STATE OF ILLINOIS)

COUNTY OF JACKSON)

VILLAGE OF DESOTO)

 

Minutes

Water Committee

September 7, 2016

 

The Water Committee met with Harold Sheffer and Amanda Tinsley of J.T. Blankinship on Wednesday, September 7, 2016 to discuss how to use the debt forgiveness funds of $253,766 for the watermain improvements project.  The meeting was called to order at 4:00 p.m.

 

Present:

 

Larry White, Trustee

Tony  Rushing, Trustee

Tim Cochran, Trustee

David Griffin, Director of Public Works

Harold Sheffer, Engineer with J. T. Blankinship

Amanda Tinsley, J. T. Blankinship

 

Those persons present reviewed the plans for all phases of the watermain improvements project.  The application for a DCEO grant for Phase II has been completed and will be submitted by September 30.

 

The Village could submit a change order for Phase I to use the debt forgiveness funds. However, the Village would either have to include the higher income section in Phase I or revise the grant application to do some of the work that was included in the application for Phase II.  Another option would be to close the loan as is and wait to see if the grant is approved.  The Village should know by January or February of 2017 if the grant is approved.  If the grant is not approved, the Village will apply for another loan.  To be proactive, the Village could have Blankinship do preliminary engineering for another loan.  The preliminary engineering would cost between $5,000 and $10,000.

 

After much discussion, the committee decided to make the following recommendations.

 

1.           Close the loan as is and wait to see if the grant is approved; and

2.           Hire Blankinship to do preliminary engineering for another loan at a cost of $5,000 to $10,000.      

 

Meeting adjourned at 5:20 p.m.

 

Respectfully submitted,

 

  

Paula J. Parks

Village Clerk

 ----------------------------------------------------------------------------------------------------------------------

 

STATE OF ILLINOIS)

COUNTY OF JACKSON)

VILLAGE OF DESOTO)

 

Minutes

Board of Trustees Regular Meeting

September 6, 2016

 

President John Evans called the first monthly meeting of the De Soto Village Board of Trustees to order at 7:00 P.M.  Village Clerk Paula Parks was present to record the minutes.

 

Present:             Tony Rushing                  Paulette Johnson          

                         Tim Cochran                   John Evans       

                         Eric Schuler                     Larry White

                         Brian Gleason

             

Motion made by Tony Rushing, seconded by Eric Schuler, to dispense with the reading of the minutes and to approve them.  Motion carried.

 

Motion made by Tony Rushing, seconded by Larry White, to approve the August expense report.  Motion carried.

 

Motion made by Larry White, seconded by Paulette Johnson, to pay the list of bills.  Upon roll call vote:  Tony Rushing- Yes; Brian Gleason – Yes; Paulette Johnson – Yes; Larry White – Yes; Tim Cochran – Yes; Eric Schuler - Yes.  Motion carried.

 

Leroy Miles and Laura Crawford were present to ask about mosquito abatement.  President John Evans explained that the Village has contracted for two additional sprays between the regularly scheduled sprays.  President Evans also stated that the Village is looking into getting one of the village employees licensed to spray.  Mr. Evans also stated that the Village is aware of the mosquito problem and is trying to address it.

 

Mr. Miles stated that the burned trailer on Ash Street had been moved.

 

Cheryl Miles suggested checking with the health department about grants or other kinds of help with mosquito abatement.

 

Board Secretary Jana Fann had called the health department and reviewed everything the Village was doing for mosquito abatement.  The Health Department said the Village is doing all it can.

 

Per the village attorney’s recommendation, Trustee Paulette Johnson had obtained an estimate for removing the tree at 115 S. Ash Street.  The quote was $850 to just cut the tree down and $1,500 to cut the tree down and clean it up.  Another letter will be sent to the property owner with information about the cost to remove the tree giving him the option of abating the violation.  If he chooses not to abate, the Village will abate and send him a bill.

 

Director of Public Works David Griffin reported that he has cleaned the gang graffiti off of one building.  He has also obtained permission from Mr. Clerk to paint over the graffiti on Mr. Clerk’s buildings.

 

Motion made by Brian Gleason, seconded by Paulette Johnson, to pass Ordinance No. 2016-5 permitting the sale of the Village’s used patrol 2005 Crown Victoria.  Upon roll call vote: Rushing – Yes; Gleason – Yes; Johnson – Yes; White – Yes; Cochran – Yes; Schuler – Yes.  Motion carried.  Ordinance incorporated by reference.

 

Trustee Gleason asked the board to consider purchasing a taser for the police department.  The estimated cost would be $1,473.94.  Training is free through the Mobile Training Unit (MTU).

 

Motion made by Brian Gleason, seconded by Larry White, to purchase a Taser X26P CEW and accessories for up to $1,800.  Upon roll vote: Rushing – Yes; Gleason – Yes; Johnson – Yes; White – Yes; Cochran – Yes; Schuler – Yes.  Motion carried.

 

Motion made by Paulette Johnson, seconded by Tony Rushing, to dedicate Shelter 3 as the Brian Johnson Memorial Shelter.  Upon roll call vote: Rushing – Yes; Gleason – Yes; Johnson – Yes; White – Yes; Cochran – Yes; Schuler – Yes.  Motion carried.

 

Motion made by Paulette Johnson, seconded by Tony Rushing, to spend up to $710 of the money donated to the park by the Brian Johnson Memorial Fund to buy a grill for Shelter 3.  Upon roll call vote: Rushing – Yes; Gleason – Yes; Johnson – Yes; White – Yes; Cochran – Yes; Schuler – Yes.  Motion carried.

 

The shelter will be dedicated on Sunday, October 2 at De Soto Daze.

 

Motion made by Larry White, seconded by Tim Cochran, to approve Pay Request No. 3 in the amount of $11,477.42 to J. T. Blankinship & Associates for engineering work on Phase I Watermain Improvements.  Upon roll call vote: Rushing – Yes; Gleason – Yes; Johnson – Yes; White – Yes; Cochran – Yes; Schuler – Yes.  Motion carried.

 

Motion made by Larry White, seconded by Brian Gleason, to approve Pay Request No. 3 in the amount of $95,502.42 to Haier Plumbing and Heating, Inc. for work done on Phase I Watermain Improvements.  Upon roll call vote: Rushing – Yes; Gleason – Yes; Johnson – Yes; White – Yes; Cochran – Yes; Schuler – Yes.  Motion carried.

 

Trustee Larry White reported that the Village had received debt forgiveness of $253,766 on the loan from the Illinois Environmental Protection Agency.  A Water Committee meeting is scheduled on Wednesday, September 7 at 4 PM at the Village Hall to discuss the options for using these funds.

 

Motion made by Larry White, seconded by Tony Rushing, to allow Clay Fuhrop to use the Village’s easement on the west side of Township Line Road for the previously discussed water line.  Motion carried.

 

Discussion on revising the Nuisance Ordinance was tabled until the Police Committee can meet and come back to the Board with recommendations.

 

Director of Public Works David Griffin reported that designated streets will be oiled and chipped on Monday, September 19.

 

The next meeting will be held on Monday, September 19 at 7:00 p.m. at the Village Hall.

 

Motion made by Tony Rushing, seconded by Eric Schuler, to adjourn the meeting at 8:10 PM.

 

Respectfully Submitted,

 

  

Paula J. Parks

Village Clerk

 -----------------------------------------------------------------------------------------------------------------------

  

STATE OF ILLINOIS)

COUNTY OF JACKSON)

VILLAGE OF DESOTO)

 

Minutes

Board of Trustees Regular Meeting

August 15, 2016

 

President John Evans called the second monthly meeting of the De Soto Village Board of Trustees to order at 7:00 P.M.  Village Clerk Paula Parks was present to record the minutes.

 

Present:             Tony Rushing                  Paulette Johnson          

                         Tim Cochran                   John Evans       

                         Eric Schuler                     Larry White

                         Brian Gleason

             

Motion made by Larry White, seconded by Tony Rushing, to dispense with the reading of the minutes of the regular meeting and the minutes of the committee meeting on August 8, 2016  and to approve them.  Motion carried.

 

Motion made by Tony Rushing, seconded by Paulette Johnson, to approve the July revenue report.  Motion carried.

 

Motion made by Tony Rushing, seconded by Tim Cochran, to pay the list of bills.  Upon roll call vote:  Tony Rushing- Yes; Brian Gleason – Yes; Paulette Johnson – Yes; Larry White – Yes; Tim Cochran – Yes; Eric Schuler - Yes.  Motion carried.

 

Mr. Clay Furhop was present to ask the Board about installing a water line on Township Line Road.  Mr. Furhop said he would pay for the installation.  However, he asked if the Village was interested in paying the engineering cost for the project.  There will be the potential for 8-12 users on the line.  Trustee Larry White explained that the developer pays for everything in regard to the initial installation.  After one year, the Village would take the line over.  Mr. Furhop then asked for confirmation on the following.

 

1.           Can the developers use the Village’s easement on the west side of Township Line Road; and

2.           Will the Village take the water line over after one year?

 

Trustee White also asked that Mr. Furhop use the Village’s engineer, Harold Sheffer of J. T. Blankinship.

 

President John Evans reported that the special Nuisance Committee met on August 8 and recommended that nuisance violation letters be mailed to the following properties giving them 30 days to abate the violation.

 

1.           305 Hurst Road

2.           500 East Washington St.

3.           402 South Walnut St.

4.           102 E. Grant St.

5.           602 Thornwood Hill Dr.

 

Police Chief Ben Doan reported that clean up had started on the burned trailer on South Ash Street.  The owner is preparing to move the trailer out.

 

Trustee Tony Rushing left the meeting at 7:25 PM.

 

Motion made by Tim Cochran, seconded by Paulette Johnson, to approve the recommendations of the special Nuisance Committee.  Motion carried.

 

Discussion on possibly revising the current Nuisance Ordinance was tabled until the next meeting to give board members time to compare the Village’s ordinance to the Pinckneyville Nuisance Ordinance.

 

Trustee Brian Gleason asked about removing the gang graffiti that is painted on a building on West Lincoln Street.  Chief Ben Doan will talk with the owner of the building about painting over the graffiti.

 

Trustee Gleason stated that the Village has an old squad car that needs to be sold.  He and the police chief will look at all the options for selling the car.

 

A De Soto Daze Committee Meeting is scheduled for Monday, August 22 at 7 PM.

 

Motion made by Larry White, seconded by Eric Schuler, to pass Resolution No. 2016-3 in support and commitment of local funds in applying for a Community Development Block Grant (CDBG) for Phase II Watermain Replacements.  Upon roll call vote: Brian Gleason – Yes; Paulette Johnson – Yes; Larry White – Yes; Tim Cochran – Yes; Eric Schuler – Yes.  Motion carried.  Resolution incorporated by reference.

 

Motion made by Tim Cochran, seconded by Larry White, to pass Resolution 2016-4 accepting the proposal from Illini Asphalt Corporation for $27,832.20 to oil and chip designated streets and requesting the Illinois Department of Transportation to approve such acceptance.  Upon roll call vote: Brian Gleason – Yes; Paulette Johnson – Yes; Larry White – Yes; Tim Cochran – Yes; Eric Schuler – Yes.  Motion carried.  Resolution incorporated by reference.

 

Director of Public Works David Griffin reported that the Jackson County Health Department trains for airborne personal and commercial mosquito abatement licenses in March; there is a separate class for an applicator license; the Village would have to purchase Department of Agriculture approved equipment; a five million dollar insurance policy is recommended; there are state inspections; and detailed records and a special building are required.  Therefore, board members felt it would be more cost effective to continue contracting for mosquito abatement.

 

Mr. Griffin also reported that Mr. Kerry Jones of the De Soto Township Board had authorized installation of the solar light for the cemetery flag.

 

Motion made by Eric Schuler, seconded by Paulette Johnson, to approve the financial audit for the fiscal year beginning May 1, 2015 and ending April 30, 2016.  Upon roll call vote: Brian Gleason – Yes; Paulette Johnson – Yes; Larry White – Yes; Tim Cochran – Yes; Eric Schuler – Yes.  Motion carried. 

 

The next meeting will be held on Tuesday, September 6 at 7:00 p.m. at the Village Hall due to the Labor Day holiday. 

 

Motion made by Larry White, seconded by Eric Schuler, to adjourn the meeting at 8:19 PM.

 

Respectfully Submitted,

 

 

 

Paula J. Parks

Village Clerk

 ---------------------------------------------------------------------------------------------------------------------

 

 STATE OF ILLINOIS)

COUNTY OF JACKSON)

VILLAGE OF DESOTO)

 

Minutes

Board of Trustees Regular Meeting

August 1, 2016

 

President John Evans called the first monthly meeting of the De Soto Village Board of Trustees to order at 7:00 P.M.  Village Clerk Paula Parks was present to record the minutes.

 

Present:             Tony Rushing                  Paulette Johnson          

                         Tim Cochran                   John Evans       

                         Eric Schuler                     Larry White

             

Motion made by Larry White, seconded by Eric Schuler, to dispense with the reading of the minutes and to approve them.  Motion carried.

 

Motion made by Tony Rushing, seconded by Paulette Johnson, to approve the July expense report.  Motion carried.

 

Motion made by Paulette Johnson, seconded by Tony Rushing, to pay the list of bills.  Upon roll call vote:  Tony Rushing- Yes; Paulette Johnson – Yes; Larry White – Yes; Tim Cochran – Yes; Eric Schuler - Yes.  Motion carried.

 

President John Evans appointed Brian Gleason to fill the vacant village trustee position with the advice and consent of the board.

 

Motion made by Larry White, seconded by Paulette Johnson, to approve the appointment of Brian Gleason as village trustee.  Upon roll call vote:  Tony Rushing- Yes; Paulette Johnson – Yes; Larry White – Yes; Tim Cochran – Yes; Eric Schuler - Yes.  Motion carried.

 

Village Clerk Paula Parks administered the Oath of Office to Mr. Brian Gleason.  Mr. Gleason took his seat at 7:05 PM.

 

President Evans appointed Mr. Gleason to be the chair of the Police Committee.

 

Amanda Tinsley of J. T. Blankinship, Inc. reported that about 75% of the Phase I Watermain Replacements project has been completed.  They are ready to transfer services.

 

Motion made by Larry White, seconded by Tony Rushing, to approve Pay Estimate #2 for the IEPA loan in the amount of $134,132.04, which includes $121,088.74 to Haier Plumbing & Heating, Inc. and $13,043.30 to J. T. Blankinship, Inc. for work completed on the Phase I Watermain Replacements project.  Upon roll call vote:  Tony Rushing- Yes; Brian Gleason – Yes; Paulette Johnson – Yes; Larry White – Yes; Tim Cochran – Yes; Eric Schuler - Yes.  Motion carried.

 

 Eric Schuler presented a copy of the Pinckneyville Nuisance Ordinance for comparison to the Village’s Nuisance Ordinance.  Board members will review Pinckneyville’s ordinance for discussion at the next meeting.

 

The Special Nuisance Committee will meet Monday, August 8 at 7 PM to discuss properties that are in violation of the Nuisance Ordinance, Article II Weeds.  They will bring recommendations for properties to be addressed.

 

Tony Rushing stated that he was still waiting to hear from the Township Cemetery Board as to whether they want to keep the solar light or have the electrical line repaired.

 

Trustee Johnson reported that she is working on De Soto Daze and that she needs volunteers.  The De Soto Daze Committee will meet Tuesday, August 9 at 7 PM.

 

Trustee Johnson said that the mosquito problem is bad.  Board members discussed the possibility of paying for an extra spray.  They also asked Director of Public Works David Griffin to check into what it would cost to purchase a sprayer and to have an employee certified for mosquito abatement.

 

The Board authorized Jana Fann to call about getting an extra spray for mosquitoes.

 

Trustee Tim Cochran reported that the Street Department needs a snow plow for the red tractor.  David Griffin had checked prices and had an estimate of $1,900 to $2,800 for the snow plow attachment.

 

Motion made by Tim Cochran, seconded by Tony Rushing, to purchase a snow plow for the red Case tractor from Vergennes Equipment for up to $2,000.  Upon roll call vote:  Tony Rushing- Yes; Brian Gleason – Yes; Paulette Johnson – Yes; Larry White – Yes; Tim Cochran – Yes; Eric Schuler - Yes.  Motion carried.

 

Police Chief Ben Doan will check on the status of the investigation on the burned trailer on South Ash Street.

 

Director of Public Works David Griffin reported that the aerator and polishing reactor at the sewer plant had been repaired.

 

Mr. Griffin reported that Mr. Leroy Miles will pay the extra cost for the additional oil and chipping on the right-of-way beside his business on West Douglas Street.

 

Mr. Griffin reported that a new pump for Autumn Lane will cost $1,625.

 

Jana Fann reported that she had called Voss Heating and Air Conditioning because the air conditioner was not working properly when she came to work.  The repairman said that the air conditioner had a leak.  He filled the Freon and said he would have to come back to find the leak.  Board members discussed contacting other heating and air conditioning vendors to get prices.

 

Copies of the financial audit for the fiscal year beginning May 1, 2015 and ending April 30, 2016 were distributed to the board members for review.

 

The next meeting will be held on Monday, August15 at 7:00 p.m. at the Village Hall. 

 

Motion made by Tony Rushing, seconded by Tim Cochran, to adjourn the meeting at 8:08 PM.

 

Respectfully Submitted,

 

 Paula J. Parks

Village Clerk

 ----------------------------------------------------------------------------------------------------------------------

 

STATE OF ILLINOIS)

COUNTY OF JACKSON)

VILLAGE OF DESOTO)

 

Minutes

Board of Trustees Regular Meeting

July 18, 2016

 

President John Evans called the second monthly meeting of the De Soto Village Board of Trustees to order at 7:00 P.M.  Village Clerk Paula Parks was present to record the minutes.

 

Present:             Tony Rushing                  Paulette Johnson          

                         Tim Cochran                   John Evans       

                          Eric Schuler                    Larry White

             

Motion made by Tony Rushing, seconded by Paulette Johnson, to dispense with the reading of the minutes and to approve them.  Motion carried.

 

Motion made by Larry White, seconded by Tony Rushing, to approve the June revenue report.  Motion carried.

 

Motion made by Eric Schuler, seconded by Paulette Johnson, to pay the list of bills.  Upon roll call vote:  Tony Rushing- Yes; Paulette Johnson – Yes; Larry White – Yes; Tim Cochran – Yes; Eric Schuler - Yes.  Motion carried.

 

President John Evans reported that he and Village Clerk Paula Parks had spoken with Joe Buhlig of Greenwave Consulting, LLC concerning the Access Agreement for Dutta Enterprises, LLC.  Mr. Buhlig explained that Dutta Enterprises wants to perform environmental drilling activities to determine the concentration of petroleum contamination on the north side of West Douglas Street.  Mr. Evans also reported that the village attorney had reviewed the Access Agreement for Dutta Enterprises, LLC.  Attorney Hoke made suggested changes regarding the provision of the results to the Village.  With her suggested changes, she said the agreement was fine.  Mr. Buhlig emailed a revised agreement with Attorney Hoke’s suggested changes.

 

Motion made by Eric Schuler, seconded by Tim Cochran, to approve the Dutta Enterprises, LLC Access Agreement.  Upon roll call vote: Tony Rushing – Yes; Paulette Johnson – Yes; Larry White: No; Tim Cochran – Yes; Eric Schuler – Yes.  Motion carried.  Agreement incorporated by reference.

 

Motion made by Paulette Johnson, seconded by Larry White, to schedule Saturday, August 20, with a rain date of August 27, and Saturday, September 10, with a rain date of September 17, for the De Soto Township Fire Department to collect donations for Muscular Dystrophy at the four-way intersection.  Motion carried.

 

Trustee Paulette Johnson reported that she and Tony Rushing had started looking at properties on the east side of town to identify locations in violation of the nuisance/weed ordinance.  However, Trustee Johnson felt she needed specification as to what she is looking for.  Board members agreed this group’s task would be to identify areas that are out of control.  The police department will take care of the ordinary nuisance/weed violations.  The board members that are looking at properties are to have information by the next board meeting.

 

Trustee Johnson reported that she had sent a letter that addressed the trees to the owner of the property at 115 S. Ash Street.  The owner will have 30 days after receipt of the letter to get the the trees cut so that they do not impose a hazard on adjoining properties.

 

De Soto Daze is scheduled for September 30-October 2.

 

The Board told Director of Public Works David Griffin to ask Mr. Leroy Miles to pay the additional cost to oil and chip the right-of-way next to the sidewalk by his motor home business.

 

The next meeting will be held on Monday, August 1 at 7:00 p.m. at the Village Hall. 

 

Motion made by Tony Rushing, seconded by Tim Cochran, to adjourn the meeting at 8:00 PM.

 

Respectfully Submitted,

 

  

Paula J. Parks

Village Clerk

 

******************************************************************************************* 

STATE OF ILLINOIS)

COUNTY OF JACKSON)

VILLAGE OF DESOTO)

 

Minutes

Board of Trustees Regular Meeting

July 5, 2016

 

President John Evans called the first monthly meeting of the De Soto Village Board of Trustees to order at 7:00 P.M.  Village Clerk Paula Parks was present to record the minutes.

 

Present:             Tony Rushing                  Paulette Johnson          

                         Tim Cochran                   John Evans       

                         Eric Schuler

 

Absent:              Larry White

             

Motion made by Eric Schuler, seconded by Tim Cochran, to dispense with the reading of the minutes and to approve them.  Motion carried.

 

Motion made by Tony Rushing, seconded by Eric Schuler, to approve the June expense report.  Motion carried.

 

Motion made by Tony Rushing, seconded by Paulette Johnson, to pay the list of bills.  Upon roll call vote:  Tony Rushing- Yes; Paulette Johnson – Yes; Tim Cochran – Yes; Eric Schuler - Yes.  Motion carried.

 

Pat Johnson, who lives at 201 S. Ash Street, expressed her concern that the leaning tree had not been addressed on the property next to hers. The Village had sent a letter to the property owner in regard to the nuisance violation of the debris.  However, Ordinance No. 25-1-2 Nuisances addresses the danger in relation to the tree.  President Evans apologized to Ms. Johnson that this issue was overlooked and assured her that a letter will be sent addressing the tree problem.

 

Board members had some concerns about Green Wave Consulting, LLC’s request to access the Village’s right-of-way on the north side of West Douglas Street across from the Fun Stop.  President Evans asked that a representative from Green Wave Consulting, LLC attend the next board meeting to answer questions.  Village Clerk Paula Parks will send a copy of the agreement to Attorney Pat Hoke for her review.  No action was taken on the agreement.

 

Motion made by Tony Rushing, seconded by Eric Schuler, to approve the invoice to pay J. T. Blankinship $13,783.33 for work on the water main project.  Upon roll call vote: Tony Rushing – Yes; Paulette Johnson – Yes; Tim Cochran – Yes; Eric Schuler – Yes.  Motion carried.

 

Motion made by Tony Rushing, seconded by Paulette Johnson, to approve the invoice to pay Haier Plumbing $169,819.83 for work on the water main project.  Upon roll call vote: Tony Rushing – Yes; Paulette Johnson – Yes; Tim Cochran – Yes; Eric Schuler – Yes.  Motion carried.

 

Tony Rushing reported that the crew had cut into the 110 line that powers the light for the flag pole at the cemetery.  The line wasn’t Julied so no one knew it was there.  Trustee Rushing received from Carbondale Electric an estimate of $1,500 to repair the line.  However, Director of Public Works David Griffin reported that Kerry Jones, township cemetery trustee, said that the cemetery board would like to get a solar light for the flag pole. Trustee Rushing will talk with Mr. Jones.

 

Motion made by Paulette Johnson, seconded by Tim Cochran, to authorize Tony Rushing to spend up to $1,500 to fix the problem with cemetery flag pole light.  Upon roll call vote:  Tony Rushing – Yes; Paulette Johnson – Yes; Tim Cochran – Yes; Eric Schuler – Yes.  Motion carried.

 

Trustee Tony Rushing reported that the EPA had hired a consulting firm, Gordon & Price, Inc., to get samples at the Landfill.  The findings do not affect the Village.

 

Motion made by Eric Schuler, seconded by Tony Rushing, to pass Ordinance No. 2016-4 Amendment to Annual Levy Ordinance for the fiscal year beginning May 1, 2015 and ending April 30, 2016, reducing the levy to $74,922.36.  Upon roll call vote: Tony Rushing – Yes; Paulette Johnson – Yes; Tim Cochran – Yes; Eric Schuler – Yes.  Motion carried.  Ordinance incorporated by reference.

 

Trustee Eric Schuler left the meeting at 7:50 PM.

 

President Evans asked for a group of board members to ride around town to determine properties that are in violation of the weed ordinance.  Tony Rushing and Paulette Johnson will view the east side of town beyond the railroad tracks.  Tim Cochran and Eric Schuler will look on the west side of town.  They will report their information at the July 18 board meeting, and a formal discussion will be conducted at the meeting on August 1.

 

Trustee Paulette Johnson reminded the board members that any board member can loan the port-a-cool fans.  However, if anything goes wrong, they will be responsible.  Board members felt that loan authorization should be up to Trustee Johnson.  The person using the fans should be responsible for any damage.

 

Trustee Johnson discussed the dilapidated condition of several properties in town.  Police Chief Ben Doan suggested budgeting for this kind of clean up and addressing a couple of properties each year.  Board members liked this idea and will keep it in mind when preparing the budget for the next fiscal year.

 

Motion made by Tim Cochran, seconded by Tony Rushing, to pass Resolution No. 2016-2 to appropriate $35,000 of Motor Fuel Tax funds for the purpose of maintaining streets and highways from January 1, 2016 to December 31, 2016.  Upon roll call vote:  Tony Rushing – Yes; Paulette Johnson – Yes; Tim Cochran – Yes.  Motion carried.  Resolution incorporated by reference.

 

Director of Public Works David Griffin reported that he, Larry White and Tim Cochran had looked at the sidewalk by the Miles motor home business on West Douglas Street.  The Village will repair it.  Mr. Miles will have to fix the north side to accommodate driving the motor homes across the sidewalk.

 

The next meeting will be held on Monday, July 18 at 7:00 p.m. at the Village Hall. 

 

Motion made by Tony Rushing, seconded by Tim Cochran, to adjourn the meeting at 8:35 PM.

 

Respectfully Submitted,

 

  

Paula J. Parks

Village Clerk

 ----------------------------------------------------------------------------------------------------------------------

  

STATE OF ILLINOIS)

COUNTY OF JACKSON)

VILLAGE OF DESOTO)

 

Minutes

Board of Trustees Regular Meeting

June 20, 2016

 

President Pro Tem Paulette Johnson called the second monthly meeting of the De Soto Village Board of Trustees to order at 7:00 P.M.  Village Clerk Paula Parks was present to record the minutes.

 

Present:             Tony Rushing                  Paulette Johnson          

                         Tim Cochran                   Larry White                    

                         Eric Schuler

 

Absent:              John Evans

             

Motion made by Eric Schuler, seconded by Tony Rushing, to dispense with the reading of the minutes and to approve them.  Motion carried.

 

Motion made by Tony Rushing, seconded by Eric Schuler, to approve the May revenue report.  Motion carried.

 

Motion made by Larry White, seconded by Tony Rushing, to pay the list of bills.  Upon roll call vote:  Tony Rushing- Yes; Paulette Johnson – Yes; Larry White – Yes; Tony Rushing – Yes; Eric Schuler - Yes.  Motion carried.

 

Leroy Miles was present to discuss some sidewalk problems by his motor home business located on the corner of Chestnut Street and West Douglas Street. Mr. Miles asked the Board to repair a ledge in the sidewalk on Douglas Street that is about 25 feet west of Highway 51. It is a potential safety hazard.  He also explained that there is a slope because the sidewalk is sinking, and it causes the back of the motor home to drag on the road when they drive it across the sidewalk.

 

Mr. Miles stated that the north half of Douglas Street from Highway 51 to alley has not been chipped all the way to the sidewalk in the past six years.

 

David Griffin and Tim Cochran will look into the issues.  Mr. Griffin will contact J. T. Blankinship Inc., about adding the aforementioned portion of Douglas Street in to the pending oil and chip schedule.

 

Trustee Tony Rushing reported that the EPA had denied the Landfill’s request for an increase in volume of Landfill leachate discharged to the Village’s wastewater treatment system.

 

Motion made by Tim Cochran, seconded by Tony Rushing, to table Resolution No. 2016-2 until the next board meeting in order to revise the resolution to include the cost of oil and chipping the Douglas Street from Highway 51 to the alley.  Upon roll call vote:   Tony Rushing- Yes; Paulette Johnson – Yes; Larry White – Yes; Tony Rushing – Yes; Eric Schuler - Yes.  Motion carried.

 

Motion made by Eric Schuler, seconded by Larry White, to pass Ordinance No. 2016-3 Annual Appropriation Ordinance for all corporate purposes for the Village of De Soto for the fiscal commencing on May 1, 2016 and ending on April 30, 2017.  Upon roll call vote: Tony Rushing- Yes; Paulette Johnson – Yes; Larry White – Yes; Tony Rushing – Yes; Eric Schuler - Yes.  Motion carried.  Ordinance incorporated by reference.

 

Director of Public Works David Griffin reported that 11 samples for the Landfill for the month of May averaged 271.4 BOD and 23 suspended solids.  Mr. Griffin also stated that there had been three boil water orders so far with the water project.

 

Bob Shirley wanted to let the Board know that he is selling walking sticks at his home and has a sign in his yard advertising them.  He wanted to make sure selling the walking sticks was not considered a yard sale.  Board members did not consider selling the walking sticks a yard sale and had no problem with it.

 

The next meeting will be held on Tuesday, July 5 at 7:00 p.m. at the Village Hall.  The meeting is on Tuesday due to the Fourth of July holiday.

 

Motion made by Tony Rushing, seconded by Eric Schuler, to adjourn the meeting at 7:36 p.m.

 

Respectfully Submitted,

 

 

 

Paula J. Parks

Village Clerk

 ---------------------------------------------------------------------------------------------------------------------

 STATE OF ILLINOIS)

COUNTY OF JACKSON)

VILLAGE OF DESOTO)

 

Minutes

Board of Trustees Regular Meeting

June 6, 2016

 

President John Evans called the first monthly meeting of the De Soto Village Board of Trustees to order at 7:00 P.M.  Jana Fann recorded the minutes in the absence of Village Clerk, Paula Parks.

 

Present:             Tony Rushing                  Paulette Johnson          

                         John Evans                     Larry White                    

                         Eric Schuler

 

Absent:              Tim Cochran

             

Motion made by Tony Rushing, seconded by Eric Schuler, to dispense with the reading of the minutes and to approve them.  Motion carried.

 

Motion made by Tony Rushing, seconded by Larry White, to approve the May expense report.  Motion carried.

 

Motion made by Eric Schuler, seconded by Tony Rushing, to pay the list of bills.  Upon roll call vote:  Tony Rushing- Yes; Paulette Johnson – Yes; Larry White – Yes; Eric Schuler - Yes.  Motion carried.

 

Larry White reported that the Phase I of the Watermain project was going well.

 

The appropriation ordinance 2016-3 was tabled until next board meeting.

 

Motion made by Eric Schuler, seconded by Tony Rushing, to approve the contract beginning

July 1, 2016 and ending June 30, 2017 with the De Soto Township Fire Protection District for facility use.  Upon roll call vote:  Tony Rushing- Yes; Paulette Johnson – Yes; Larry White – Yes; Eric Schuler - Yes.  Motion carried.

 

Motion made by Eric Schuler, seconded by Larry White, to approve ordinance 2016-2 authorizing and ascertaining prevailing rate of wages for laborers, workmen and mechanics employed on public works.  Upon roll call vote:  Tony Rushing- Yes; Paulette Johnson – Yes; Larry White – Yes; Eric Schuler - Yes.  Motion carried.

 

Motion made by Paulette Johnson, seconded by Eric Schuler, to approve the one year agreement with Ronald Bandy permitting the citizens of the Village of De Soto to enter upon and park vehicles located upon a tract of land located in the 700 block of West Main Street.  Upon roll call vote:  Tony Rushing- Yes; Paulette Johnson – Yes; Larry White – Yes; Eric Schuler - Yes.  Motion carried.

 

Tony Rushing wanted to thank the police department because he had received three phone calls expressing their gratitude for the DeSoto Police Department in their efforts in patrolling the Village of DeSoto.

 

David Griffin reported that Mr. Bean’s water tap was completed and that his department had fixed two water leaks located at 300 South Walnut Street and J.B.’s Tavern on US 51.

 

David Griffin had met with Bill Center of J.T. Blankinship Inc., regarding the streets that will be oil and chipped this year.  This year they added Hereford Lane and the sides of US 51. 

  

The next meeting will be held on Monday, June 20 at 7:00 p.m. at the Village Hall.

 

Motion made by Tony Rushing, seconded by Eric Schuler, to adjourn the meeting at 7:15 p.m.

 

Respectfully Submitted,

 

 

Paula J. Parks

Village Clerk

 --------------------------------------------------------------------------------------------------------------------

  

STATE OF ILLINOIS)

COUNTY OF JACKSON)

VILLAGE OF DESOTO)

 

Minutes

Board of Trustees Regular Meeting

May 16, 2016

 

President John Evans called the second monthly meeting of the De Soto Village Board of Trustees to order at 7:00 P.M.  Village Clerk Paula Parks was present to record the minutes.

 

Present:             John Evans                      Paulette Johnson

                         Tony Rushing                  Eric Schuler

 

Absent:              Tim Cochran                   Larry White

                           

Motion made by Tony Rushing, seconded by Paulette Johnson, to dispense with the reading of the minutes and to approve them.  Motion carried.

 

Motion made by Tony Rushing, seconded by Eric Schuler, to approve the April revenue report.  Motion carried.

 

Motion made by Eric Schuler, seconded by Tony Rushing, to pay the list of bills.  Upon roll call vote:  Tony Rushing – Yes; Paulette Johnson – Yes; Eric Schuler - Yes.  Motion carried.

 

President John Evans discussed the state’s overpayment of the Corporate Replacement Tax.  According to the state, they paid the Village $283.88 too much.  President Evans recommended and the board members agreed that the Village would wait until the state sends a bill before payment is made.

 

Motion made by Tony Rushing, seconded by Paulette Johnson, to approve October 7, 2016, with October 14 as a rain date, for the Lions Club to collect donations at the four-way intersection, pending proof of insurance.  Motion carried.

 

Director of Public Works David Griffin submitted two estimates for a Scag Gen. Two Turf Tiger 26 HP Kawasaki Liquid Cooled Fuel Injected Lawn Mower.  The estimates were:

 

Ben’s Lawn Service      $11,417.00

KB’s Outdoor Power    $12,000.00

 

Motion made by Tony Rushing, seconded by Paulette Johnson, to purchase the Scag Gen. Two Turf Tiger 26 HP Kawasaki Liquid Cooled Fuel Injected Lawn Mower from Ben’s Lawn Service for $11,417.00, with the payment to be costed to the Park Fund $3,000, with the balance of $8,417.00 to be divided equally between the Water, Sewer and Street Funds.  Upon roll call vote: Tony Rushing – Yes; Paulette Johnson – Yes; Eric Schuler - Yes.  Motion carried.

 

Sheila Snyder and Emily Moore thanked the Village for its support of the Julie Moore 5K Run/Walk.  The event was very successful with a good turnout.

 

Trustee Paulette Johnson asked about developing guidelines to reserve the large pavilion at the south end of the park and charging $5 for use of the electricity.  Currently, the pavilion is used on a first come-first served basis.  Residents had inquired about reserving the pavilion when they have a special event and want to make sure the pavilion is available.  No action was taken.

 

De Soto resident Mark French is having a picnic for his ball team.  He asked about having an inflatable water slide.  Due to the cost of water and the inability to track the water usage, board members agreed that Mr. French could have a regular inflatable but not an inflatable water slide.

 

Trustee Johnson said that the circus was impressed with the work the city employees did.

 

Trustee Eric Schuler reported that the Little Free Library is up and looking good.

 

Director of Public Works David Griffin reported that the final cost of the culvert job on Hereford Lane was $4,250.00 instead of the estimated $4,911.00.

 

Mr. Griffin also explained that Mrs. Pat Rushing’s building permit is on hold.  The building won’t fit where she wanted to put it, so she has to find a new location.

 

Phase I of the Watermain project has officially started.

 

President Evans had talked with Bart Hagston of the Jackson County Health Department.  Mr. Evans is waiting to hear back from Mr. Hagston to see if he has looked at the properties in question.

 

The next meeting will be held on Monday, June 6 at 7 PM at the Village Hall. 

 

Motion made by Tony Rushing, seconded by Eric Schuler, to adjourn the meeting at 7:50 PM.

 

Respectfully submitted,

 

 Paula J. Parks

Village Clerk

  -------------------------------------------------------------------------------------------------------------------------

  

STATE OF ILLINOIS)

COUNTY OF JACKSON)

VILLAGE OF DESOTO)

 

Minutes

Board of Trustees Regular Meeting

May 2, 2016

 

President John Evans called the first monthly meeting of the De Soto Village Board of Trustees to order at 7:00 P.M.  Village Clerk Paula Parks was present to record the minutes.

 

Present:             John Evans                      Paulette Johnson

                         Larry White                     Tim Cochran

                         Eric Schuler

 

Absent:              Tony Rushing

             

Motion made by Larry White, seconded by Eric Schuler, to dispense with the reading of the minutes and to approve them.  Motion carried.

 

Motion made by Eric Schuler, seconded by Larry White, to approve the April expense report.  Motion carried.

 

Motion made by Paulette Johnson, seconded by Eric Schuler, to pay the list of bills.  Upon roll call vote:  Paulette Johnson – Yes; Larry White – Yes; Tim Cochran – Yes; Eric Schuler - Yes.  Motion carried.

 

Motion made by Tim Cochran, seconded by Paulette Johnson, to approve the application from Pat Rushing for a building permit to install a portable 10’ x 15’ garage at 108 W. Lincoln St., pending Director of Public Works David Griffin’s inspection.  Motion carried.

 

Several residents were present with complaints about the abandoned trailer at 115 S. Ash Street. The mobile home was being dismantled, but work on it had stopped.  They feel the property is unsafe.  There are also dead trees and leaning trees that present a hazard for adjoining properties. The home of the property owner that lives on the south side has been damaged twice because of a tree that hangs over her property.  Property owners on the north side of the mobile home are unable to rent their mobile home because of the hazards presented by the trailer at 115 S. Ash Street.  They also had a metal shed damaged because of a tree on the property in question.

 

President Evans explained that the Police Department will begin the process to resolve the situation as outlined by Ordinance 25-6-1, pursuant to Illinois Statute Chapter 65, Paragraph 5/11-31-1.  The Village will also call the Jackson County Health Department to see what can be done.

 

Trustee Paulette Johnson stated that she is purchasing a professional sign for the small concession stand.

 

Rachel Tanner of the De Soto Little League reported that the Little League’s liability insurance would only cover Little League participants in the batting cages.  Therefore, the Little League will not be able to leave the cages open for the public to use.  Other organizations that want to use the batting cages will have to provide their own insurance coverage.

 

Trustee Johnson reported that net proceeds from the circus were $862.  These funds will be used for the Veterans War Memorial.  The proceeds included $140 donated to the memorial by the circus.

 

Trustee Larry White reported that he and President John Evans met with Harold Sheffer about Phase 1 of the water line replacement project.  The project should start in a couple of weeks.

 

The Department of Commerce and Economic Opportunities is taking grant applications.  The deadline for applying is August 16, 2016.  The Village wants to apply for Phase 2 of the waterline replacement project.

 

Director of Public Works David Griffin reported that it would cost approximately $4,911 to install the culverts on Hereford Lane.  The culverts would cost about $3,111, and Tom Boros’ cost to install them would be about $1,800.

 

Motion made by Tim Cochran, seconded by Larry White, to install the culverts on Hereford Lane and to pay the cost for the culverts from the Water Operating Fund and the cost of the installation from the Streets and Alleys Fund.  Upon roll call vote: Paulette Johnson – Yes; Larry White – Yes; Tim Cochran – Yes; Eric Schuler - Yes.  Motion carried.

 

Trustee Eric Schuler thanked the street employees for the good job beautifying the municipal parking lot.

 

Justin Zurlinden had asked for permission to put a 4’ x 8’ Re-Max for sale sign on the Village’s old lagoon property north of town.  Placing signs on village property is a violation of the village ordinance.  Therefore, the Board denied the request and suggested that Mr. Zurlinden put the sign on the right-of-way.

 

David Griffin wanted another two weeks to determine what kind of mower the Village needs.  He will then get prices for comparison.

 

The next meeting will be held on Monday, May 16 at 7 PM at the Village Hall. 

 

Motion made by Larry White, seconded by Tim Cochran, to adjourn the meeting at 8:16 PM.

 

Respectfully submitted,

 

 

 

Paula J. Parks

Village Clerk

 ----------------------------------------------------------------------------------------------------------------------

    

STATE OF ILLINOIS)

COUNTY OF JACKSON)

VILLAGE OF DESOTO)

 

Minutes

Board of Trustees Regular Meeting

April 18, 2016

 

President John Evans called the second monthly meeting of the De Soto Village Board of Trustees to order at 7:00 P.M.  Village Clerk Paula Parks was present to record the minutes.

 

Present:             John Evans                      Tony Rushing   

                         Larry White                     Tim Cochran

                         Eric Schuler

 

Absent:              Paulette Johnson

             

Motion made by Tony Rushing, seconded by Eric Schuler, to dispense with the reading of the minutes from the April  4 regular meeting  and the April 6 Sewer Committee meeting and to approve them.  Motion carried.

 

Motion made by Larry White, seconded by Tony Rushing, to approve the March revenue report.  Motion carried.

 

Motion made by Eric Schuler, seconded by Tony Rushing, to pay the list of bills.  Upon roll call vote:  Tony Rushing – Yes; Larry White – Yes; Tim Cochran – Yes; Eric Schuler - Yes.  Motion carried.

 

President John Evans stated that he had authorized Direct of Public Works David Griffin to repair the holes in the school parking lot. 

 

Rachel Tanner was present on behalf of the De Soto Little League.  She informed the board that Autumn Kellerman had volunteered to redo the sign over the small concession stand.  President Evans advised her to discuss the matter with Trustee Paulette Johnson.

 

Motion made by Larry White, seconded by Eric Schuler, to approve the agreement with the De Soto Little League for the Little League to operate the concession stands for the period May 1, 2016 through July 30, 2016.  Upon roll call vote:  Tony Rushing – Yes; Larry White – Yes; Tim Cochran – Yes; Eric Schuler - Yes.  Motion carried.

 

The Village will fix the water problem on Hereford Lane per the owner’s authorization.

 

Motion made by Larry White, seconded by Tony Rushing, to approve the Notice to Proceed with Phase 1 Watermain Replacement.  Upon roll call vote: Tony Rushing – Yes; Larry White – Yes; Tim Cochran – Yes; Eric Schuler - Yes.  Motion carried.

 

Larry White reported that the Sewer Committee met with representatives from the Southern Illinois Regional Landfill (SIRL) and Village Engineer Harold Sheffer to discuss issues with SIRL’s leachate disposal through the Village’s wastewater treatment system.  The committee made the following recommendations.

 

1.           To allow SIRL to proceed with IEPA permit modifications to increase the volume to 60,000 gallons per; to remove the BOD/TSS loading limits listed on the permit; and to update/eliminate infrastructure specifications listed in the permit.

2.           Once IEPA approves the permit modifications, participate in a temporary pilot program, to increase the volume to see how it impacts the Village’s wastewater treatment system.

3.           Revise the current agreement with SIRL if there is no negative impact.

 

Trustee White pointed out that the ammonia problem will have to be addressed when regulations are implemented.  David Griffin is checking into a chemical additive to reduce the ammonia levels.  SIRL is conducting a study on ammonia levels and the most effective way to reduce them.

 

Trustee White also stated that the Landfill should pay a higher sewer rate because their BOD’s are much higher than the Village’s.

 

Motion made by Larry White, seconded by Tony Rushing, to approve the recommendations as specified by the Sewer Committee.  Upon roll call vote:  Tony Rushing – Yes; Larry White – Yes; Tim Cochran – Yes; Eric Schuler - Yes.  Motion carried.

 

Motion made by Tim Cochran, seconded by Larry White, to approve a two-year contract with William Kelly for mosquito abatement beginning April 30, 2016 through October 30, 2016.  Upon roll call vote:  Tony Rushing – Yes; Larry White – Yes; Tim Cochran – Yes; Eric Schuler - Yes.  Motion carried.

 

Trustee Cochran reported that they are still investigating the type and prices of lawn mowers.

 

Motion made by Eric Schuler, seconded by Tim Cochran, to spend up to $896 from the General Fund, Municipal Improvements, Line Item 150-492, to purchase flowers and mulch for the municipal parking lot.  Upon roll call vote:  Tony Rushing – Yes; Larry White – Yes; Tim Cochran – Yes; Eric Schuler - Yes.  Motion carried.

 

Motion made by Eric Schuler, seconded by Larry White, to purchase a refurbished floor scrubber for $350 from Building Services Supply Co. to be paid from the General Fund, Equipment, Line Item 150-494.  Upon roll call vote: Tony Rushing – Yes; Larry White – Yes; Tim Cochran – Yes; Eric Schuler - Yes.  Motion carried.

 

Director of Public Works David Griffin reported that he had been approached by an individual about installing a water tap for property on Landfill Road.  The property is located beyond the Village’s water line.  Therefore, the owner would be responsible for the expense of installing the pipe to reach the Village’s water line.

 

Trustee Larry White commented that the circus performance was good.  He thanked Trustee Paulette Johnson for her work on this project.

 

The next meeting will be held on Monday, May 2 at 7 PM at the Village Hall. 

 

Motion made by Tony Rushing, seconded by Eric Schuler, to adjourn the meeting at 7:50 PM.

 

Respectfully submitted,

 

 

 

Paula J. Parks

Village Clerk

 ----------------------------------------------------------------------------------------------------------------------

 

STATE OF ILLINOIS)

COUNTY OF JACKSON)

VILLAGE OF DESOTO)

 

Minutes

Board of Trustees Regular Meeting

April 18, 2016

 

President John Evans called the second monthly meeting of the De Soto Village Board of Trustees to order at 7:00 P.M.  Village Clerk Paula Parks was present to record the minutes.

 

Present:             John Evans                      Tony Rushing   

                         Larry White                     Tim Cochran

                         Eric Schuler

 

Absent:              Paulette Johnson

             

Motion made by Tony Rushing, seconded by Eric Schuler, to dispense with the reading of the minutes from the April  4 regular meeting  and the April 6 Sewer Committee meeting and to approve them.  Motion carried.

 

Motion made by Larry White, seconded by Tony Rushing, to approve the March revenue report.  Motion carried.

 

Motion made by Eric Schuler, seconded by Tony Rushing, to pay the list of bills.  Upon roll call vote:  Tony Rushing – Yes; Larry White – Yes; Tim Cochran – Yes; Eric Schuler - Yes.  Motion carried.

 

President John Evans stated that he had authorized Direct of Public Works David Griffin to repair the holes in the school parking lot. 

 

Rachel Tanner was present on behalf of the De Soto Little League.  She informed the board that Autumn Kellerman had volunteered to redo the sign over the small concession stand.  President Evans advised her to discuss the matter with Trustee Paulette Johnson.

 

Motion made by Larry White, seconded by Eric Schuler, to approve the agreement with the De Soto Little League for the Little League to operate the concession stands for the period May 1, 2016 through July 30, 2016.  Upon roll call vote:  Tony Rushing – Yes; Larry White – Yes; Tim Cochran – Yes; Eric Schuler - Yes.  Motion carried.

 

The Village will fix the water problem on Hereford Lane per the owner’s authorization.

 

Motion made by Larry White, seconded by Tony Rushing, to approve the Notice to Proceed with Phase 1 Watermain Replacement.  Upon roll call vote: Tony Rushing – Yes; Larry White – Yes; Tim Cochran – Yes; Eric Schuler - Yes.  Motion carried.

 

Larry White reported that the Sewer Committee met with representatives from the Southern Illinois Regional Landfill (SIRL) and Village Engineer Harold Sheffer to discuss issues with SIRL’s leachate disposal through the Village’s wastewater treatment system.  The committee made the following recommendations.

 

1.           To allow SIRL to proceed with IEPA permit modifications to increase the volume to 60,000 gallons per; to remove the BOD/TSS loading limits listed on the permit; and to update/eliminate infrastructure specifications listed in the permit.

2.           Once IEPA approves the permit modifications, participate in a temporary pilot program, to increase the volume to see how it impacts the Village’s wastewater treatment system.

3.           Revise the current agreement with SIRL if there is no negative impact.

 

Trustee White pointed out that the ammonia problem will have to be addressed when regulations are implemented.  David Griffin is checking into a chemical additive to reduce the ammonia levels.  SIRL is conducting a study on ammonia levels and the most effective way to reduce them.

 

Trustee White also stated that the Landfill should pay a higher sewer rate because their BOD’s are much higher than the Village’s.

 

Motion made by Larry White, seconded by Tony Rushing, to approve the recommendations as specified by the Sewer Committee.  Upon roll call vote:  Tony Rushing – Yes; Larry White – Yes; Tim Cochran – Yes; Eric Schuler - Yes.  Motion carried.

 

Motion made by Tim Cochran, seconded by Larry White, to approve a two-year contract with William Kelly for mosquito abatement beginning April 30, 2016 through October 30, 2016.  Upon roll call vote:  Tony Rushing – Yes; Larry White – Yes; Tim Cochran – Yes; Eric Schuler - Yes.  Motion carried.

 

Trustee Cochran reported that they are still investigating the type and prices of lawn mowers.

 

Motion made by Eric Schuler, seconded by Tim Cochran, to spend up to $896 from the General Fund, Municipal Improvements, Line Item 150-492, to purchase flowers and mulch for the municipal parking lot.  Upon roll call vote:  Tony Rushing – Yes; Larry White – Yes; Tim Cochran – Yes; Eric Schuler - Yes.  Motion carried.

 

Motion made by Eric Schuler, seconded by Larry White, to purchase a refurbished floor scrubber for $350 from Building Services Supply Co. to be paid from the General Fund, Equipment, Line Item 150-494.  Upon roll call vote: Tony Rushing – Yes; Larry White – Yes; Tim Cochran – Yes; Eric Schuler - Yes.  Motion carried.

 

Director of Public Works David Griffin reported that he had been approached by an individual about installing a water tap for property on Landfill Road.  The property is located beyond the Village’s water line.  Therefore, the owner would be responsible for the expense of installing the pipe to reach the Village’s water line.

 

Trustee Larry White commented that the circus performance was good.  He thanked Trustee Paulette Johnson for her work on this project.

 

The next meeting will be held on Monday, May 2 at 7 PM at the Village Hall. 

 

Motion made by Tony Rushing, seconded by Eric Schuler, to adjourn the meeting at 7:50 PM.

 

Respectfully submitted,

 

 

 

Paula J. Parks

Village Clerk

 -------------------------------------------------------------------------------------------------------------------------

 STATE OF ILLINOIS)

COUNTY OF JACKSON)

VILLAGE OF DESOTO)

 

Minutes

Sewer Committee

April 6, 2016

 

The Sewer Committee met with Southern Illinois Regional Landfill (SIRL) on Wednesday, April 6, 2016 to discuss proposed action that would ultimately result in greater volume/revenue to the Village and reduced loading/volume restrictions for SIRL so it can operate its leachate system as it was designed to be run.  The meeting was called to order at 4:00 PM.

 

Present:

 

Larry White, Village Trustee

John Evans, Village President

David Griffin, Director of Public Works

Harold Sheffer, Village Engineer with J.T. Blankinship

Dave Vasbinder, Environmental Manager with Republic Services

Gary Pearson, General Manager with Republic Services

Doug Ticer, SIRL Manager

 

Dave Vasbinder explained that SIRL wanted to meet with the Village because they need more flexibility to discharge leachate to the Village’s wastewater treatment system because they are producing more leachate and extracted groundwater than they can give us per the agreement between the Village and SIRL and IEPA permit regulations.

 

The Landfill proposed modifications of the current agreement to include:

 

1.           Increase gallons per day restriction;

2.           Update the discharge schedule;

3.           Add condition that auto-sampler will be maintained in an operable condition by SIRL;

4.           Add condition that odor control system will be maintained in an operable condition by SIRL; and

5.           Once executed, SIRL would immediately begin complying with the conditions of the new disposal agreement while maintaining compliance with conditions of the current IEPA permit.

 

The Landfill asked to submit permit modifications to IEPA to:

 

1.           Eliminate/extend leachate and waste water volume discharge limits at its expense;

2.           Update/eliminate infrastructure specifications listed in the permit;

3.           Remove BOD/TSS loading limits listed in the permit; and

4.           All other conditions (sampling and reporting) to remain as is.

 

The Landfill would submit the permit modification request to IEPA at its expense.

 

Mr. Vasbinder explained that the Landfill has difficulty operating its leachate system due to the limitations of volume and the IEPA permit.  He said the volume limit needed to be about 60,000 gallons per day.  Therefore, the current agreement with the Village would have to be revised and the IEPA permit would have to be modified.  Mr. Vasbinder pointed out that increased volume would also result in more revenue for the Village.

 

Village Engineer Harold Sheffer said he was okay with the increase and applying for modifications to the IEPA permit, but he needed to make sure the increased volume does not have a negative impact on the Village’s wastewater treatment system.  He will contact the equipment manufacturer to see if this is feasible.

 

Committee members agreed on the following recommendations to the Board.

 

1.           Allow SIRL to proceed with IEPA permit modifications to increase the volume to 60,000 gallons per day; to remove the BOD/TSS loading limits listed in the permit; and to update/eliminate infrastructure specifications listed in the permit.

2.           Once IEPA approves the permit modifications, participate in a temporary pilot program to increase the volume to see how it impacts the Village’s wastewater treatment system.

3.           Revise the current agreement if there is no negative impact.

 

Meeting adjourned at 5:20 p.m.

 

Respectfully submitted,

  

 

Paula J. Parks

Village Clerk

 

 --------------------------------------------------------------------------------------------------------------------

 

STATE OF ILLINOIS)

COUNTY OF JACKSON)

VILLAGE OF DESOTO)

 

Minutes

Board of Trustees Regular Meeting

April 4, 2016

 

President John Evans called the first monthly meeting of the De Soto Village Board of Trustees to order at 7:00 P.M.  Village Clerk Paula Parks was present to record the minutes.

 

Present:             John Evans                      Paulette Johnson          

                         Larry White                     Tim Cochran

                         Eric Schuler

 

Absent:              Tony Rushing

             

Motion made by Paulette Johnson, seconded by Eric Schuler, to dispense with the reading of the minutes and to approve them.  Motion carried.

 

Motion made by Eric Schuler, seconded by Tim Cochran, to approve the March expense report.  Motion carried.

 

Motion made by Larry White, seconded by Paulette Johnson, to pay the list of bills.  Upon roll call vote:  Paulette Johnson – Yes; Larry White – Yes; Tim Cochran – Yes; Eric Schuler - Yes.  Motion carried.

 

Rachel Tanner was present on behalf of the De Soto Little League to sign the concession stand agreement.  Action will be taken at the next board meeting when the agreement is on the agenda.

 

Sheila Snyder asked if she could use fluorescent marking paint for the Julie Moore 5K Run.  The route starts and ends at the city park.  Board members authorized use of the paint, which washes away.

 

President John Evans had developed a route in regard to the weed ordinance.  The town will be split between committee members for their determination of which properties within the village limits are in violation of the weed ordinance.

 

Trustee Paulette Johnson presented the De Soto Little League practice schedule.  She is working on the schedule for the other in-town leagues that use the diamonds.  The schedule for out-of-town leagues will be completed after the in-town leagues schedule has been finalized.

 

Trustee Johnson explained that Frank Doan has resigned at the person to prepare the ball diamonds.  Mrs. Johnson recommended Chris Tefft, the park caretaker, as the new diamond preparer.  Mr. Doan will train him.  Jim Jones will train him if Mr. Doan is not available.

 

John Johnson started re-siding the small concession stand.

 

The De Soto Little League cleaned the park on Saturday, April 2.

 

Trustee Johnson purchased two cabinets to store the PA system and karaoke equipment at the park pavilion.

 

Motion made by Larry White, seconded by Tim Cochran, to approve the loan agreement with the Illinois Environmental Protection Agency (IEPA) in the amount of $573.824.40 for Phase 1 Watermain Replacements. Upon roll call vote:  Upon roll call vote:  Paulette Johnson – Yes; Larry White – Yes; Tim Cochran – Yes; Eric Schuler - Yes.  Motion carried.

 

Motion made by Larry White, seconded by Tim Cochran, to issue the Notice of Award to Haier Plumbing and Heating Inc. of  Okawville, IL  in the amount of $502,159.70 for Phase 1 Watermain Replacements.  Upon roll call vote: Upon roll call vote:  Paulette Johnson – Yes; Larry White – Yes; Tim Cochran – Yes; Eric Schuler - Yes.  Motion carried.

 

Discussion on the exposed water line on Hereford Lane was tabled due to the fact that the property owner was unable to meet with President Evans and Trustee White.

 

The Sewer Committee will meet with representatives from the Southern Illinois Regional Landfill on Wednesday, April 6 at 4 PM to discuss problems with leachate disposal.

 

Trustee Tim Cochran reported that the village street employees had requested that the Village supply them with work cell phones or give them an allowance for the use of their personal cell phones.

 

Jana Fann had researched the cost of adding three lines to the current Verizon account.  There would be two lines for the two street employees and one line for the police department.  The phone for the police department would be kept at the Village Hall.  The officers would use the phone while on duty and then leave it on the charger for the next shift.  The cost of purchasing three basic phones is $20 per phone for a total cost of $60.00  The cost to add three phone lines with the 8% discount  is $18.40 per line for a total cost of $55.20.  The estimated cost to change the current plan and add these three lines would be $173.60 plus applicable taxes.  The Village is currently paying an average of $150.95 including taxes for just two phone lines.  The new plan would still have unlimited talk and text, but data usage would be limited to 6 GB.

 

Director of Public Works David Griffin reported the following.

 

1.           They had pulled the pumps at No. 3 pump station;

2.           They had been mowing, weed spraying and picking up trash;

3.           They had been working on ditches and installing culverts; and

4.           He had checked with Mediacom on the status of their boring and clean up.

 

Motion made by Paulette Johnson, seconded by Larry White, to purchase two basic phones for the public works employees to be used as work phones only plus one basic phone for the police department if wanted and to go with the new Verizon plan at the rates specified.  Upon roll call vote:  Paulette Johnson – Yes; Larry White – Yes; Tim Cochran – Yes; Eric Schuler - Yes.  Motion carried.

 

Motion made by Paulette Johnson, seconded by Eric Schuler, to adopt the Cell Phone Usage Policy with the discussed amendments.  Upon roll call vote:  Paulette Johnson – Yes; Larry White – Yes; Tim Cochran – Yes; Eric Schuler - Yes.  Motion carried.

 

The next meeting will be held on Monday, April 18 at 7 PM at the Village Hall. 

 

Motion made by Paulette Johnson, seconded by Larry White, to adjourn the meeting at 7:45 PM.

 

Respectfully submitted,

 

  

Paula J. Parks

Village Clerk

 ------------------------------------------------------------------------------------------------------------------------

 

STATE OF ILLINOIS)

COUNTY OF JACKSON)

VILLAGE OF DESOTO)

 

Minutes

Board of Trustees Regular Meeting

March 21, 2016

 

President John Evans called the second monthly meeting of the De Soto Village Board of Trustees to order at 7:00 P.M.  Jana Fann recorded the minutes in the absence of Village Clerk Paula Parks.

 

Present:             Tony Rushing                  Paulette Johnson          

                          John Evans                     Larry White                    

                         Tim Cochran                   Eric Schuler

 

Absent:              Lisa Fenton

             

Motion made by Larry White, seconded by Tony Rushing, to dispense with the reading of the minutes and to approve them.  Motion carried.

 

Motion made by Tony Rushing, seconded by Paulette Johnson, to approve the February revenue report.  Motion carried.

 

Motion made by Tony Rushing, seconded by Eric Schuler, to pay the list of bills.  Upon roll call vote:  Tony Rushing- Yes; Paulette Johnson – Yes; Larry White – Yes; Tim Cochran – Yes; Eric Schuler - Yes.  Motion carried.

 

Motion made by Larry White, seconded by Eric Schuler, to accept the resignation of Village Trustee Lisa Fenton.  Motion Carried.

 

Motion made by Paulette Johnson, seconded by Larry White, to declare a vacancy in a trustee position.  Upon roll call vote:  Tony Rushing – Yes; Paulette Johnson – Yes; Larry White – Yes, Tim Cochran – Yes; Eric Schuler – Yes.  Motion carried.

 

Motion made by Tim Cochran, seconded by Eric Schuler, to contract for municipal buildings and streets with Constellation Energy for 24 months.  Upon roll call vote:  Tony Rushing – Yes; Paulette Johnson – Yes; Larry White – Yes; Tim Cochran – Yes; Eric Schuler – Yes.  Motion carried.

 

Motion made by Tony Rushing, seconded by Larry White, to hire Eric Howard for full time patrolman at the rate of $13.00 per hour with a probationary period of six months.  Beginning date for Officer Howard will be April 7th.  Upon roll call vote:  Tony Rushing – Yes; Paulette Johnson – Yes; Larry White – Yes; Tim Cochran – Yes; Eric Schuler – Yes.  Motion carried.

 

Motion made by Tony Rushing, seconded by Tim Cochran, to approve the budget for fiscal year May 1, 2016 through April 30, 2017.  Upon roll call vote:  Tony Rushing – Yes; Paulette Johnson – Yes; Larry White – Yes; Tim Cochran – Yes; Eric Schuler – Yes.  Motion carried.

 

John Evans brought to the attention of the Board of Trustees an exposed 6” water line on Hereford Lane. The culvert underneath the water line has collapsed and the hole is approximately eight foot deep to the bottom of the culvert.  The Village may need to boar the water line and move it.  David Griffin is to get some prices on culverts.  John Evans will talk with property owner, Paul Blumenstock, to see what can be done to fix this problem. 

 

Paulette Johnson said that the numbers were down for this year’s Easter egg hunt at the park but all went well. 

 

Paulette Johnson said that park cleanup day will be Saturday, April 2nd at 8:00 a.m., and volunteers are welcome.

 

Paulette Johnson would like to purchase a 38” in-ground table pedestal from Miracle Equipment in the amount of $1,103.00 for the park.  Motion made by Larry White, seconded by Eric Schuler to purchase the table.  Upon roll call vote:  Tony Rushing – Yes; Paulette Johnson – Yes; Larry White – Yes; Tim Cochran – Yes; Eric Schuler – Yes.  Motion carried.

 

Paulette Johnson said that the Circus Company will be sending flyers to hang up around town.  The circus will be held on the large ball field at the park.

 

Paulette Johnson asked David Griffin to get a load of dirt for the low spots on the large ball field. 

 

Larry White said that the IEPA approved our loan in the amount of $574,000 for phase I water project.

 

Motion made by Paulette Johnson, seconded by Larry White, to go into executive session at 7:50 p.m., pursuant to 5 ILCS 120/2(c)(1), to discuss personnel issues.  Upon roll call vote: Tony Rushing – Yes; Paulette Johnson – Yes; Larry White – Yes; Tim Cochran – Yes; Eric Schuler – Yes.  Motion carried.

 

Motion made by Ton Rushing, seconded by Tim Cochran, to come out of executive session at 8:14 p.m.  Upon roll call vote:  Tony Rushing – Yes; Paulette Johnson – Yes; Larry White – Yes; Tim Cochran – Yes; Eric Schuler – Yes.  Motion carried.

 

Motion made by Paulette Johnson, seconded by Eric Schuler, to give a 3% raise for all full time employees beginning first pay period in May 2016.  Also a 3% raise will be given to the Janitor, Village Clerk, Treasurer and Utilities Clerk.  Upon roll call vote:  Tony Rushing – Yes; Paulette Johnson – Yes; Larry White – Yes; Tim Cochran – Yes; Eric Schuler – Yes.  Motion carried.

 

The next meeting will be held on Monday, April 4 at the Village Hall.

 

Motion made by Larry White, seconded by Tony Rushing, to adjourn the meeting at 8:17 p.m.

 

Respectfully submitted,

 

  

Paula J. Parks

Village Clerk

 

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STATE OF ILLINOIS)

COUNTY OF JACKSON)

VILLAGE OF DE SOTO)

 

Minutes

Budget Meeting

March 14, 2016

 

All committees met at 7 PM to prepare the budget for fiscal year beginning May 1, 2016 through April 30, 2017.

 

Present:              Paulette Johnson

                          Larry White

                          Tim Cochran

                          John Evans

                          Eric Schuler

                           

Trustees worked on the budgets for the Police, Streets and Alleys, Water and Sewer funds. All budgets were submitted to Treasurer Dana Smith for preparation to submit to the board for adoption at the next regular board meeting on March 21, 2016.

 

No action was taken.

 

The  meeting dismissed at 7:30 PM.

 

Respectfully submitted,

 

 Paula J. Parks

Village Clerk

 ----------------------------------------------------------------------------------------------------------------------

 

 STATE OF ILLINOIS)

COUNTY OF JACKSON)

VILLAGE OF DESOTO)

 

Minutes

Police Committee

March 14, 2016

 

The Police Committee met on March 14, 2016 at 6 PM to interview candidate Eric Howard for a full time police officer position.

 

Present:

 

Paulette Johnson, Trustee

Eric Schuler, Trustee

John Evans, President

Larry White, Trustee

Tim Cochran, Trustee

 

President Evans asked Mr. Howard the regular interview questions.

 

Mr. Howard chose law enforcement because to make a difference in the community.  His main goal is to keep the community safe.  He is also proactive with drug enforcement.

 

Police Chief Ben Doan explained the employee benefits to Mr. Howard.

 

The interview ended at 6:25 PM.

 

Board members agree there should be a three-month probation period because there is no contract for a fully trained officer.  Mr. Howard will start at $13 per hour.

 

Meeting adjourned at 6:30 p.m.

 

Respectfully submitted,

 

  

Paula J. Parks

Village Clerk

 

 -----------------------------------------------------------------------------------------------------------------------

 

STATE OF ILLINOIS)

COUNTY OF JACKSON)

VILLAGE OF DESOTO)

 

Minutes

Circus Committee

March 14, 2016

 

The Ad Hoc Circus Committee met on March 14, 2016 to continue planning for the circus to be held Sunday, April 10. 

Present:

 

Paulette Johnson, Trustee

Eric Schuler, Trustee

John Evans, President

Rachel Tanner, Community Volunteer

Andrea Bullar, Community Volunteer

 

Trustee Johnson reported that the circus will have to be put on either the large ball diamond or on the leased property across the street that is used for parking.

 

Tickets can be sold at the 4-Way Quik Stop and the First Mid-Illinois Bank and Trust.  Mrs. Johnson will check with Casey’s at Hurst and Elkville to get permissions to sell tickets there.

 

The clown will be at the De Soto Grade School at 8 AM on Monday, April 4.  Then she will go to Puddle Jumpers.  Trustee Johnson also wants to take her to a couple of other schools.

 

Circus information will be included in the Village Newsletter for April.  Eric Schuler will take care of advertising on the radio and TV stations. 

 

Committee members decided to hold a poster contest for DGS students grades K-6.  The winner from each grade will receive a free ticket.  The clown will award the tickets to the winners when she visits the school.  Andrea Bullar will create a flyer about the poster contest to be sent home with the students.

 

The committee will meet Friday, April 1 at 5:45 PM to judge the posters.

 

The meeting ended at 7 PM.

 

Respectfully submitted,

 

 

Paula J. Parks

Village Clerk

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STATE OF ILLINOIS)

COUNTY OF JACKSON)

VILLAGE OF DESOTO)

 

Minutes

Water Committee

March 9, 2016

 

The Water Committee met with J.T. Blankinship on Wednesday, March 9, 2016 to discuss Phase I and Phase II water projects.  The meeting was called to order at 3:30 p.m.

 

Present:

 

Larry White, Trustee

Tony  Rushing, Trustee

John Evans, Village President

David Griffin, Director of Public Works

Harold Sheffer, Engineer with J.T. Blankinship

 

Discussion was made regarding Phase I water project EPA loan expansion over 20 years payback.

 

Discussion was made on Phase II water project of what the cost of the project would be and possibly cutting the project down to cut costs.  This will include applying for another grant and finding out when to reapply for the grant.  Water maps were reviewed.

 

It was the consensus to move forward with Phase I and the seek options for Phase II to be discussed at a later date.  Discussion was made that a possible increase to water rates to cover payments on Phase II water project.

 

Meeting adjourned at 5:00 p.m.

 

Respectfully submitted,

 

 

 

Paula J. Parks

Village Clerk

 ---------------------------------------------------------------------------------------------------------------------

 

 STATE OF ILLINOIS)

COUNTY OF JACKSON)

VILLAGE OF DESOTO)

 

Minutes

Board of Trustees Regular Meeting

March 7, 2016

 

President John Evans called the first regular monthly meeting of the De Soto Village Board of Trustees to order at 7:00 P.M.  Village Clerk Paula Parks was present to record the minutes.

 

Present:             John Evans                      Tim Cochran

                         Paulette Johnson              Eric Schuler

                          Tony Rushing                  Larry White

 

Absent:              Lisa Fenton

                           

Motion made by Tony Rushing, seconded by Larry White, to dispense with the reading of the minutes and to approve them.  Motion carried.

 

Motion made by Paulette Johnson, seconded by Tony Rushing, to approve the February expense report.  Motion carried. 

 

Motion made by Eric Schuler, seconded by Tim Cochran, to pay the list of bills.  Upon roll call vote:  Tony Rushing – Yes; Paulette Johnson – Yes; Larry White – Yes; Tim Cochran – Yes; Eric Schuler – Yes.  Motion carried. 

 

Andrea Bullar asked to use the Seniors Park for the Farmers Market this year.  The market will be held on Tuesdays from 3 PM to 6 PM beginning June 7.

 

Motion made by Larry White, seconded by Eric Schuler, to approve Mrs. Bullar’s request to use the Seniors Park for the Farmers Market.  Motion carried.

 

Sheila Snyder requested permission to hold a 5K run/walk on May 7, 2016 to raise funds for Julie Moore.  Mrs. Moore has had several surgeries in the past year and is facing medical costs as well as the cost to make her residence handicapped accessible.

 

Motion made by Larry White, seconded by Tony Rushing, to allow Sheila Snyder to hold a 5K run/walk on May 7, 2016 to raise funds for Julie Moore.  Motion carried.

 

Trustee Paulette Johnson announced that the Little League will hold Park Cleanup Day on

April 2.  Opening day for the Little League is June 4.

 

The Easter egg hunt will be held March 19 with a rain date of March 26.

 

Circus performances will be held at 2:00 PM and 4:30 PM on April 10.

 

Police Chief Ben Doan asked the Board if they were going to hire another full time officer.  He told the board members that he has a candidate who had previously applied and is currently working part time for the Village.  The candidate is fully trained.

 

The Police Committee will meet at 6 PM on Monday, March 14 to interview the candidate.

 

The Circus Committee will be at 6:15 PM on Monday, March 14.

 

Motion made by Larry White, seconded by Tony Rushing, to approve the application from Bradley Bean for a ¾” water tap at 16595 N. Highway 51, pending Kinkaid’s approval and payment of the fee.  Motion carried.

 

Attorney Pat Hoke has completed her findings on the EPA loan documents for Phase 1 of the water systems improvement project.  The documents will now go back to the state.

 

Motion made by Tim Cochran, seconded by Eric Schuler, to allow the Murphysboro VFW to collect donations at the four-way intersection for the Wounded Warrier Project on Saturday, April 2 and Saturday, April 16.  Motion carried.

 

After discussion about several properties that have overgrown weeds and brush, Village board members felt they should enforce the weed ordinance more stringently.  John Evans, Tony Rushing and David Griffin will identify target areas.

 

Trustee Paulette Johnson reported that the new section of fence is up at the park.  There is another section that eventually needs to be replaced.

 

Trustee Johnson thanked the maintenance department for installing the two new pieces of playground equipment.

 

Larry White, John Evans and Tony Rushing will meet with Harold Sheffer on Wednesday, March 9 at 3:30 PM regarding the water systems improvement project, Phase 1 and Phase 2.

 

The next meeting will be held Monday, March 21 at 7 PM at the Village Hall.

 

Motion made by Tim Cochran, seconded by Paulette Johnson, to adjourn the meeting at 8:30 PM.  Motion carried.

Respectfully submitted,

 

Paula J. Parks

Village Clerk

 

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