STATE OF ILLINOIS)

COUNTY OF JACKSON)

VILLAGE OF DESOTO)

 

Minutes

Board of Trustees Regular Meeting

February 6, 2017

 

President John Evans called the first regular meeting of the De Soto Village Board of Trustees to order at 7:00 P.M.  Village Clerk Paula Parks was present to record the minutes.

 

Present:             Brian Gleason                 Paulette Johnson

                         Tim Cochran                   Eric Schuler

                         Larry White                    John Evans

                         Tony Rushing

             

Motion made by Tony Rushing, seconded by Eric Schuler, to dispense with the reading of the minutes and to approve the minutes of the January 17 regular meeting, the January 23 Public Safety Committee meeting  and the February 1 Sewer Committee meeting.  Motion carried.

 

Motion made by Tony Rushing, seconded by Eric Schuler, to approve the January expense report.  Motion carried.

 

Motion made by Larry White, seconded by Brian Gleason, to pay the list of bills.  Upon roll call vote:   Tony Rushing – Yes; Brian Gleason – Yes; Paulette Johnson – Yes; Larry White – Yes; Tim Cochran – Yes; Eric Schuler – Yes.  Motion carried.

 

Casey Cross was present to report that all Little League head coaches and Little League board members will be responsible for checking out their own set of keys to the park.    Mrs. Cross also reported that Little League no longer wants to be responsible for stocking the concession stands for the Little League games.  They will get volunteers to operate the stands.  She also said Little League would pay for the field prep.

 

Trustee Paulette Johnson will draft a new agreement reflecting the changes.

 

The Little League has been looking into fundraisers that would raise more money.  They asked the Board to consider hanging 4’ x 8’ signs on the fence.  They would sell advertisement on the signs for a yearly sponsorship.

 

The Little League also asked permission to have signs made to honor all Little League World Series winners.  The signs would be hung on the upper part of the backstop where the current sign is hung.

 

President John Evans reported that EPA Permit #2016-EP-61730 was approved, allowing Southern Illinois Regional Landfill to discharge up to 60,000 gallons of wastewater per day at the De Soto sewer plant.

 

Motion made by Tony Rushing, seconded by Larry White, to authorize Southern Illinois Regional Landfill to proceed with the application for a supplemental EPA permit for the direct discharge of landfill leachate to the Village of De Soto sewage treatment plant via forcemain.   Upon roll call vote: Tony Rushing – Yes; Brian Gleason – Yes; Paulette Johnson – Yes; Larry White – Yes; Tim Cochran – Yes; Eric Schuler – Yes.  Motion carried.

 

Motion made by Tony Rushing, seconded by Eric Schuler, to table the revised agreement with Southern Illinois Regional Landfill so that the village engineer can review it.  Motion carried.

 

Motion made by Paulette Johnson, seconded by Eric Schuler, to purchase an Excelerator hand dryer for up to $600 to be placed in the ladies restroom on the east side of the park.  Upon roll call vote:  Tony Rushing – Yes; Brian Gleason – Yes; Paulette Johnson – Yes; Larry White – Yes; Tim Cochran – Yes; Eric Schuler – Yes.  Motion carried.

 

Trustee Brian Gleason reported that the Public Safety Committee met to review the revised nuisance ordinance.  The revised ordinance was sent to Attorney Pat Hoke for her review.

 

Motion made by Larry White, seconded by Eric Schuler, to allow the Jackson County Clerk to use the Village Hall on April 4, 2017 from 5 AM to 10 PM as a polling place for the Consolidated Election and to waive the fee.  Upon roll call vote:  Tony Rushing – Yes; Brian Gleason – Yes; Paulette Johnson – Yes; Larry White – Yes; Tim Cochran – Yes; Eric Schuler – Yes.  Motion carried.

 

Motion made by Larry White, seconded by Paulette Johnson, to allow the Jackson County Health Department to use the east hall once a week for six weeks to hold classes for diabetics and caregivers and to waive the fee.  Upon roll call vote:  Tony Rushing – Yes; Brian Gleason – Yes; Paulette Johnson – Yes; Larry White – Yes; Tim Cochran – Yes; Eric Schuler – Yes.  Motion carried.

 

Motion made by Paulette Johnson, seconded by Eric Schuler, to hire Gardener Fence for $1,856.21 to complete the fencing on the playground.  Upon roll call vote:  Tony Rushing – Yes; Brian Gleason – Yes; Paulette Johnson – Yes; Larry White – Yes; Tim Cochran – Yes; Eric Schuler – Yes.  Motion carried.

 

Trustee Johnson reported that she had planted a tree in memory of Barbara Bandy behind the dugout by first base on the large field.  Amber Judd donated $300 to the park in memory of Mrs. Bandy.  Mrs. Judd will purchase a plaque in memory of her mother, Barbara Bandy.

 

President John Evans reported that the energy contract with Homefield Energy will be renewed June 2017 with a rate of .06193 from June 2017 to June 2019 and .06187 from June 2019 to December 2020.

 

Motion made by Larry White, seconded by Eric Schuler, to pass Ordinance No. 2017-1 authorizing the loan agreement to borrow funds for up to $700,000 from the Public Water Supply Loan Program for Phase II of the Watermain Replacement project.  Upon roll call vote:  Tony Rushing – Yes; Brian Gleason – Yes; Paulette Johnson – Yes; Larry White – Yes; Tim Cochran – Yes; Eric Schuler – Yes.  Motion carried.  Ordinance incorporated by reference.

 

Motion made by Larry White, seconded by Eric Schuler, to pass Resolution 2017-2 authorizing President John Evans to sign the loan documents on behalf of the Village.  Upon roll call vote:  Tony Rushing – Yes; Brian Gleason – Yes; Paulette Johnson – Yes; Larry White – Yes; Tim Cochran – Yes; Eric Schuler – Yes.  Motion carried.  Resolution incorporated by reference.

 

Motion made by Larry White, seconded by Tony Rushing, to approve the Notice of Intent to Borrow Funds and Right to File a Petition to put the question of borrowing funds on the ballot at the next General Election for Phase II of the Watermain Replacement project.  Upon roll call vote:  Tony Rushing – Yes; Brian Gleason – Yes; Paulette Johnson – Yes; Larry White – Yes; Tim Cochran – Yes; Eric Schuler – Yes.  Motion carried.

 

The next meeting will be held on Tuesday, February 21 at 7:00 p.m. at the Village Hall.  The meeting is on Tuesday due to the observance of Presidents Day.

 

Motion made by Tony Rushing, seconded by Larry White, to adjourn the meeting at 8:15 PM.  Motion carried.

 

Respectfully Submitted,

 

 

 

Paula J. Parks

Village Clerk

---------------------------------------------------------------------------------------------------------------------------

STATE OF ILLINOIS)

COUNTY OF JACKSON)

VILLAGE OF DESOTO)

 

Minutes

Nuisance Committee

January 23, 2017

 

The Public Safety Committee met on January 23, 2017 at 7 PM.  The purpose of the meeting was to discuss revisions of the current nuisance ordinance.  Chairperson Brian Gleason called the meeting to order.

 

Present:

 

Brian Gleason, Chair

Eric Schuler, Trustee

Paulette Johnson, Trustee

 

 Committee members reviewed the draft revised ordinance.  They discussed their understanding of the penalties.  Trustee Eric Schuler questioned the term “reasonable time” in Section 25-1-4 Notice to Abate.  Village Clerk Paula will ask Attorney Pat Hoke for clarification.  She will send the revised ordinance to Attorney for her review.

 

The meeting ended at 8 PM.

 

Respectfully submitted,

 

  

Paula J. Parks

Village Clerk

 --------------------------------------------------------------------------------------------------------------------------

 

STATE OF ILLINOIS)

COUNTY OF JACKSON)

VILLAGE OF DESOTO)

 

Minutes

Board of Trustees Regular Meeting

January 17, 2017

 

President John Evans called the second regular meeting of the De Soto Village Board of Trustees to order at 7:00 P.M.  Village Clerk Paula Parks was present to record the minutes.

 

Present:             Brian Gleason                 Paulette Johnson

                         Tim Cochran                   Eric Schuler

                         Larry White                    John Evans

                         Tony Rushing

             

Motion made by Paulette Johnson, seconded by Tony Rushing, to dispense with the reading of the minutes and to approve the January 3 meeting minutes and the January 5 Special Nuisance Committee meeting minutes.  Motion carried.

 

Motion made by Tony Rushing, seconded by Larry White, to approve the December revenue report.  Motion carried.

 

Motion made by Eric Schuler, seconded by Brian Gleason, to pay the list of bills.  Upon roll call vote:   Tony Rushing – Yes; Brian Gleason – Yes; Paulette Johnson – Yes; Larry White – Yes; Tim Cochran – Yes; Eric Schuler – Yes.  Motion carried.

 

Motion made by Brian Gleason, seconded by Tony Rushing, to approve the Intergovernmental Agreement between Jackson County Telephone System and Village of De Soto for dispatching emergency services.  Upon roll call vote:  Tony Rushing – Yes; Brian Gleason – Yes; Paulette Johnson – Yes; Larry White – Yes; Tim Cochran – Yes; Eric Schuler – Yes.  Motion carried.  Agreement incorporated by reference.

 

The Board agreed they should not pass the Proclamation for School Choice Week due to the fact that the event is more suitable for metro areas.

 

Motion made by Larry White, seconded by Tony Rushing, to schedule the De Soto Lions Club to collect donations at the four-way intersection on May 5 with a rain date of May 12 and on October 6 with a rain date of October 13.  Motion carried.

 

Motion made by Brian Gleason, seconded by Tony Rushing, to approve the request for Phillip Gallie to ride along with the Village’s police officers.  Motion carried.

 

The Public Safety Committee will meet January 23 at 7 PM at the Village Hall to discuss the revisions of the current nuisance ordinance.

 

Motion made by Paulette Johnson to purchase an Excelerator Series hand dryer for $600 for the ladies restroom in the big pavilion.  Mrs. Johnson withdrew the motion for further investigation on the electrical capacity.

 

Mrs. Johnson reported that the furnace at the park house had to be repaired.

 

Trustee Eric Schuler reported that the Fire Department wants to install three new motion lights in front of the building.  The Fire Department said they would install the lights if the Village would purchase them.

 

Motion made by Eric Schuler, seconded by Brian Gleason, to purchase three (3) dusk-to-dawn lights for the fire department for $435.99, to be paid from the General Fund, Line Item 150-410, Building Maintenance.  Upon roll call vote:  Tony Rushing – Yes; Brian Gleason – Yes; Paulette Johnson – Yes; Larry White – Yes; Tim Cochran – Yes; Eric Schuler – Yes.  Motion carried.

 

Director of Public Works David Griffin reported the following:

 

1.           The landfill numbers are up again – 524 BOD’s; 39.7 suspended solids; 507 Ammonia.

2.           Mr. Griffin will advise DGS Superintendent Nathaniel Wilson about how to comply with the law requiring the school to test the water for lead contamination.

 

Motion made by Tony Rushing, seconded by Larry, to go into executive session at 7:40 PM to discuss possible litigation, pursuant to 5 ILCS 120/2(c)(11).  Upon roll call vote:  Tony Rushing – Yes; Brian Gleason – Yes; Paulette Johnson – Yes; Larry White – Yes; Tim Cochran – Yes; Eric Schuler – Yes.  Motion carried.

 

Motion made by Paulette Johnson, seconded by Eric Schuler, to come out of executive session at 8:10 PM.  Upon roll call vote:  Tony Rushing – Yes; Brian Gleason – Yes; Paulette Johnson – Yes; Larry White – Yes; Tim Cochran – Yes; Eric Schuler – Yes.  Motion carried.

 

President Evans reported that a potential litigation issue was discussed.  The Board will be working with counsel to resolve the issue.

 

The next meeting will be held on Monday, February 6 at 7:00 p.m. at the Village Hall.

 

Motion made by Tim Cochran, seconded by Tony Rushing, to adjourn the meeting at 8:15 PM.  Motion carried.

 

Respectfully Submitted,

 

 

 

Paula J. Parks

Village Clerk

--------------------------------------------------------------------------------------------------------------------------

STATE OF ILLINOIS)

COUNTY OF JACKSON)

VILLAGE OF DESOTO)

 

Minutes

Nuisance Committee

January 5, 2017

 

The Special Nuisance Committee met on January 5, 2017 at 3 PM.  The purpose of the meeting was to discuss the drainage problem at Briarwood Road.  Chairperson Paulette Johnson called the meeting to order.

 

Present:

 

Paulette Johnson, Trustee

Tim Cochran, Trustee

Tony Rushing, Trustee

Harold Sheffer, J. T. Blankinship

Mark Sutton, J. T. Blankinship

David Griffin, Director of Public Works

 

 Mr. Sheffer and Mr. Sutton presented their findings on the drainage problem on Briarwood Road.  They had drawings of the area showing their proposal for correcting the problem.  The cost estimate of $42,795.00 reflects everything that would have to be done. 

 

Trustee Johnson asked Mr. Sheffer if the complaint someone had made that a culvert from years ago was put in the wrong way was correct.  Mr. Sheffer said it was not true.  He explained that it drained the way it should.

 

Mr. Sheffer said the quantity of water draining to the lake would be the same.  The changes would just control how fast it got there.

 

The meeting ended at 3:45 PM.

 

Respectfully submitted,

 

  

Paula J. Parks

Village Clerk

 

 -------------------------------------------------------------------------------------------------------------------------

STATE OF ILLINOIS)

COUNTY OF JACKSON)

VILLAGE OF DESOTO)

 

Minutes

Board of Trustees Regular Meeting

January 3, 2017

 

President John Evans called the first regular meeting of the De Soto Village Board of Trustees to order at 7:00 P.M.  Village Clerk Paula Parks was present to record the minutes.

 

Present:             Brian Gleason                 Paulette Johnson

                         Tim Cochran                   Eric Schuler

                          Larry White                    John Evans

                         Tony Rushing

             

Motion made by Larry White, seconded by Eric Schuler, to dispense with the reading of the minutes and to approve them.  Motion carried.

 

Motion made by Tony Rushing, seconded by Eric Schuler, to approve the December expense report.  Motion carried.

 

Motion made by Tony Rushing, seconded by Brian Gleason, to pay the list of bills.  Upon roll call vote:   Tony Rushing – Yes; Brian Gleason – Yes; Paulette Johnson – Yes; Larry White – Yes; Tim Cochran – Yes; Eric Schuler – Yes.  Motion carried.

 

President John Evans appointed Misty New, Andrea Bullar and Rachel Tanner to serve on the Citizens Park Committee.

 

Motion made by Tony Rushing, seconded by Brian Gleason, to approve the appointments of Misty New, Andrea Bullar and Rachel Tanner to serve on the Citizens Park Committee.  Motion carried.

 

Harold Sheffer of J. T. Blankinship reported on the status of the DCEO grant application and EPA loan application for Phase II of the Watermain Replacement Project.  There is nothing yet on the decision on the DCEO grant.  Mr. Sheffer stated that they think that the Village can go through EPA for a loan with 50% debt forgiveness for the matching funds required if the Village gets the DCEO grant.

 

Mr. Sheffer reported that the EPA loan for Phase I of the Watermain Replacement Project is for $563,724.49.  The final cost for the project was $579,739.60 because it cost more than anticipated to get services on the new water lines. Mr. Sheffer explained the options for paying the $16,015.11 overage.  The most cost effective method was to close the project at $563,724.49 and pay the overage from Water account funds.

 

Motion made by Larry White, seconded by Tony Rushing, to pay the $16,015.11 overage on the EPA loan for Phase I of the Watermain Replacement Project from the Water savings account.  Upon roll call vote:  Tony Rushing – Yes; Brian Gleason – Yes; Paulette Johnson – Yes; Larry White – Yes; Tim Cochran – Yes; Eric Schuler – Yes.  Motion carried.

 

A Special Nuisance Committee meeting was scheduled for Thursday, January 5 at 3 PM to discuss the Briarwood water problems.

 

Motion made by Paulette Johnson, seconded by Brian Gleason, to table discussion on the proclamation for School Choice Week until the next meeting for further investigation.  Motion carried.

 

Motion made by Brian Gleason, seconded by Eric Schuler, to hire Mark Martin for the crossing guard duties on Thursday afternoons and as needed.  Upon roll call vote:  Tony Rushing – Yes; Brian Gleason – Yes; Paulette Johnson – Yes; Larry White – Yes; Tim Cochran – Yes; Eric Schuler – Yes.  Motion carried.

 

Trustee Paulette Johnson read a thank-you card from the De Soto Christmas Committee for the $250 donation from the De Soto Daze Fund.

 

Treasurer Dana Smith reported that the IMRF Employer Contribution Rate had increased from 12.56% to 14.39% for calendar year 2017.

 

The rate for unemployment insurance stayed at the lowest rate, which is the same rate as last year.

 

David Griffin reported that he had contacted Mosquito Authority.  They will come and give an estimate for mosquito abatement. 

 

The next meeting will be held on Tuesday, January 17 at 7:00 p.m. at the Village Hall.  The meeting is on Tuesday due to Martin Luther King Day.

 

Motion made by Larry White, seconded by Tony Rushing, to adjourn the meeting at 7:59 PM.  Motion carried.

 

Respectfully Submitted,

 

  

Paula J. Parks

Village Clerk

---------------------------------------------------------------------------------------------------------------------------

STATE OF ILLINOIS)

COUNTY OF JACKSON)

VILLAGE OF DESOTO)

 

Minutes

Board of Trustees Regular Meeting

December 19, 2016

 

President John Evans called the second monthly meeting of the De Soto Village Board of Trustees to order at 7:00 P.M.  Village Clerk Paula Parks was present to record the minutes.

 

Present:             Brian Gleason                 Paulette Johnson

                         Tim Cochran                   Eric Schuler

                         Larry White                     John Evans

             

Absent:              Tony Rushing   

             

Motion made by Larry White, seconded by Eric Schuler, to dispense with the reading of the minutes and to approve them.  Motion carried.

 

Motion made by Brian Gleason, seconded by Paulette Johnson, to approve the November revenue report.  Motion carried.

 

Motion made by Paulette Johnson, seconded by Brian Gleason, to pay the list of bills.  Upon roll call vote:   Brian Gleason – Yes; Paulette Johnson – Yes; Larry White – Yes; Tim Cochran – Yes; Eric Schuler – Yes.  Motion carried.

 

Amanda Tinley of J. T. Blankinship updated the Board on the EPA loan for Phase II of the Watermain Replacement Project.  Mrs. Tinley reported that the Village could get a $590,000 loan at 1.64% with the possibility of 50% debt forgiveness.  She also plans to check with the EPA to see if the Village could get a loan for its 25% matching funds with the possibility of the debt forgiveness if the Village gets the DCEO grant for Phase II of the project.

 

Motion made by Larry White, seconded by Tim Cochran, to approve pay estimate #4, the final payment, in the amount of $171,808.19 to pay Haier Plumbing $163,612, 24 and J. T. Blankinship $8,195.95 for work on the Watermain Replacement Project.  Upon roll call vote: Brian Gleason – Yes; Paulette Johnson – Yes; Larry White – Yes; Tim Cochran – Yes; Eric Schuler – Yes.  Motion carried.

 

Motion made by Paulette Johnson, seconded by Eric Schuler, to approve the Power of Attorney to appoint Select Energy Partners as Attorney-in-Fact for the purpose of executing an electricity supply agreement on behalf of the Village as a member of the Southern Illinois Electricity Aggregation Consortium.  Upon roll vote: Brian Gleason – Yes; Paulette Johnson – Yes; Larry White – Yes; Tim Cochran – Yes; Eric Schuler – Yes.  Motion carried.

 

Trustee Paulette Johnson thanked the board members for their cookie donations for Milk and Cookies with Santa.  The event had a good turnout and went well.

 

Trustee Johnson reported that De Soto Daze gave $250 toward a new freezer for the food pantry and $250 to the De Soto Community Christmas Project for food baskets.

 

Mrs. Johnson announced that she wants to re-establish the Citizen Park Committee that would have three community members and the chair of the Village’s Park Committee.  Board members agreed it was a good idea.

 

Trustee Larry White reported that the first payment on the EPA loan for Phase I of the Watermain Replacement Project will be March 2, 2017.  There will be two (2) payments per year in the amount of $20,638.87.

 

Motion made by Tim Cochran, seconded by Larry White, to pass Resolution No. 2016-6 appropriating $20,000 of Motor Fuel Tax funds for maintenance of streets and highways for the year beginning January 1, 2017 and ending December 31, 2017.  Upon roll call vote: Brian Gleason – Yes; Paulette Johnson – Yes; Larry White – Yes; Tim Cochran – Yes; Eric Schuler – Yes.  Motion carried.  Resolution incorporated by reference.

 

Motion made by Eric Schuler, seconded by Larry White, to pass Ordinance No. 2016-9 Amendment to Cable Television, Chapter 8 of the Code of Ordinances.  Upon roll call vote: Brian Gleason – Yes; Paulette Johnson – Yes; Larry White – Yes; Tim Cochran – Yes; Eric Schuler – Yes.  Motion carried.  Ordinance incorporated by reference.

 

Director of Public Works David Griffin reported that the samples in November for the Landfill were high with an average 464 BOD, 509 Ammonia, and 29 Suspended Solids.

 

Mr. Griffin reported that he had a new formula for calculating charges to the Landfill that he would like to try.  Trustee White told him to try it and see how it works.

 

The next meeting will be held on Tuesday, January 3 at 7:00 p.m. at the Village Hall.  The meeting is on Tuesday due to the New Year’s holiday.

 

Motion made by Eric Schuler, seconded by Brian Gleason, to adjourn the meeting at 7:55 PM.  Motion carried.

 

Respectfully Submitted,

 

  

Paula J. Parks

Village Clerk

----------------------------------------------------------------------------------------------------------------------------

STATE OF ILLINOIS)

COUNTY OF JACKSON)

VILLAGE OF DESOTO)

 

Minutes

Board of Trustees Regular Meeting

December 5, 2016

 

President John Evans called the first monthly meeting of the De Soto Village Board of Trustees to order at 7:00 P.M.  Village Clerk Paula Parks was present to record the minutes.

 

Present:  Brian Gleason                 Paulette Johnson

              Tim Cochran                   Eric Schuler

              Larry White                     Tony Rushing

              John Evans       

             

Motion made by Paulette Johnson, seconded by Tony Rushing, to dispense with the reading of the minutes and to approve them.  Motion carried.

 

Motion made by Eric Schuler, seconded by Tony Rushing, to approve the November expense report.  Motion carried.

 

Motion made by Tony Rushing, seconded by Eric Schuler, to pay the list of bills.  Upon roll call vote:   Tony Rushing – Yes; Brian Gleason – Yes; Paulette Johnson – Yes; Larry White – Yes; Tim Cochran – Yes; Eric Schuler – Yes.  Motion carried.

 

Brian Gleason, Chair of the Public Safety Committee, scheduled a Public Safety Committee meeting on January 23 at 6:30 PM to discuss the revisions on the Nuisance Ordinance.

 

Motion made by Paulette Johnson, seconded by Larry White, to approve Christmas bonuses of $50 each for regularly scheduled part-time employees and $100 each for full-time employees and the Village Clerk and Treasurer.  Upon roll call vote: Tony Rushing – Yes; Brian Gleason – Yes; Paulette Johnson – Yes; Larry White – Yes; Tim Cochran – Yes; Eric Schuler – Yes.  Motion carried.

 

Director of Public Works David Griffin reported that Haier Plumbing will bring BAM for the holes in the roads.

 

Motion made by Eric Schuler, seconded by Tim Cochran, to approve the schedule for the regular board meetings for the calendar year 2017.  Motion carried.

 

Motion made by Eric Schuler, seconded by Larry White, to approve the schedule of holidays for the calendar year 2017, with the modification of Tuesday, December 26 as the Christmas holiday instead of Friday, December 22.  Motion carried.

 

David Griffin reported that the Village could use fill sand to mix with cinders for snow and ice on the streets.

 

The next meeting will be held on Monday, December 19 at 7:00 p.m. at the Village Hall.

 

Motion made by Tony Rushing, seconded by Larry White, to adjourn the meeting at 7:36 PM.  Motion carried.

 

Respectfully Submitted,

 

 

Paula J. Parks

Village Clerk

**********************************************************************************************

 

STATE OF ILLINOIS)

COUNTY OF JACKSON)

VILLAGE OF DESOTO)

 

Minutes

Board of Trustees Regular Meeting

November 21, 2016

 

President Pro Temp Paulette Johnson called the second monthly meeting of the De Soto Village Board of Trustees to order at 7:00 P.M.  Village Clerk Paula Parks was present to record the minutes.

 

Present:             Brian Gleason                 Paulette Johnson

                         Tim Cochran                   Eric Schuler

                         Larry White

 

Absent:              John Evans                      Tony Rushing                 

             

Motion made by Larry White, seconded by Brian Gleason, to dispense with the reading of the minutes and to approve them.  Motion carried.

 

Motion made by Eric Schuler, seconded by Tim Cochran, to approve the October revenue report.  Motion carried.

 

Motion made by Brian Gleason, seconded by Eric Schuler, to pay the list of bills.  Upon roll call vote:   Brian Gleason – Yes; Paulette Johnson – Yes; Larry White – Yes; Tim Cochran – Yes; Eric Schuler – Yes.  Motion carried.

 

Motion made by Eric Schuler, seconded by Larry White, to approve the three-year agreement with Emling and Hoffman P. C. for years ending April 30, 2017, 2018 and 2019 for auditing services with a cost of $10,600 for the first year, $10,700 for the second year and $10,800 for the third year.  Upon roll call vote: Brian Gleason – Yes; Paulette Johnson – Yes; Larry White – Yes; Tim Cochran – Yes; Eric Schuler – Yes.  Motion carried.

 

Motion made by Eric Schuler, seconded by Brian Gleason, to pass Ordinance No. 2016-8 addressing the payment of cable television franchise fees in the Village of De Soto.  Upon roll call vote:  Brian Gleason – Yes; Paulette Johnson – Yes; Larry White – Yes; Tim Cochran – Yes; Eric Schuler – Yes.  Motion carried.

 

Director of Public Works David Griffin reported that the numbers for the Landfill samples for the BOD’s, suspended solids and ammonia were high.

 

Mr. Griffin also reported that there had been some issues at the sewer plant that were resolved.

 

The next meeting will be held on Monday, December 5 at 7:00 p.m. at the Village Hall.

 

Motion made by Eric Schuler, seconded by Larry White, to adjourn the meeting at 7:45 PM.  Motion carried.

 

Respectfully Submitted,

 

 

Paula J. Parks

Village Clerk

--------------------------------------------------------------------------------------------------------------------------

STATE OF ILLINOIS)

COUNTY OF JACKSON)

VILLAGE OF DESOTO)

 

Minutes

Board of Trustees Regular Meeting

November 9, 2016

 

President John Evans called the special meeting of the De Soto Village Board of Trustees to order at 7:00 P.M.  The purpose of the meeting was to discuss renewing and providing health insurance for the Village of De Soto employees.  Trustee Paulette Johnson recorded the minutes in the absence of Village Clerk Paula Parks.

 

Present:             John Evans                      Paulette Johnson

                         Tim Cochran                   Tony Rushing

                         Brian Gleason

 

Absent:              Larry White                     Eric Schuler

             

Motion made by Tony Rushing, seconded by Brian Gleason, to select the Blue Cross Blue Shield Blue Choice Preferred Network Plan (G511BCE) for the Village of De Soto employees for the calendar year 2017.  Upon roll call vote: Tony Rushing – Yes; Brian Gleason – Yes; Paulette Johnson – Yes; Tim Cochran – Yes.  Motion carried.

 

Motion made by Tony Rushing, seconded by Brian Gleason, to adjourn the meeting at 7:20 PM.  Motion carried.

 

Respectfully Submitted,

 

 

 

Paula J. Parks

Village Clerk

___________________________________________________________________________________________

STATE OF ILLINOIS)

COUNTY OF JACKSON)

VILLAGE OF DESOTO)

 

Minutes

Board of Trustees Regular Meeting

November 7, 2016

 

President John Evans called the first monthly meeting of the De Soto Village Board of Trustees to order at 7:00 P.M.  Village Clerk Paula Parks was present to record the minutes.

 

Present:             John Evans                      Brian Gleason                

                         Paulette Johnson             Tony Rushing

                         Tim Cochran                   Eric Schuler

 

Absent:              Larry White                    

             

Motion made by Tony Rushing, seconded by Paulette Johnson, to dispense with the reading of the minutes and to approve them.  Motion carried.

 

Motion made by Tony Rushing, seconded by Eric Schuler, to approve the October expense report.  Motion carried.

 

Motion made by Tim Cochran, seconded by Brian Gleason, to pay the list of bills.  Upon roll call vote:   Tony Rushing – Yes; Brian Gleason – Yes; Paulette Johnson – Yes; Tim Cochran – Yes; Eric Schuler – Yes.  Motion carried.

 

Mark Kelly of Kelly Insurance Agency presented information on the employee’s health insurance renewal costs and options for other insurance plans.  The current Blue Cross Blue Shield Blue PPO Gold plan (G511PPO) would increase from $4,073.23 to $4,730.70 per month, which is about a 16% increase.  Mr. Kelly recommended the Blue Choice Preferred Network plan (G511BCE).  This plan would have the same benefits as the Gold PPO plan.  However, the Illinois preferred provider network is smaller than those preferred providers in the Gold PPO plan.  Providers in the states outside of Illinois would be the same.  The monthly cost for the Blue Choice Preferred Network plan would be $3,987.95, which is $85.28 less per month than what the Village is currently paying.  The Board will hold a special meeting on Wednesday, November 9 to take action on the employee’s health insurance.

 

Trustee Brian Gleason thanked Trustee Paulette Johnson for her work on coordinating the slow pitch softball league.  Mrs. Johnson explained that she could not accomplish the task without the help of her husband, John.

 

Trustee Johnson said the Park Halloween Party and Hayride went well.  She thanked all of the volunteers, including the De Soto Grade School Beta Club.  She also noted that dancers from Daniel Baine’s Rhythm Effects performed Thriller.  They set everything up themselves and provided treats for everyone at their own expense.

 

Motion made by Eric Schuler, seconded by Tony Rushing, to table discussion on Ordinance No. 2016-8 Addressing the Payment of Cable Television Franchise Fees in the Village of De Soto until the next meeting.  Motion carried.

 

Motion made by Eric Schuler, seconded by Tony Rushing, to pay the Illinois Municipal League $49,191.12 for risk management insurance for the period January 1, 2017 through December 31, 2017.  Upon roll call vote: Tony Rushing – Yes; Brian Gleason – Yes; Paulette Johnson – Yes; Tim Cochran – Yes; Eric Schuler – Yes.  Motion carried.

 

Director of Public Works David Griffin reported that he and Trustee Tim Cochran had looked at sidewalks needing repair.  Mr. Griffin will contact Bill Centers to see if the Village can use Motor Fuel Tax funds for the sidewalk repair.  He will get an estimate of the cost to repair the sidewalks they identify.

 

The next meeting will be held on Monday, November 21 at 7:00 p.m. at the Village Hall.

 

Motion made by Tony Rushing, seconded by Eric Schuler, to adjourn the meeting at 8:00 PM.  Motion carried.

 

Respectfully Submitted,

  

 

Paula J. Parks

Village Clerk

 

___________________________________________________________________________________________

STATE OF ILLINOIS)

COUNTY OF JACKSON)

VILLAGE OF DESOTO)

 

Minutes

Board of Trustees Regular Meeting

October 17, 2016

 

President John Evans called the second monthly meeting of the De Soto Village Board of Trustees to order at 7:00 P.M.  Village Clerk Paula Parks was present to record the minutes.

 

Present:             John Evans                      Brian Gleason                

                         Paulette Johnson             Larry White

                         Tim Cochran    

 

Absent:              Tony Rushing                  Eric Schuler

             

Motion made by Larry White, seconded by Brian Gleason, to dispense with the reading of the minutes and to approve them.  Motion carried.

 

Motion made by Tim Cochran, seconded by Paulette Johnson, to approve the September revenue report.  Motion carried.

 

Motion made by Brian Gleason, seconded by Paulette Johnson, to pay the list of bills.  Upon roll call vote:   Brian Gleason – Yes; Paulette Johnson – Yes; Larry White – Yes; Tim Cochran – Yes.  Motion carried.

 

Harold Sheffer of J. T. Blankinship did not have any information ready on the drainage issue at 602 Thornwood Hill Drive.  Mr. and Mrs. Payne asked to be notified before any action is taken and that it be in writing.

 

Trustee Paulette Johnson pointed out that village sidewalks are in need of repair.  She recommended preparing a plan for repairing the sidewalks in stages.  Trustee Tim Cochran said he will work on a plan.

 

Motion made by Larry White, seconded by Tim Cochran, to pass Ordinance No. 2016-7 levying taxes in the amount of $76,026 for all corporate purposes for the Village of De Soto for the fiscal year commencing on May 1, 2016 and ending April 30, 2017.  Upon roll call vote: Brian Gleason – Yes; Paulette Johnson – Yes; Larry White – Yes; Tim Cochran – Yes.  Motion carried.  Ordinance incorporated by reference.

 

Trustee White reported that Haier Plumbing & Heating, Inc. had started the clean up from the watermain replacement project.

 

Motion made by Larry White, seconded by Brian Gleason, to table discussion on Ordinance 2016-8 Addressing the Payment of Cable Television Franchise Fees.   Motion carried.

 

The next meeting will be held on Monday, November 7 at 7:00 p.m. at the Village Hall.

 

Motion made by Larry White, seconded by Brian Gleason, to adjourn the meeting at 7:40 PM.  Motion carried.

 

Respectfully Submitted,

 

  

Paula J. Parks

Village Clerk

----------------------------------------------------------------------------------------------------------------------

STATE OF ILLINOIS)

COUNTY OF JACKSON)

VILLAGE OF DESOTO)

 

Minutes

Board of Trustees Regular Meeting

October 3, 2016

 

President Pro Tem Paulette Johnson called the first monthly meeting of the De Soto Village Board of Trustees to order at 7:00 P.M.  Village Clerk Paula Parks was present to record the minutes.

 

Present:             Tony Rushing                  Brian Gleason                

                         Paulette Johnson             Larry White

                         Eric Schuler                    Tim Cochran    

 

Absent:             John Evans

             

Motion made by Tony Rushing, seconded by Larry White, to dispense with the reading of the minutes and to approve them.  Motion carried.

 

Motion made by Larry White, seconded by Eric Schuler, to approve the September expense report.  Motion carried.

 

Motion made by Tony Rushing, seconded by Brian Gleason, to pay the list of bills.  Upon roll call vote:  Tony Rushing – Yes; Brian Gleason – Yes; Paulette Johnson – Yes; Larry White – Yes; Tim Cochran – Yes; Eric Schuler - Yes.  Motion carried.

 

Darren Smith was not present to discuss his request for the Village to pay for the replacement water heater.

 

Motion made by Larry White, seconded by Tony Rushing, to approve the recommendations of the Water Committee that the Village wait to see if the Village is approved for the grant for Phase II of the Watermain Replacement project and to authorize Blankinship to begin the preliminary work for applying for another IEPA loan if the grant is denied. Upon roll call vote: Tony Rushing – Yes; Brian Gleason – Yes; Paulette Johnson – Yes; Larry White – Yes; Tim Cochran – Yes; Eric Schuler – Yes.  Motion carried.

 

Motion made by Tony Rushing, seconded by Eric Schuler, to approve the recommendations of the Nuisance Committee that within a three-month time frame, the Village investigate the drainage issue on the Payne property; develop a plan to resolve it or determine that there is no issue; get an estimate of the cost, then go back to the Paynes’ attorney with a proposal that includes the Village’s obligation and the Paynes’ obligation.    Upon roll call vote: Tony Rushing – Yes; Brian Gleason – Yes; Paulette Johnson – Yes; Larry White – Yes; Tim Cochran – Yes; Eric Schuler – Yes.  Motion carried.

 

Trustees Paulette Johnson and Tony Rushing will meet with the Paynes on Friday, October 7 to view the property in question.

 

Motion made by Brian Gleason, seconded by Larry White, to pass Ordinance No. 2016-6 amending the time for trick-or-treating to 6 PM – 8:30 PM.  Upon roll call vote: Tony Rushing – Yes; Brian Gleason – Yes; Paulette Johnson – Yes; Larry White – Yes; Tim Cochran – Yes; Eric Schuler – Yes.  Motion carried.  Ordinance incorporated by reference.

 

Trustee Brian Gleason reported that the Public Safety Committee met to discuss possible changes to the Nuisance Ordinance.  Once the changes have been drafted into the ordinance, the committee will meet again to bring them back to the Board.

 

Mr. Gleason stated that a police officer in Carbondale asked him to convey to Police Chief Ben Doan his appreciation for Mr. Doan’s cooperation and help with a case.

 

Trustee Paulette Johnson thanked the volunteers and village employees that helped with De Soto Daze.

 

The Park Halloween Party and Hayride will be held October 22.

 

Trustee Larry White reported that the Village had received a letter from Tony Harrison, Water Operations Manager for the City of Carbondale, stating that the Village had been overcharged on two different occasions for water usage.  Mr. Harrison said the Village would receive a $961.30 refund.

 

The grant application for Phase II of the Watermain Replacement project has been submitted.  The Village will probably not know anything until January or February.  Mr. White stated that IEPA had said they would loan the Village the same amount with the same debt forgiveness for Phase II.

 

Mrs. Johnson read a thank you card from the De Soto Food Pantry workers for De Soto Daze’s $250 donation to the food pantry.

 

The next meeting will be held on Monday, October 17 at 7:00 p.m. at the Village Hall.

 

Motion made by Tony Rushing, seconded by Larry White, to adjourn the meeting at 7:40 PM.

 

Respectfully Submitted,

  

 Paula J. Parks

Village Clerk

 ----------------------------------------------------------------------------------------------------------------------

 

 STATE OF ILLINOIS)

COUNTY OF JACKSON)

VILLAGE OF DESOTO)

 

Minutes

Nuisance Committee

September 28, 2016

 

The Special Nuisance Committee met on September 28, 2016 at 5 PM.  The purpose of the meeting was to meet with Carl and Cathy Payne and their attorney to discuss Mr. and Mrs. Payne’s appeal of the notice of a weed violation and to try to come to a resolution of any issues with their residence.  Chairperson Paulette Johnson called the meeting to order.

 

Present:

 

Paulette Johnson, Trustee

Eric Schuler, Trustee

Tim Cochran, Trustee

Tony Rushing, Trustee

Patricia Hoke, Village Attorney

Carl Payne

Cathy Payne

Tyson Tanner, Attorney for the Paynes

 

Mr. Tanner stated that he had spoken with Attorney Hoke.  The meeting was set up to try to get an understanding of how to resolve this situation.  He stated the following.

 

1.           His clients were unclear as to what the Village was saying was at issue.

2.           This has been an ongoing issue, so why now?  What has changed?

3.           They want to understand what needs to be done.

 

Attorney Hoke stated that even though the pictures included trees, the notice was for unlawful weed growth.  Trustee Eric Schuler explained that the Village wants Mr. and Mrs. Payne to clear the underbrush and weeds that are under the trees.

 

Mr. Payne stated that culverts that drain onto his property had been installed without his permission.  He said this drainage keeps the ground wet in the area in question.  The Paynes said they have tried to maintain this area, but it is impossible because the area is always wet.  Mrs. Payne feels they should be an exception to the rule because of the drainage on their property caused by the culverts.

 

It was suggested that the Village could look at the culvert drainage and possibilities for correcting any problems. The committee and the Paynes will meet again after looking into the culverts to discuss abating the weeds.

 

The Nuisance Committee recommends that within a three-month time frame, the Village investigate the drainage issue on the Payne property; develop a plan to resolve it or determine that there is no issue; get an estimate of the cost, then go back to the Paynes’ attorney with a proposal that includes the Village’s obligation and the Paynes’ obligation. 

 

The meeting ended at 6:05 PM.

 

Respectfully submitted,

 

 

 

Paula J. Parks

Village Clerk

 

 -----------------------------------------------------------------------------------------------------------------------

STATE OF ILLINOIS)

COUNTY OF JACKSON)

VILLAGE OF DESOTO)

 

Minutes

Board of Trustees Regular Meeting

September 19, 2016

 

President John Evans called the second monthly meeting of the De Soto Village Board of Trustees to order at 7:00 P.M.  Village Clerk Paula Parks was present to record the minutes.

 

Present:              Brian Gleason                   Paulette Johnson            

                          John Evans                       Tim Cochran     

                          Eric Schuler                     

 

Absent:              Tony Rushing                    Larry White

             

Motion made by Paulette Johnson, seconded by Eric Schuler, to dispense with the reading of the minutes and to approve them.  Motion carried.

 

Motion made by Tim Cochran, seconded by Brian Gleason, to approve the August revenue report.  Motion carried.

 

Motion made by Brian Gleason, seconded by Paulette Johnson, to pay the list of bills.  Upon roll call vote:  Brian Gleason – Yes; Paulette Johnson – Yes; Tim Cochran – Yes; Eric Schuler - Yes.  Motion carried.

 

Amanda Tinsley of J. T. Blankinship reported on the Water Committee meeting on September 7.  After looking at all the options, the committee recommends that the Village wait to see if the Village is approved for the grant for Phase II of the Watermain Improvements project.  The IEPA loan will be reduced to reflect the forgiveness of $253,766.  Blankinship can start the preliminary work to apply for an IEPA loan for Phase II if the grant is denied.  The preliminary work will cost between $5,000 and $10,000.

 

De Soto Grade School Superintendent Nathaniel Wilson informed the Board about a proposed county-wide one percent sales tax, also known as the County School Facility Tax.  The proposal will be on the ballot on November 8. This sales tax does not apply to unprepared food; prescriptions and over-the-counter medications; cars, trucks, ATVs, boats, RVs and mobile homes; farm equipment, parts and farm inputs; services; or anything that is not currently taxed.  Revenue from the sales tax can only be used to improve school facilities or retire new or existing building bonds.  Mr. Wilson stated that revenue from the school facility tax would be collected from the entire county and then distributed back to the schools based on the percentage of the number of DGS students to the county-wide student population.  It is projected that De Soto Grade School would receive about $150,000 if the sales tax is passed.  Mr. Wilson explained that the school has major repairs coming up for which there are currently no funds.  Approval of this proposal would be beneficial to De Soto Grade School.

 

Mike Betine was present to complain about high grass at his neighbor’s house on 603 Briarwood Drive.  Mr. Betine also complained that mowers were throwing grass on the street.

 

President John Evans reported that a meeting with Carl and Cathy Payne and their attorney has been scheduled on September 28 at 5 PM to discuss their appeal of the Village’s Notice to Abate.

 

The Public Safety Committee will meet September 21 at 7 PM to compare the Village’s Nuisance Ordinance with Pinckneyville’s Nuisance Ordinance.

 

President Evans read a letter from Darren Smith, the property owner of 104 S. Oak Street, requesting the Village to pay for a water heater that burned up.  The cost would be $381.  Mr. Smith said his plumber told him the water heater burned up due to the fluctuation of water pressure when the water lines were being worked on.  Mr. Smith will be invited to attend the next board meeting.

 

President John Evans stated that the Southern Illinois Mayors Association is encouraging municipalities to pass a resolution in support of construction of the resort at Walker’s Bluff.  The project would create jobs, stimulate regional economic development and generate revenue for the State of Illinois.  The resort would include a casino, and Illinois law would have to be changed to allow the casino.

 

Motion made by Eric Schuler, seconded by Paulette Johnson, to pass Resolution 2016-5 supporting the construction of the resort at Walker’s Bluff, including the multipurpose convention center and destination complex project.       Upon roll call vote: Brian Gleason- Yes; Paulette Johnson – Yes; Tim Cochran – Yes; Eric Schuler – Yes.  Motion Carried.  Resolution incorporated by reference.

 

Board members agreed it would be good to have a Village of De Soto Facebook page for public notifications.  Utilities Clerk Alisa Lipe will set up and monitor the page.

 

Motion made by Paulette Johnson, seconded by Brian Gleason, to amend Ordinance 27-2-26, Halloween Curfew, to change the time for trick-or-treating to 6-8:30 PM.  Motion carried.

 

The next meeting will be held on Monday, October 3 at 7:00 p.m. at the Village Hall.

 

Motion made by Paulette Johnson, seconded by Tim Cochran, to adjourn the meeting at 8:15 PM.

 

Respectfully Submitted,

 

  

Paula J. Parks

Village Clerk

******************************************************************************************

 

STATE OF ILLINOIS)

COUNTY OF JACKSON)

VILLAGE OF DESOTO)

 

Minutes

Water Committee

September 7, 2016

 

The Water Committee met with Harold Sheffer and Amanda Tinsley of J.T. Blankinship on Wednesday, September 7, 2016 to discuss how to use the debt forgiveness funds of $253,766 for the watermain improvements project.  The meeting was called to order at 4:00 p.m.

 

Present:

 

Larry White, Trustee

Tony  Rushing, Trustee

Tim Cochran, Trustee

David Griffin, Director of Public Works

Harold Sheffer, Engineer with J. T. Blankinship

Amanda Tinsley, J. T. Blankinship

 

Those persons present reviewed the plans for all phases of the watermain improvements project.  The application for a DCEO grant for Phase II has been completed and will be submitted by September 30.

 

The Village could submit a change order for Phase I to use the debt forgiveness funds. However, the Village would either have to include the higher income section in Phase I or revise the grant application to do some of the work that was included in the application for Phase II.  Another option would be to close the loan as is and wait to see if the grant is approved.  The Village should know by January or February of 2017 if the grant is approved.  If the grant is not approved, the Village will apply for another loan.  To be proactive, the Village could have Blankinship do preliminary engineering for another loan.  The preliminary engineering would cost between $5,000 and $10,000.

 

After much discussion, the committee decided to make the following recommendations.

 

1.           Close the loan as is and wait to see if the grant is approved; and

2.           Hire Blankinship to do preliminary engineering for another loan at a cost of $5,000 to $10,000.      

 

Meeting adjourned at 5:20 p.m.

 

Respectfully submitted,

 

  

Paula J. Parks

Village Clerk

 ----------------------------------------------------------------------------------------------------------------------

 

STATE OF ILLINOIS)

COUNTY OF JACKSON)

VILLAGE OF DESOTO)

 

Minutes

Board of Trustees Regular Meeting

September 6, 2016

 

President John Evans called the first monthly meeting of the De Soto Village Board of Trustees to order at 7:00 P.M.  Village Clerk Paula Parks was present to record the minutes.

 

Present:             Tony Rushing                  Paulette Johnson          

                         Tim Cochran                   John Evans       

                         Eric Schuler                     Larry White

                         Brian Gleason

             

Motion made by Tony Rushing, seconded by Eric Schuler, to dispense with the reading of the minutes and to approve them.  Motion carried.

 

Motion made by Tony Rushing, seconded by Larry White, to approve the August expense report.  Motion carried.

 

Motion made by Larry White, seconded by Paulette Johnson, to pay the list of bills.  Upon roll call vote:  Tony Rushing- Yes; Brian Gleason – Yes; Paulette Johnson – Yes; Larry White – Yes; Tim Cochran – Yes; Eric Schuler - Yes.  Motion carried.

 

Leroy Miles and Laura Crawford were present to ask about mosquito abatement.  President John Evans explained that the Village has contracted for two additional sprays between the regularly scheduled sprays.  President Evans also stated that the Village is looking into getting one of the village employees licensed to spray.  Mr. Evans also stated that the Village is aware of the mosquito problem and is trying to address it.

 

Mr. Miles stated that the burned trailer on Ash Street had been moved.

 

Cheryl Miles suggested checking with the health department about grants or other kinds of help with mosquito abatement.

 

Board Secretary Jana Fann had called the health department and reviewed everything the Village was doing for mosquito abatement.  The Health Department said the Village is doing all it can.

 

Per the village attorney’s recommendation, Trustee Paulette Johnson had obtained an estimate for removing the tree at 115 S. Ash Street.  The quote was $850 to just cut the tree down and $1,500 to cut the tree down and clean it up.  Another letter will be sent to the property owner with information about the cost to remove the tree giving him the option of abating the violation.  If he chooses not to abate, the Village will abate and send him a bill.

 

Director of Public Works David Griffin reported that he has cleaned the gang graffiti off of one building.  He has also obtained permission from Mr. Clerk to paint over the graffiti on Mr. Clerk’s buildings.

 

Motion made by Brian Gleason, seconded by Paulette Johnson, to pass Ordinance No. 2016-5 permitting the sale of the Village’s used patrol 2005 Crown Victoria.  Upon roll call vote: Rushing – Yes; Gleason – Yes; Johnson – Yes; White – Yes; Cochran – Yes; Schuler – Yes.  Motion carried.  Ordinance incorporated by reference.

 

Trustee Gleason asked the board to consider purchasing a taser for the police department.  The estimated cost would be $1,473.94.  Training is free through the Mobile Training Unit (MTU).

 

Motion made by Brian Gleason, seconded by Larry White, to purchase a Taser X26P CEW and accessories for up to $1,800.  Upon roll vote: Rushing – Yes; Gleason – Yes; Johnson – Yes; White – Yes; Cochran – Yes; Schuler – Yes.  Motion carried.

 

Motion made by Paulette Johnson, seconded by Tony Rushing, to dedicate Shelter 3 as the Brian Johnson Memorial Shelter.  Upon roll call vote: Rushing – Yes; Gleason – Yes; Johnson – Yes; White – Yes; Cochran – Yes; Schuler – Yes.  Motion carried.

 

Motion made by Paulette Johnson, seconded by Tony Rushing, to spend up to $710 of the money donated to the park by the Brian Johnson Memorial Fund to buy a grill for Shelter 3.  Upon roll call vote: Rushing – Yes; Gleason – Yes; Johnson – Yes; White – Yes; Cochran – Yes; Schuler – Yes.  Motion carried.

 

The shelter will be dedicated on Sunday, October 2 at De Soto Daze.

 

Motion made by Larry White, seconded by Tim Cochran, to approve Pay Request No. 3 in the amount of $11,477.42 to J. T. Blankinship & Associates for engineering work on Phase I Watermain Improvements.  Upon roll call vote: Rushing – Yes; Gleason – Yes; Johnson – Yes; White – Yes; Cochran – Yes; Schuler – Yes.  Motion carried.

 

Motion made by Larry White, seconded by Brian Gleason, to approve Pay Request No. 3 in the amount of $95,502.42 to Haier Plumbing and Heating, Inc. for work done on Phase I Watermain Improvements.  Upon roll call vote: Rushing – Yes; Gleason – Yes; Johnson – Yes; White – Yes; Cochran – Yes; Schuler – Yes.  Motion carried.

 

Trustee Larry White reported that the Village had received debt forgiveness of $253,766 on the loan from the Illinois Environmental Protection Agency.  A Water Committee meeting is scheduled on Wednesday, September 7 at 4 PM at the Village Hall to discuss the options for using these funds.

 

Motion made by Larry White, seconded by Tony Rushing, to allow Clay Fuhrop to use the Village’s easement on the west side of Township Line Road for the previously discussed water line.  Motion carried.

 

Discussion on revising the Nuisance Ordinance was tabled until the Police Committee can meet and come back to the Board with recommendations.

 

Director of Public Works David Griffin reported that designated streets will be oiled and chipped on Monday, September 19.

 

The next meeting will be held on Monday, September 19 at 7:00 p.m. at the Village Hall.

 

Motion made by Tony Rushing, seconded by Eric Schuler, to adjourn the meeting at 8:10 PM.

 

Respectfully Submitted,

 

  

Paula J. Parks

Village Clerk

 -----------------------------------------------------------------------------------------------------------------------

  

STATE OF ILLINOIS)

COUNTY OF JACKSON)

VILLAGE OF DESOTO)

 

Minutes

Board of Trustees Regular Meeting

August 15, 2016

 

President John Evans called the second monthly meeting of the De Soto Village Board of Trustees to order at 7:00 P.M.  Village Clerk Paula Parks was present to record the minutes.

 

Present:             Tony Rushing                  Paulette Johnson          

                         Tim Cochran                   John Evans       

                         Eric Schuler                     Larry White

                         Brian Gleason

             

Motion made by Larry White, seconded by Tony Rushing, to dispense with the reading of the minutes of the regular meeting and the minutes of the committee meeting on August 8, 2016  and to approve them.  Motion carried.

 

Motion made by Tony Rushing, seconded by Paulette Johnson, to approve the July revenue report.  Motion carried.

 

Motion made by Tony Rushing, seconded by Tim Cochran, to pay the list of bills.  Upon roll call vote:  Tony Rushing- Yes; Brian Gleason – Yes; Paulette Johnson – Yes; Larry White – Yes; Tim Cochran – Yes; Eric Schuler - Yes.  Motion carried.

 

Mr. Clay Furhop was present to ask the Board about installing a water line on Township Line Road.  Mr. Furhop said he would pay for the installation.  However, he asked if the Village was interested in paying the engineering cost for the project.  There will be the potential for 8-12 users on the line.  Trustee Larry White explained that the developer pays for everything in regard to the initial installation.  After one year, the Village would take the line over.  Mr. Furhop then asked for confirmation on the following.

 

1.           Can the developers use the Village’s easement on the west side of Township Line Road; and

2.           Will the Village take the water line over after one year?

 

Trustee White also asked that Mr. Furhop use the Village’s engineer, Harold Sheffer of J. T. Blankinship.

 

President John Evans reported that the special Nuisance Committee met on August 8 and recommended that nuisance violation letters be mailed to the following properties giving them 30 days to abate the violation.

 

1.           305 Hurst Road

2.           500 East Washington St.

3.           402 South Walnut St.

4.           102 E. Grant St.

5.           602 Thornwood Hill Dr.

 

Police Chief Ben Doan reported that clean up had started on the burned trailer on South Ash Street.  The owner is preparing to move the trailer out.

 

Trustee Tony Rushing left the meeting at 7:25 PM.

 

Motion made by Tim Cochran, seconded by Paulette Johnson, to approve the recommendations of the special Nuisance Committee.  Motion carried.

 

Discussion on possibly revising the current Nuisance Ordinance was tabled until the next meeting to give board members time to compare the Village’s ordinance to the Pinckneyville Nuisance Ordinance.

 

Trustee Brian Gleason asked about removing the gang graffiti that is painted on a building on West Lincoln Street.  Chief Ben Doan will talk with the owner of the building about painting over the graffiti.

 

Trustee Gleason stated that the Village has an old squad car that needs to be sold.  He and the police chief will look at all the options for selling the car.

 

A De Soto Daze Committee Meeting is scheduled for Monday, August 22 at 7 PM.

 

Motion made by Larry White, seconded by Eric Schuler, to pass Resolution No. 2016-3 in support and commitment of local funds in applying for a Community Development Block Grant (CDBG) for Phase II Watermain Replacements.  Upon roll call vote: Brian Gleason – Yes; Paulette Johnson – Yes; Larry White – Yes; Tim Cochran – Yes; Eric Schuler – Yes.  Motion carried.  Resolution incorporated by reference.

 

Motion made by Tim Cochran, seconded by Larry White, to pass Resolution 2016-4 accepting the proposal from Illini Asphalt Corporation for $27,832.20 to oil and chip designated streets and requesting the Illinois Department of Transportation to approve such acceptance.  Upon roll call vote: Brian Gleason – Yes; Paulette Johnson – Yes; Larry White – Yes; Tim Cochran – Yes; Eric Schuler – Yes.  Motion carried.  Resolution incorporated by reference.

 

Director of Public Works David Griffin reported that the Jackson County Health Department trains for airborne personal and commercial mosquito abatement licenses in March; there is a separate class for an applicator license; the Village would have to purchase Department of Agriculture approved equipment; a five million dollar insurance policy is recommended; there are state inspections; and detailed records and a special building are required.  Therefore, board members felt it would be more cost effective to continue contracting for mosquito abatement.

 

Mr. Griffin also reported that Mr. Kerry Jones of the De Soto Township Board had authorized installation of the solar light for the cemetery flag.

 

Motion made by Eric Schuler, seconded by Paulette Johnson, to approve the financial audit for the fiscal year beginning May 1, 2015 and ending April 30, 2016.  Upon roll call vote: Brian Gleason – Yes; Paulette Johnson – Yes; Larry White – Yes; Tim Cochran – Yes; Eric Schuler – Yes.  Motion carried. 

 

The next meeting will be held on Tuesday, September 6 at 7:00 p.m. at the Village Hall due to the Labor Day holiday. 

 

Motion made by Larry White, seconded by Eric Schuler, to adjourn the meeting at 8:19 PM.

 

Respectfully Submitted,

 

 

 

Paula J. Parks

Village Clerk

 ---------------------------------------------------------------------------------------------------------------------

 

 STATE OF ILLINOIS)

COUNTY OF JACKSON)

VILLAGE OF DESOTO)

 

Minutes

Board of Trustees Regular Meeting

August 1, 2016

 

President John Evans called the first monthly meeting of the De Soto Village Board of Trustees to order at 7:00 P.M.  Village Clerk Paula Parks was present to record the minutes.

 

Present:             Tony Rushing                  Paulette Johnson          

                         Tim Cochran                   John Evans       

                         Eric Schuler                     Larry White

             

Motion made by Larry White, seconded by Eric Schuler, to dispense with the reading of the minutes and to approve them.  Motion carried.

 

Motion made by Tony Rushing, seconded by Paulette Johnson, to approve the July expense report.  Motion carried.

 

Motion made by Paulette Johnson, seconded by Tony Rushing, to pay the list of bills.  Upon roll call vote:  Tony Rushing- Yes; Paulette Johnson – Yes; Larry White – Yes; Tim Cochran – Yes; Eric Schuler - Yes.  Motion carried.

 

President John Evans appointed Brian Gleason to fill the vacant village trustee position with the advice and consent of the board.

 

Motion made by Larry White, seconded by Paulette Johnson, to approve the appointment of Brian Gleason as village trustee.  Upon roll call vote:  Tony Rushing- Yes; Paulette Johnson – Yes; Larry White – Yes; Tim Cochran – Yes; Eric Schuler - Yes.  Motion carried.

 

Village Clerk Paula Parks administered the Oath of Office to Mr. Brian Gleason.  Mr. Gleason took his seat at 7:05 PM.

 

President Evans appointed Mr. Gleason to be the chair of the Police Committee.

 

Amanda Tinsley of J. T. Blankinship, Inc. reported that about 75% of the Phase I Watermain Replacements project has been completed.  They are ready to transfer services.

 

Motion made by Larry White, seconded by Tony Rushing, to approve Pay Estimate #2 for the IEPA loan in the amount of $134,132.04, which includes $121,088.74 to Haier Plumbing & Heating, Inc. and $13,043.30 to J. T. Blankinship, Inc. for work completed on the Phase I Watermain Replacements project.  Upon roll call vote:  Tony Rushing- Yes; Brian Gleason – Yes; Paulette Johnson – Yes; Larry White – Yes; Tim Cochran – Yes; Eric Schuler - Yes.  Motion carried.

 

 Eric Schuler presented a copy of the Pinckneyville Nuisance Ordinance for comparison to the Village’s Nuisance Ordinance.  Board members will review Pinckneyville’s ordinance for discussion at the next meeting.

 

The Special Nuisance Committee will meet Monday, August 8 at 7 PM to discuss properties that are in violation of the Nuisance Ordinance, Article II Weeds.  They will bring recommendations for properties to be addressed.

 

Tony Rushing stated that he was still waiting to hear from the Township Cemetery Board as to whether they want to keep the solar light or have the electrical line repaired.

 

Trustee Johnson reported that she is working on De Soto Daze and that she needs volunteers.  The De Soto Daze Committee will meet Tuesday, August 9 at 7 PM.

 

Trustee Johnson said that the mosquito problem is bad.  Board members discussed the possibility of paying for an extra spray.  They also asked Director of Public Works David Griffin to check into what it would cost to purchase a sprayer and to have an employee certified for mosquito abatement.

 

The Board authorized Jana Fann to call about getting an extra spray for mosquitoes.

 

Trustee Tim Cochran reported that the Street Department needs a snow plow for the red tractor.  David Griffin had checked prices and had an estimate of $1,900 to $2,800 for the snow plow attachment.

 

Motion made by Tim Cochran, seconded by Tony Rushing, to purchase a snow plow for the red Case tractor from Vergennes Equipment for up to $2,000.  Upon roll call vote:  Tony Rushing- Yes; Brian Gleason – Yes; Paulette Johnson – Yes; Larry White – Yes; Tim Cochran – Yes; Eric Schuler - Yes.  Motion carried.

 

Police Chief Ben Doan will check on the status of the investigation on the burned trailer on South Ash Street.

 

Director of Public Works David Griffin reported that the aerator and polishing reactor at the sewer plant had been repaired.

 

Mr. Griffin reported that Mr. Leroy Miles will pay the extra cost for the additional oil and chipping on the right-of-way beside his business on West Douglas Street.

 

Mr. Griffin reported that a new pump for Autumn Lane will cost $1,625.

 

Jana Fann reported that she had called Voss Heating and Air Conditioning because the air conditioner was not working properly when she came to work.  The repairman said that the air conditioner had a leak.  He filled the Freon and said he would have to come back to find the leak.  Board members discussed contacting other heating and air conditioning vendors to get prices.

 

Copies of the financial audit for the fiscal year beginning May 1, 2015 and ending April 30, 2016 were distributed to the board members for review.

 

The next meeting will be held on Monday, August15 at 7:00 p.m. at the Village Hall. 

 

Motion made by Tony Rushing, seconded by Tim Cochran, to adjourn the meeting at 8:08 PM.

 

Respectfully Submitted,

 

 Paula J. Parks

Village Clerk

 ----------------------------------------------------------------------------------------------------------------------

 

STATE OF ILLINOIS)

COUNTY OF JACKSON)

VILLAGE OF DESOTO)

 

Minutes

Board of Trustees Regular Meeting

July 18, 2016

 

President John Evans called the second monthly meeting of the De Soto Village Board of Trustees to order at 7:00 P.M.  Village Clerk Paula Parks was present to record the minutes.

 

Present:             Tony Rushing                  Paulette Johnson          

                         Tim Cochran                   John Evans       

                          Eric Schuler                    Larry White

             

Motion made by Tony Rushing, seconded by Paulette Johnson, to dispense with the reading of the minutes and to approve them.  Motion carried.

 

Motion made by Larry White, seconded by Tony Rushing, to approve the June revenue report.  Motion carried.

 

Motion made by Eric Schuler, seconded by Paulette Johnson, to pay the list of bills.  Upon roll call vote:  Tony Rushing- Yes; Paulette Johnson – Yes; Larry White – Yes; Tim Cochran – Yes; Eric Schuler - Yes.  Motion carried.

 

President John Evans reported that he and Village Clerk Paula Parks had spoken with Joe Buhlig of Greenwave Consulting, LLC concerning the Access Agreement for Dutta Enterprises, LLC.  Mr. Buhlig explained that Dutta Enterprises wants to perform environmental drilling activities to determine the concentration of petroleum contamination on the north side of West Douglas Street.  Mr. Evans also reported that the village attorney had reviewed the Access Agreement for Dutta Enterprises, LLC.  Attorney Hoke made suggested changes regarding the provision of the results to the Village.  With her suggested changes, she said the agreement was fine.  Mr. Buhlig emailed a revised agreement with Attorney Hoke’s suggested changes.

 

Motion made by Eric Schuler, seconded by Tim Cochran, to approve the Dutta Enterprises, LLC Access Agreement.  Upon roll call vote: Tony Rushing – Yes; Paulette Johnson – Yes; Larry White: No; Tim Cochran – Yes; Eric Schuler – Yes.  Motion carried.  Agreement incorporated by reference.

 

Motion made by Paulette Johnson, seconded by Larry White, to schedule Saturday, August 20, with a rain date of August 27, and Saturday, September 10, with a rain date of September 17, for the De Soto Township Fire Department to collect donations for Muscular Dystrophy at the four-way intersection.  Motion carried.

 

Trustee Paulette Johnson reported that she and Tony Rushing had started looking at properties on the east side of town to identify locations in violation of the nuisance/weed ordinance.  However, Trustee Johnson felt she needed specification as to what she is looking for.  Board members agreed this group’s task would be to identify areas that are out of control.  The police department will take care of the ordinary nuisance/weed violations.  The board members that are looking at properties are to have information by the next board meeting.

 

Trustee Johnson reported that she had sent a letter that addressed the trees to the owner of the property at 115 S. Ash Street.  The owner will have 30 days after receipt of the letter to get the the trees cut so that they do not impose a hazard on adjoining properties.

 

De Soto Daze is scheduled for September 30-October 2.

 

The Board told Director of Public Works David Griffin to ask Mr. Leroy Miles to pay the additional cost to oil and chip the right-of-way next to the sidewalk by his motor home business.

 

The next meeting will be held on Monday, August 1 at 7:00 p.m. at the Village Hall. 

 

Motion made by Tony Rushing, seconded by Tim Cochran, to adjourn the meeting at 8:00 PM.

 

Respectfully Submitted,

 

  

Paula J. Parks

Village Clerk

 

******************************************************************************************* 

STATE OF ILLINOIS)

COUNTY OF JACKSON)

VILLAGE OF DESOTO)

 

Minutes

Board of Trustees Regular Meeting

July 5, 2016

 

President John Evans called the first monthly meeting of the De Soto Village Board of Trustees to order at 7:00 P.M.  Village Clerk Paula Parks was present to record the minutes.

 

Present:             Tony Rushing                  Paulette Johnson          

                         Tim Cochran                   John Evans       

                         Eric Schuler

 

Absent:              Larry White

             

Motion made by Eric Schuler, seconded by Tim Cochran, to dispense with the reading of the minutes and to approve them.  Motion carried.

 

Motion made by Tony Rushing, seconded by Eric Schuler, to approve the June expense report.  Motion carried.

 

Motion made by Tony Rushing, seconded by Paulette Johnson, to pay the list of bills.  Upon roll call vote:  Tony Rushing- Yes; Paulette Johnson – Yes; Tim Cochran – Yes; Eric Schuler - Yes.  Motion carried.

 

Pat Johnson, who lives at 201 S. Ash Street, expressed her concern that the leaning tree had not been addressed on the property next to hers. The Village had sent a letter to the property owner in regard to the nuisance violation of the debris.  However, Ordinance No. 25-1-2 Nuisances addresses the danger in relation to the tree.  President Evans apologized to Ms. Johnson that this issue was overlooked and assured her that a letter will be sent addressing the tree problem.

 

Board members had some concerns about Green Wave Consulting, LLC’s request to access the Village’s right-of-way on the north side of West Douglas Street across from the Fun Stop.  President Evans asked that a representative from Green Wave Consulting, LLC attend the next board meeting to answer questions.  Village Clerk Paula Parks will send a copy of the agreement to Attorney Pat Hoke for her review.  No action was taken on the agreement.

 

Motion made by Tony Rushing, seconded by Eric Schuler, to approve the invoice to pay J. T. Blankinship $13,783.33 for work on the water main project.  Upon roll call vote: Tony Rushing – Yes; Paulette Johnson – Yes; Tim Cochran – Yes; Eric Schuler – Yes.  Motion carried.

 

Motion made by Tony Rushing, seconded by Paulette Johnson, to approve the invoice to pay Haier Plumbing $169,819.83 for work on the water main project.  Upon roll call vote: Tony Rushing – Yes; Paulette Johnson – Yes; Tim Cochran – Yes; Eric Schuler – Yes.  Motion carried.

 

Tony Rushing reported that the crew had cut into the 110 line that powers the light for the flag pole at the cemetery.  The line wasn’t Julied so no one knew it was there.  Trustee Rushing received from Carbondale Electric an estimate of $1,500 to repair the line.  However, Director of Public Works David Griffin reported that Kerry Jones, township cemetery trustee, said that the cemetery board would like to get a solar light for the flag pole. Trustee Rushing will talk with Mr. Jones.

 

Motion made by Paulette Johnson, seconded by Tim Cochran, to authorize Tony Rushing to spend up to $1,500 to fix the problem with cemetery flag pole light.  Upon roll call vote:  Tony Rushing – Yes; Paulette Johnson – Yes; Tim Cochran – Yes; Eric Schuler – Yes.  Motion carried.

 

Trustee Tony Rushing reported that the EPA had hired a consulting firm, Gordon & Price, Inc., to get samples at the Landfill.  The findings do not affect the Village.

 

Motion made by Eric Schuler, seconded by Tony Rushing, to pass Ordinance No. 2016-4 Amendment to Annual Levy Ordinance for the fiscal year beginning May 1, 2015 and ending April 30, 2016, reducing the levy to $74,922.36.  Upon roll call vote: Tony Rushing – Yes; Paulette Johnson – Yes; Tim Cochran – Yes; Eric Schuler – Yes.  Motion carried.  Ordinance incorporated by reference.

 

Trustee Eric Schuler left the meeting at 7:50 PM.

 

President Evans asked for a group of board members to ride around town to determine properties that are in violation of the weed ordinance.  Tony Rushing and Paulette Johnson will view the east side of town beyond the railroad tracks.  Tim Cochran and Eric Schuler will look on the west side of town.  They will report their information at the July 18 board meeting, and a formal discussion will be conducted at the meeting on August 1.

 

Trustee Paulette Johnson reminded the board members that any board member can loan the port-a-cool fans.  However, if anything goes wrong, they will be responsible.  Board members felt that loan authorization should be up to Trustee Johnson.  The person using the fans should be responsible for any damage.

 

Trustee Johnson discussed the dilapidated condition of several properties in town.  Police Chief Ben Doan suggested budgeting for this kind of clean up and addressing a couple of properties each year.  Board members liked this idea and will keep it in mind when preparing the budget for the next fiscal year.

 

Motion made by Tim Cochran, seconded by Tony Rushing, to pass Resolution No. 2016-2 to appropriate $35,000 of Motor Fuel Tax funds for the purpose of maintaining streets and highways from January 1, 2016 to December 31, 2016.  Upon roll call vote:  Tony Rushing – Yes; Paulette Johnson – Yes; Tim Cochran – Yes.  Motion carried.  Resolution incorporated by reference.

 

Director of Public Works David Griffin reported that he, Larry White and Tim Cochran had looked at the sidewalk by the Miles motor home business on West Douglas Street.  The Village will repair it.  Mr. Miles will have to fix the north side to accommodate driving the motor homes across the sidewalk.

 

The next meeting will be held on Monday, July 18 at 7:00 p.m. at the Village Hall. 

 

Motion made by Tony Rushing, seconded by Tim Cochran, to adjourn the meeting at 8:35 PM.

 

Respectfully Submitted,

 

  

Paula J. Parks

Village Clerk

 

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