              Dana Dailey                    Paulette Johnson

                         John Evans                      Jake Rushing

 

Members present declared there was no legal meeting due lack of a quorum.

 

A special meeting to conduct regular business and pay the list of bills was scheduled for February 24 at 7 PM.

 

The meeting adjourned at 7:06 PM.

 

Respectfully submitted,

 

 

Paula J. Parks

Village Clerk

 -----------------------------------------------------------------------------------------------------------------------

STATE OF ILLINOIS)

COUNTY OF JACKSON)

VILLAGE OF DESOTO)

 

Minutes

Board of Trustees Regular Meeting

February 3, 2014

 

President John Evans called the first monthly meeting of the De Soto Village Board of Trustees to order at 7:00 P.M.  The village clerk was present to record the minutes.

 

Present:              Dana Dailey                    Jake Rushing

                          John Evans                      Dannie Mc Fadden

                          Larry White                     Paulette Johnson

                          Tony Rushing

 

Motion made by Paulette Johnson, seconded by Jake Rushing, to dispense with the reading of the minutes and to approve them.  Motion carried.

 

Motion made by Dana Dailey, seconded by Dannie Mc Fadden, to approve the January expense report.  Motion carried.

 

Motion made by Dana Dailey, seconded by Dannie Mc Fadden, to add a $125 payment to Southern Illinois Criminal Justice Summit to the list of bills, Line Item 151-428 , and to pay the list of bills as amended.  Upon roll call vote:  T. Rushing – Yes; Dailey – Yes; Johnson – Yes;  White – Yes;  Mc Fadden – Yes;  J. Rushing – Yes.  Motion carried.

 

Motion made by Larry White, seconded by Jake Rushing, to allow the American Red Cross to collect donations at the four-way intersection on Saturday, June 14, pending proof of insurance.  Motion carried.

 

David Griffin had contacted Mr. Rogers at EPA in regard to the permits to drain the large cell of the lagoon and repair the leaks.  Mr. Rogers will let Mr. Griffin know what needs to be done.  Larry White stated that Village Engineer Harold Sheffer told him he had talked with EPA.  Mr. Sheffer had said that he would bring the permit to the village employees and show them what to do.  Mr. Griffin will contact Mr. Sheffer and Mr. Rogers.  Mr. White had also talked with Brett Grasher of Absolute Plumbing about helping with the problem.

 

Dana Dailey reported that Officer McLaughlin was now in training at the police academy.

 

Paulette Johnson commented that the replacement panel for the fence at the municipal parking lot looks good.  The panels cost approximately $60 each.  David Griffin will determine how many panels need to be replaced.

 

Trustee Johnson stated that $13,629.02 is needed to finish the skate park.  She explained that there is $8,913 remaining in grant funds and that there are enough funds in the Park Fund to cover the balance of $4,716.02.

 

Motion made by Paulette Johnson, seconded by Larry White, to use the remaining grant funds and funds from the Park Fund, Improvements, Line Item 152-492, to finish the skate park project.  Upon roll call vote:  T. Rushing – Yes; Dailey – Yes; Johnson – Yes; White – Yes; Mc Fadden – Yes; J. Rushing – Yes.  Motion carried.

 

De Soto Daze had received a letter from De Soto Grade School Principal Wilson thanking them for the donations to help with the homecoming raffle.  The proceeds of the raffle benefited the DGS girls and boys athletic programs.

 

Larry White congratulated the De Soto Grade School girls' basketball team on winning second place at the state championship contest.

 

Jana Fann had identified eight tenants that had lived at 307 S. Hickory Street, the property that was erroneously being charged sewer costs.  The cost to refund these tenants would be $2,818.50.

 

Motion made by Jake Rushing, seconded by Larry White, to make a good faith effort to contact the tenants of 307 S. Hickory Street and to refund to them the appropriate sewer amounts.  Upon roll call vote:  T. Rushing – Yes; Dailey – Yes; Johnson – Yes; White – Yes; Mc Fadden – Yes; J. Rushing – Yes.  Motion carried.

 

Jake Rushing reported that Judy Mendoza had asked him about getting a sign on the highway recognizing the DGS girls softball team for winning first place at state.  Police Chief Ben Doan will contact IDOT about getting the sign.

 

Jana Fann reported that the deadline had passed to apply for a grant with the Abandoned Residential Property Municipality Relief Fund.   Mrs. Fann will find out when applications will be taken for 2015.

 

Motion made by Tony Rushing, seconded by Dannie Mc Fadden, to declare the property at 215 N. Walnut street unfit for habitation and to post it for condemnation.  Motion carried.

 

Treasurer Dana Smith reported that the 2014 IMRF rate will be 12.67%.  This rate represents a

.28% increase from 2013.

 

Village Clerk Paula Parks and Office Manager Jana Fann had attended a workshop on controlling health insurance costs hosted by Employers Committed to Control Health Insurance Costs (ECCHIC).  This type of management involves self-funding benefit costs.  Board members gave Mrs. Parks and Mrs. Fann permission to investigate further and set up an evaluation by ECCHIC.

 

The next regular board meeting will be held Tuesday, February 18 at 7 PM at the Village Hall.  The meeting is on Tuesday because of President's Day.

 

Motion made by Dannie Mc Fadden, seconded by Jake Rushing, to adjourn at 7:56 PM.  Motion carried.

 

Respectfully submitted,

 

 

Paula J. Parks

Village Clerk

 

__________________________________________________________________________________________

 

STATE OF ILLINOIS)

COUNTY OF JACKSON)

VILLAGE OF DESOTO)

 

Minutes

Board of Trustees Regular Meeting

January 21, 2014

 

President John Evans called the second monthly meeting of the De Soto Village Board of Trustees to order at 7:00 P.M.  The village clerk was present to record the minutes.

 

Present:              Dana Dailey                    Jake Rushing

                          John Evans                      Dannie Mc Fadden

                          Larry White                    

 

Motion made by Dana Dailey, seconded by Dannie Mc Fadden, to dispense with the reading of the minutes and to approve them.  Motion carried.

 

Motion made by Jake Rushing, seconded by Larry White, to approve the December revenue report.  Motion carried.

 

Motion made by Dana Dailey, seconded by Jake Rushing, to pay the list of bills.  Upon roll call vote:  Dailey, White, Mc Fadden, J. Rushing – Yes.  Motion carried.

 

Rachel Lipe Tanner and Andrew Zieba were present in regard to filling the vacant trustee position.  Several community members were present in support of Mr. Zieba.

 

Tony Rushing was present to express his interest in the trustee vacancy.  Mr. Rushing stated that he has been active in the community for many years, and he wants to make an effective contribution as a board member.  Mr. Rushing also explained that he has water and sewer experience with the City of Carbondale.

 

President John Evans appointed Tony Rushing to fill the vacant trustee position.

 

Motion made by Dana Dailey, seconded by Dannie Mc Fadden, to approve the appointment of Tony Rushing as village trustee.  Upon roll call vote:  Dailey – Yes; White – Yes; Mc Fadden – Yes; Jake Rushing – Abstain.  Motion carried.

 

Village Clerk Paula Parks administered the oath of office to Mr. Tony Rushing.  Mr. Rushing took his seat at 7:10 PM.

 

Mr. Rushing was assigned to be head of the Sewer Committee.

 

Motion made Dana Dailey, seconded by Dannie Mc Fadden, to hire Tom Boros to build and install a set of gates for the city park for $1,500 - $2,000, to be paid from Improvements to Park, Line Item 152-492.  Upon roll call vote: T. Rushing – Yes; Dailey – Yes; White – Yes; Mc Fadden – Yes; J. Rushing – Yes.  Motion carried.

 

President Evans had received a call from Chris Lacy asking if he was entitled to pay for the three weeks vacation he was eligible to use in 2014.  Board members reviewed the employee code for direction with the decision.

 

Motion made by Larry White, seconded by Jake Rushing, to pay Chris Lacy the three weeks vacation for which he was eligible.  Upon roll call vote:  T. Rushing – Yes; White – Yes; Mc Fadden – Yes; J. Rushing – Yes; Dailey – No.  Motion carried.

 

The village clerk had not researched the Open Meetings Act in regard to electronic attendance at meetings.  Discussion was tabled until the next meeting.

 

Dana Dailey reported that the property at 306 S. Hickory had been purchased by Ronald Leonard.  Therefore, Mr. Leonard will be responsible for cleaning it up.

 

Chief Ben Doan and Trustee Dailey are going back to the De Soto Township Board on February 10 to try to get a decision about expanding the De Soto Police Department's territory to include the township.  They had to get more information for the township board.

 

E & D Concrete is supposed to start on the sidewalk installation in about two weeks if the weather permits.

 

Larry White reported that the big cell at the lagoon has at least two leaks.  It appears that the leaks are out in the water so the whole cell will have to be drained.  This process will require EPA permits.  As the trustee over the Sewer Committee, Tony Rushing will follow up on the matter.

 

Darrin Smith had called Mr. White about his rental property on S. Hickory Street.  The tenants in the house have been paying for sewer, but Mr. Smith had discovered the property is on a septic system.  Since tenants have been paying for sewer, Mr. Smith wants the Village to install the sewer line from the manhole to the property line, which is the property owner's responsibility.  Mr. White told Smith that the Village would not run the line.  Mr. White feels that the tenants paid the cost and not Mr. Smith.  Trustee White recommended contacting past tenants and refunding them.  As time permits, Jana Fann will try to determine the tenants and what they paid.

 

Trustee White reported that meter reader Chris Ruph was having problems reading a meter on Amber Lane.  Chief Ben Doan will take care of the problem.  In addition, David Griffin will get Mr. Ruph a meter pump to pump water out of the meters so he won't have to estimate the readings.

 

Mr. White reported that two separate residences are on the same water meter at 1217 Landfill Road.  The Village will investigate and if necessary, will notify Mr. Randall Patton that he will have to purchase a water tap.

 

The Village had received a complaint from the lady that pays the water bill for the Jackson County Housing Authority.  She had paid the bill on the 17th so the account was charged a late fee.  This lady said that she had been told that customers had until the 17th at 10 AM to pay a bill before a late fee was charged.  Given the fact that this information was incorrect, that the water bill states the due date as the 15th and that the ordinance states the due date as the 15th, board members agreed that the account late fee would stand.

 

Trustee White thanked David Griffin for stepping up and taking charge in Chris Lacy's absence.  Board members also expressed appreciation.

 

President John Evans read a letter from the village attorney stating that the fee increased from $165 to $180 per hour effective January 1, 2014.

 

Dannie Mc Fadden reported that the heater had been installed at the city shop.  It is working very well.

 

Mr. Mc Fadden commended David Griffin and Phil Bullar for cleaning the shop and getting things organized.

 

Motion made by Larry White, seconded by Jake Rushing, to go into executive session at 8:00 PM pursuant to 5 ILCS 120/2(c)(1) to discuss personnel.  Upon roll call vote: T. Rushing – Yes; Dailey – Yes; White – Yes: Mc Fadden – Yes; J. Rushing – Yes.  Motion carried.

 

Motion made by Jake Rushing, seconded by Dannie Mc Fadden, to come out of executive session at 8:36 PM.  Upon roll call vote: T. Rushing – Yes; Dailey – Yes; White – Yes: Mc Fadden – Yes; J. Rushing – Yes.  Motion carried.

 

Motion made by Larry White, seconded by Tony Rushing, to temporarily assign David Griffin as Director of Public Works at $21.28 per hour.  Upon roll call vote: T. Rushing – Yes; Dailey – Yes; White – Yes: Mc Fadden – Yes; J. Rushing – Yes.  Motion carried.

 

Motion made by Larry White, seconded by Dannie Mc Fadden, to re-advertise the director of public works position for two weeks  in the Southern Illinoisan and at other locations.  Motion carried.

 

Paulette Johnson entered the meeting at 8:41 PM and took her seat.

 

The next regular board meeting will be held Monday, February 3 at 7 PM at the Village Hall.

 

Motion made by Larry White, seconded by Dannie Mc Fadden, to adjourn at 8:43 PM.  Motion carried.

 

Respectfully submitted,

 

 

Paula J. Parks

Village Clerk

 -------------------------------------------------------------------------------------------------------------------------

STATE OF ILLINOIS)

COUNTY OF JACKSON)

VILLAGE OF DESOTO)

 

Minutes

Board of Trustees Regular Meeting

January 6, 2014

 

President John Evans called the first monthly meeting of the De Soto Village Board of Trustees to order at 7:00 P.M.

 

Present:              Dana Dailey                    Paulette Johnson

                          John Evans                      Dannie Mc Fadden

                          Larry White                     Jake Rushing

 

Motion made by Paulette Johnson, seconded by Dannie Mc Fadden to dispense with the reading of the minutes and to approve them.  Motion carried.

 

Motion made by Jake Rushing, seconded by Larry White, to approve the December expense report.  Motion carried.

 

Motion made by Paulette Johnson, seconded by Dannie Mc Fadden, to pay the list of bills.  Upon roll call vote:  Dailey, Johnson, White, Mc Fadden, Rushing – Yes.  Motion carried.

 

Rachel Lipe Tanner and Andrew Zieba were present to express their interest in the vacant trustee position.

 

Mrs. Tanner stated that she is interested in the position because she has children in the school and wants to be involved in the community.

 

Mr. Zieba stated that he was interested in the position because he is active in the community and has good experience he could bring to the position, such as familiarity with easements.  Mr. Zieba said he has no axe to grind nor any agenda.

 

Motion made by Larry White, seconded by Jake Rushing, to declare a vacancy for a trustee position due to the death of Trustee Leon Byrnes.  Motion carried.

 

President Evans explained that since Mr. Byrnes was a Democrat,  the individual appointed to fill the vacancy must be a Democratic or Independent.

 

Motion made by Dana Dailey, seconded by Dannie Mc Fadden, to table the discussion about electronic attendance at board meetings until Village Clerk Paula Parks can get further information.

 

Since the phone system is currently operating, board members agreed to wait until the next fiscal year and maybe budget the expense in the next year's budget.

 

Motion made by Paulette Johnson, seconded by Jake Rushing, to allow the Masonic Lodge to use the four-way intersection on Saturday, May 10 with at rain date of Saturday, May 17.  Motion carried.

 

Motion made by Dannie Mc Fadden, seconded by Jake Rushing, to allow the Lions Club to use the four-way interestion on Saturday, May 2 with a rain date of May 9 and on Saturday, October 3 with t rain date of October 10.  Motion carried.

 

Jana Fann has not checked with another attorney in regard to abandoned property because the Village needs funds available to cover the cost of pursuing condemning of these properties.

 

The Village had just received information about the possibility to apply for a grant with the state of Illinois through the Abandoned Residential Property Municipality Relief Fund.  Mrs. Fann will look information up about applying for the grant, and Trustee Johnson will pursue the application.

 

Dannie Mc Fadden suggested budgeting for this kind of expenses next year.

 

President Evans suggested that the Village form a special committee to investigate zoning.  Anddrew Zieba gave the name of the City Clerk of Dowell as a person to contact.  Dowell recently implemented zoning.

 

Larry White Left the meeting at 7:30 PM.

 

The new fence panel at the municipal parking lot had not been replaced. Phil Bullar said that he would try to see if the new panel fits, and he will work on the broken sections.  He will also pick up the bad pieces.

 

Treasurer Dana Smith reported that the unemployment rate for 2014 would be 2.06%.  This is a decreased rate because the Village had no unemployment claims in 2013.

 

The newspaper ad for the Director of Public Works ends January 15.

 

Paulette Johnson had spoken with Senator Luechtefeld in regard to unspent grant funds. Senator Luechtefeld was concerned that the grant funds that had not been spent would go back to the state.  Trustee Johnson explained that she could not report expenditures until after the fact and that the funds are committed and will be spent on time.

 

Board members will discuss the use of vacation and sick time at the next meeting.

 

Chief Ben Doan and Trustee Dana Dailey will attend the De Soto Township Board meeting on January 13 to request extending the De Soto Police Department's jurisdiction to include the township.

 

Trustee Johnson repported that she had received approval for a revision on the $85,000 grant. Mrs. Johnson had $4,000 of the grant funds left that she would like to use for another piece for the skate park.  She also has to follow up about the sidewalk installation for which grant funds have been committed.

 

Trustee Johnson stated that Tom Boros would build new gates for the park for $1,500.

 

Mrs. Johnson noted that the city employees needed to check the park house to make sure everying is okay.

 

Motion made by Paulette Johnson, seconded by Dana Dailey, to go into executive session at 7:50 PM to discuss filling the vacant trustee position pursuant to 5 ILCS 120/2(c)(3).  Upon roll call vote: Dailey, Johnson, Mc Fadden, Rushing – Yes.  Motion carried.

 

Motion made by Dana Dailey, seconded by Dannie Mc Fadden, to come out of executive session at 8:10 PM.  Upon roll call vote: Dailey, Johnson, Mc Fadden, Rushing – Yes.  Motion carried.

 

President John Evans appointed David Griffin to be the person in charge becaue he has the certifications required for tests and reports.  Mr. Evans and Mr. Mc Fadden will explain to Mr. Griffin that the assignment is temporary until a Director of Public Works is hired.

 

The next regular board meeting will be held Tuesday, January 21 at 7 PM at the Village Hall.  The meeting in on Tuesday due to the Martin Luther King holiday.

 

Motion made by Paulette Johnson, seconded by Jake Rushing, to adjourn at 8:15 p.m.  Motion carried.

 

Respectfully submitted,

 

 

Paula J. Parks

Village Clerk

 -----------------------------------------------------------------------------------------------------------------------

STATE OF ILLINOIS)

COUNTY OF JACKSON)

VILLAGE OF DESOTO)

 

Minutes

Board of Trustees Special Meeting

January 13, 2014

 

President John Evans called the special meeting of the De Soto Village Board of Trustees to order at 6:00 P.M.  The purpose of the meeting was to hire someone to fill the vacant police officer position.

 

Present:              Dana Dailey                    Paulette Johnson

                          John Evans                      Dannie Mc Fadden

                          Larry White                    Jake Rushing                  

 

Nicholas McLaughlin and Daniel Barker had interviewed on January 6, 2014.  Board members discussed the attributes of both candidates.  Mr. Barker interviewed well, but Mr. McLaughlin was already trained.

 

Motion made by Dana Dailey, seconded by Larry White, to hire Nicholas McLaughlin at $12 per hour plus benefits effective January 14 or the day he is able to start after giving notice to his employer.  Upon roll call vote: Dailey, Johnson, White, Mc Fadden, Rushing – Yes.  Motion carried.

 

Motion made by Dannie Mc Fadden, seconded by Jake Rushing, to adjourn at 6:11 PM.  Motion carried.

 

Respectfully submitted,

 

 

Paula J. Parks

Village Clerk

 

-------------------------------------------------------------------------------------------------------------------------

 

Unapproved

STATE OF ILLINOIS)

COUNTY OF JACKSON)

VILLAGE OF DESOTO)

 

Minutes

Board of Trustees Regular Meeting

December 16, 2013

 

President John Evans called the second monthly meeting of the De Soto Village Board of Trustees to order at 7:00 P.M.

 

Present:              Dana Dailey                    Paulette Johnson

                          John Evans                      Dannie Mc Fadden

                          Larry White

 

Absent:              Leon Byrnes                    Jake Rushing

 

Motion made by Dana Dailey, seconded by Paulette Johnson, to dispense with the reading of the minutes and to approve them.  Motion carried.

 

Motion made by Paulette Johnson, seconded by Dannie Mc Fadden, to approve the November revenue report.  Motion carried.

 

Motion made by Dannie Mc Fadden, seconded by Dana Dailey, to pay the list of bills.  Upon roll call vote:  Dailey, Johnson, White, Mc Fadden – Yes.  Motion carried.

 

Mayor Evans had heard from Senator Luechtefeld that the Village had $26,000 in grant funds unspent.  The Village has until May 1 to spend the remaining funds.  Trustee Johnson will contact Senator Luechtefeld to clarify.

 

Mayor Evans thanked everyone for their participation in decorating the parking lot and gazebo and Milk and Cookies with Santa.  Mr. Evans found Milk and Cookies with Santa to be a heart-warming event for the children.

 

Mr. Evans sadly announced the loss of Board Member Leon Byrnes and asked for a moment of silence in his honor.  Mr. Byrnes passed away on November 22, 2013.

 

The Board will be preparing to fill the vacancy.

 

Dannie Mc Fadden had quotes from Professional Communication Systems and CTS for a new phone system for the Village Hall.  The current systems has been having problems, but the man that had installed the current phone system came and fixed the problem.  The quotes were:

 

Professional Communication Systems   $2,155.00 without voice mail

CTS                                                    $3,216.00 without voice mail

 

Since the phone system is currently operating, discussion of the topic was tabled until the next board meeting for further research.

 

Dannie Mc Fadden has quotes from Jacobs Heating & Air Conditioning and Voss Heating & Air Conditioning for a heater for the city garage.  The quotes were:

 

Jacobs Heating & Air Conditioning      $2,964.00 for 150,000 BTU’s

Voss Heating & Air conditioning           $3,200.00 for 250,000 BTU’s

 

Mr. Mc Fadden will contact Voss to find out why he quoted on 250,000 BTU’s.

 

Motion made by Dannie Mc Fadden, seconded by Larry White, to purchase the heater from Voss Heating & Air Conditioning with the cost to be split equally between the Water, Sewer and Streets operating funds.  Upon roll call vote: Dailey, Johnson, White, Mc Fadden – Yes.  Motion carried.

 

Dana Dailey reported that testing for the police officer was postponed until December 21 because of the winter storm.

 

Interviews will be conducted early in January.  The person hired will start the police academy on January 24.

 

Dana Dailey and Police Chief Ben Doan will attend the next De Soto Township Board meeting to ask about extending the police department’s boundaries for patrol.  Calls will increase, but the number of calls and area covered by the De Soto police will be better for grant applications.  Chief Doan pointed out that the County already uses the De Soto police when they don’t have deputies to cover the call.

 

Paulette Johnson commented that the fence panel has not been replaced to see if it will work.

 

Larry White noted that the city employees were waiting until the end of the year to take vacation.  Mr. White feels this creates a shortage of persons working.  The employee code regarding the use of sick and vacation will be reviewed.  No employee from the streets, water and sewer departments was present to discuss the matter.  Mayor Evans will talk with the employees about having a representative present at the board meetings.

 

Motion made by Dannie Mc Fadden, seconded by Dana Dailey, to pass Resolution 2013-8 to appropriate $20,000 of Motor Fuel Tax funds for the purpose of maintaining streets and highways from January 1, 2014 to December 31, 2014.  Upon roll call vote: Dailey, Johnson, White, Mc Fadden – Yes.  Motion carried.  Resolution incorporated by reference.

 

Mr. Mc Fadden thanked the street employees for coming in during the winter storm and clearing the streets.  He reported that the Village needs to find another source of cinders.

 

Motion made by Larry White, seconded by Dana Dailey, to adjourn at 7:51 p.m.  Motion carried.

 

Respectfully submitted,

 

 

Paula J. Parks

Village Clerk

___________________________________________________________________________________________ 

STATE OF ILLINOIS)

COUNTY OF JACKSON)

VILLAGE OF DESOTO)

 

Minutes

Board of Trustees Regular Meeting

December 2, 2013

 

President John Evans called the first monthly meeting of the De Soto Village Board of Trustees to order at 7:00 P.M.

 

Present:     Dana Dailey                 Paulette Johnson

                 John Evans                   Larry White

 

Absent:     Leon Byrnes                 Dannie McFadden

                 Jake Rushing

 

Motion made by Paulette Johnson, seconded by Larry White, to dispense with the reading of the minutes and to approve them.  Motion carried.

 

Motion made by Larry White, seconded by Dana Dailey, to approve the November expense report.  Motion carried.

 

Motion made by Dana Dailey, seconded by Paulette Johnson, to pay the list of bills.  Upon roll call vote:  Dailey, Johnson, White – Yes.  Motion carried.

 

Motion made by Dana Dailey, seconded by Paulette Johnson, to waive the fee for the east hall for the preparation of the Christmas baskets.  Motion carried.

 

It was the consensus of the Village Board of Trustees to cancel Christmas at the Gazebo if bad weather presents itself with no reschedule date.

 

Motion made by Paulette Johnson, seconded by Dana Dailey, to approve the 2014 meeting schedule and holiday schedule.  Motion carried.

 

Motion made by Paulette Johnson, seconded by Larry White, to give all full time and active employees a $100 Christmas bonus and meter readers, janitor, and animal control officer a $50 Christmas bonus.  Upon roll call vote:  Dailey, Johnson, White – Yes.  Motion carried.

 

Paulette Johnson reported that the children were using and enjoying the skate board park.

 

Dana Dailey reported that Chief Ben Doan and Officer Nick Minemann would be testing officers for the full time position on Saturday, December 7.

 

Larry White reported that the road bore by Dean Bush Construction has been completed and that the cost was $8,168.00 more than the bid.

 

Paulette Johnson wanted to remind employees that they are to donate cookies for milk and cookies with Santa on Saturday, December 14 at the Village Hall.

 

Motion made by Paulette Johnson, seconded by Larry White, to adjourn at 7:15 p.m.  Motion carried.

 

Respectfully submitted,

 

 

Paula J. Parks

Village Clerk

_________________________________________________________________________________________

STATE OF ILLINOIS)

COUNTY OF JACKSON)

VILLAGE OF DESOTO)

 

Minutes

Board of Trustees Regular Meeting

November 18, 2013

 

President John Evans called the second regular meeting of the board of trustees to order at 7:00 PM.

 

Present   :             Dana Dailey                    Jake Rushing

                            John Evans                      Larry White

                            Dannie Mc Fadden       Paulette Johnson

 

Absent:              Leon Byrnes

                           

Motion made by Jake Rushing, seconded by Paulette Johnson, to dispense with the reading of the minutes and to approve them.  Motion carried.

 

Motion made by Dana Dailey, seconded by Dannie Mc Fadden, to approve the October revenue report.  Motion carried.

 

Motion made by Jake Rushing, seconded by Larry White, to pay the $98.95 cost for the gazebo Christmas tree from the De Soto Daze fund, Line Item 150-499 instead of the General Fund, Line Item 150-480 and to pay the list of bills as amended.  Upon roll call vote: Dailey, Johnson, White, Mc Fadden, Rushing – Yes.  Motion carried.

 

Mr. Mc Fadden and Officer Doan had investigates the situation in regard to Mr. Molina’s request for restitution.  Based on their findings, they determined that the Village was not liable for the damages.

 

Chris Lacy reported that he filled the hole in the middle of the sidewalk on between the Methodist and Baptist churches on N. Hickory St.

 

Mr. Lacy had determined that the underground wire that had been damaged at 507 N. Hickory St. was on Mrs. McKinney’s property.  The Village will replace the entire underground wire for a cost of approximately $60.

 

Chief Doan reported that unless there is a cancellation opening a spot for the police academy in Champaign, the officer to be hired will begin training on January 24, 2014 in Belleville, IL.

 

Paulette Johnson reported that John Johnson and Chris Lacy had installed the skate park equipment under the supervision of the employees of A & R Ramp Company.

 

Mrs. Johnson also reported that the Sound Core PA system at the park had been destroyed by lightning.  She asked that Bill Dailey pick a replacement out at Sound Core.  She also asked that he get another microphone.

 

Carbondale Electric is supposed to check into all the damage at the park caused by lightning.

 

Trustee Johnson reminded everyone that all Village employees usually donate two (2) dozen cookies for Milk and Cookies with Santa.

 

Chris Lacy said that the village employees had not tried the replacement panel on the fence at the parking lot.

 

Motion made by Larry White, seconded by Dannie Mc Fadden, to send flowers to Trustee Leon Byrnes, who is absent because of serious illness.  Motion carried.

 

Larry White reported that Bush Construction had bored under the river.  They will hopefully be finished with the project within the next couple of weeks.

 

Mr. White also reported that the grant application for water system improvements had been denied.

 

Mr. Mc Fadden presented an estimate of $2,964 from Jacobs Heating and Air Conditioning for one large 150,000 BTU heater for the city garage.  He will get an estimate from Voss Heating and Air Conditioning for the next board meeting.  The cost would be paid from the Streets and Alleys Fund.

 

The Village had received a check for $7,178 from Illinois Comptroller Judy Barr-Topinka for reimbursement for Motor Fuel Tax Funds.

 

Motion made by Dannie Mc Fadden, seconded by Larry White, to pass supplemental Resolution No. 2013-7 to appropriate $3,000 of Motor Fuel Tax funds for sidewalk replacement.  Upon roll call vote: Dailey, Johnson, White, Mc Fadden, Rushing.  Motion carried.

 

Larry White reported that the Village had received a letter from Kinkaid stating that they will not have to increase water rates in the immediate future.

 

The next village board meeting will be held Monday, December 2 at 7 PM at the Village Hall.

 

Motion made by Dannie Mc Fadden, seconded by Jake Rushing, to adjourn at 7:40 PM.  Motion carried.

 

Respectfully submitted,

 

 

Paula J. Parks

Village Clerk

__________________________________________________________________________________________

STATE OF ILLINOIS)

COUNTY OF JACKSON)

VILLAGE OF DESOTO)

 

Minutes

Board of Trustees Regular Meeting

November 4, 2013

 

President John Evans called the second regular meeting of the board of trustees to order at 7:00 PM.

 

Present   :             Dana Dailey                    Jake Rushing

                            John Evans                      Larry White

                            Dannie Mc Fadden                                                

 

Absent:              Leon Byrnes                    Paulette Johnson

                           

Motion made by Dana Dailey, seconded by Dannie Mc Fadden, to dispense with the reading of the minutes and to approve them.  Motion carried.

 

Motion made by Dana Dailey, seconded by Jake Rushing, to approve the October expense report.  Motion carried.

 

Motion made by Larry White, seconded by Dannie Mc Fadden, to pay the list of bills.  Upon roll call vote: Dailey, White, Mc Fadden, Rushing – Yes.  Motion carried.

 

David Molina was present to seek restitution for a tow bill and, he alleges, damage to his car because of ground collapsing under his vehicle.  The village employees had done work by the apartment at 503 N. Hickory St and piled the dirt back.  After a heavy rain, Mr. Molina stated that he pulled to the side of the street in this area to get his mail.  He said the ground collapsed under his car, and the front tire on the passenger side sank to the bumper.  This problem resulted in a $50 tow bill to get the car out.  Mr. Molina said the suspension on the car was damaged, and the vehicle has stopped working.  The car will have to be repaired.

Board members looked at pictures.  President Evans explained the Village would have to investigate before agreeing to pay for any damages.  Police Chief Ben Doan will begin the investigation first thing in the morning.

 

Dannie Mc Fadden reported he would go with Chris Lacy to measure to see if the underground wire that was damaged by the Village while working on a water line and fire hydrant at 507 N. Hickory St is on the Village’s easement.  If the wire is on the resident’s property, the Village will repair it.

 

Dana Dailey reported that the test date for applicants for the vacant police officer position will be December 7 at 8 AM at the SIUC recreation center.  A spot has been reserved at the police academy for the training to start on January 6.

 

Dannie Mc Fadden reported that the Village must comply with deadlines for reporting on motor fuel tax funds.  He also explained that costs were not to be incurred on projects before they were approved.

 

Jake Rushing stated that Christy Snider had reported that the sidewalk on N Hickory St. between the Methodist and Baptist churches had a spot where she had sunk to her knee.  Chris Lacy or Phil Bullar will investigate the matter.

 

Motion made by Dana Dailey, seconded by Larry White, to go into executive session at 7:30 PM, pursuant to 5 ILCS 120/2(c)(1), to discuss personnel.  Upon roll call vote:  Dailey, White, Mc Fadden, Rushing – Yes.  Motion carried.

 

 

Motion made by Dana Dailey, seconded by Dannie Mc Fadden, to come out of executive

session at 7:50 PM.  Upon roll call vote: Dailey, White, Mc Fadden, Rushing – Yes. 

 

Motion made by Dana Dailey, seconded by Jake Rushing, to amend the motion on October 21 to pay Alesia Lipe for eight additional holidays instead of four additional holidays which gives her a total of 10 paid holidays per year, with changes to her hours and paid holidays to be effective January 1, 2014.   Motion carried.

 

The next village board meeting will be held Monday, November 18 at 7 PM at the Village Hall.

 

Motion made by Jake Rushing, seconded by Dannie Mc Fadden, to adjourn at 7:52 PM.  Motion carried.

 

Respectfully submitted,

 

 

Paula J. Parks

Village Clerk

*****************************************************************************************

STATE OF ILLINOIS)

COUNTY OF JACKSON)

VILLAGE OF DESOTO)

 

Minutes

Board of Trustees Regular Meeting

October 21, 2013

 

President John Evans called the second regular meeting of the board of trustees to order at 7:00 PM.

 

Present   :             Dana Dailey                    Paulette Johnson

                            John Evans                      Larry White

                            Dannie Mc Fadden                                                

 

Absent:              Leon Byrnes                    Jake Rushing

                           

Motion made by Paulette Johnson, seconded by Dannie Mc Fadden, to dispense with the reading of the minutes and to approve them.  Motion carried.

 

Jake Rushing entered the meeting at 7:02 PM and took his seat.

 

Motion made by Paulette Johnson, seconded by Dannie Mc Fadden, to approve the September revenue report.  Motion carried.

 

Motion made by Larry White, seconded by Dannie Mc Fadden, to add a $35 payment to SIWOA from the Water Operating Fund, Line Item 200-430, and to pay the list of bills as amended.  Upon roll call vote: Dailey Johnson, White, Mc Fadden, Rushing – Yes.  Motion carried.

 

Autumn Kellerman asked about the progress of repairs on the lift station at Autumn Lane.  Phil Bullar said the contractor has not been able to get to the job yet.  Mrs. Kellerman stated that there is raw sewage in the ditch, and it has become a hazard for the residents.  The village employees will hire someone to pump the sewage until the lift station can be fixed.  Chris Lacy will call Bush Construction to try to do something about the problem.

 

Kalei Lipe submitted the revised guidelines and agreement for operation of a farmer’s market at the Seniors Park.  She brought contact information to Jana Fann.

 

Jason Lindsey thanked the Board and the Village for their support of the DGS girls’ softball team.   The girls won first place at state.  Mr. Lindsey showed the girls’ trophy.

 

Police Chief Ben Doan reported that he had met with a representative from IDOT in regard to the stop signs at E. Lincoln and N. Oak Streets.  The representative observed the situation and concluded that there is nothing else to do.  He did not want to move the stop sign that is at the intersection of Highway 149 and N. Oak Street.

 

Trustee Dana Dailey read the letter of resignation from Officer Scott Beasley.  Mr. Beasley is resigning effective October 31, 2013.  Mr. Beasley is aware of the amount of his reimbursement to the Village for training costs because he did not fulfill his three-year contract.

 

Motion made by Dana Dailey, seconded by Dannie McFadden, to accept Officer Scott Beasley’s resignation effective October 31, 2013.  Motion carried.

 

Trustee Paulette Johnson reported that the walking track is finished.  She has received positive comments.

 

Larry White reported that the water line under the Big Muddy Bridge will cost more than the additional $2,000 as previously reported.

 

Motion made by Larry White to rescind the motion on October 7 authorizing up to $2,000 from the Water Operating Fund for the project and to authorize Dean Bush Construction to complete the line with the unknown excess cost to be paid from the Water Operating Fund.  Upon roll call vote:  Dailey, Johnson, White, McFadden, Rushing – Yes.  Motion carried.

 

Mr. White said that the Village is still waiting to hear about the grant application for water system improvements.

 

Dannie Mc Fadden reported that the water line extension on N. Hickory St. was complete.  He said that the resident at 507 N. Hickory St. had complained that the fire hydrant was in her yard and that the underground wire for her electric fence had been broken.  Phil Bullar reported that Chris Lacy had instructed them to replace the entire wire around the property.  President Evans felt that only the damaged part should be replaced.  Dannie Mc Fadden will investigate why Mr. Lacy felt the entire wire should be replaced.

 

The handicapped accessible water fountain had been installed in the east hall.

 

Mr. Mc Fadden reported that the old dump truck would be repaired.  He also stated that the Village needs to look into purchasing a new pickup truck.

 

Motion made by Jake Rushing, seconded by Dana Dailey, to pass Ordinance No. 2013-9 Annual Levy Ordinance for the fiscal year beginning May 1, 2013 and ending April 30, 2014.  Upon roll call vote: Dailey, Johnson, White, Mc Fadden, Rushing – Yes.  Motion carried.  Ordinance incorporated by reference.

 

An anonymous complaint had been received about weeds on the property between 200 and 207 E. Douglas St.

 

The Emergency Management Agency had requested the Village to update the 5-year multi-hazard mitigation plan.  Jana Fann will see what is needed to update the report.

 

Motion made by Dana Dailey, seconded by Dannie Mc Fadden, to go into executive session at 7:55 PM to discuss personnel, pursuant to 5 ILCS 120/2(c)(1).  Upon roll call vote:  Dailey, Johnson, White, Mc Fadden, Rushing – Yes.  Motion carried.

 

Motion made by Dana Dailey, seconded by Jake Rushing, to come out of executive session at

8:25 PM.  Upon roll call vote: Dailey, Johnson, White, Mc Fadden, Rushing – Yes.  Motion carried.

 

Motion made by Dana Dailey, seconded by Dannie Mc Fadden, to authorize Chief Ben Doan to call previous interviewees for the police officer vacancy to see if they are still interested in the position and to advertise the vacancy if no one is interested.  Motion carried.

 

Motion made by Paulette Johnson, seconded by Jake Rushing, to change Alesia Lipe’s hours to 29 hours per week, to pay her for 6 holidays and to reimburse her for 50% of her healthcare premium.  Motion carried.

 

Motion made by Larry White, seconded by Dannie Mc Fadden, to call Dean Bush about the sewage problem at Autumn Lane and to contact Absolute Plumbing or Tom Boros if Mr. Bush cannot get to the job.  Motion carried.

 

The next village board meeting will be held Monday, November 4 at 7 PM at the Village Hall.

 

Motion made by Paulette Johnson, seconded by Jake Rushing, to adjourn at 8:30 PM.  Motion carried.

 

Respectfully submitted

 

 

Paula J. Parks

Village Clerk

 

Site Maintained by: Village of DeSoto
Copyright © 2008
Last Updated: