STATE OF ILLINOIS)

COUNTY OF JACKSON)

VILLAGE OF DESOTO)

 

Minutes

Board of Trustees Regular Meeting

October 6, 2014

 

President John Evans called the first monthly meeting of the Village of De Soto Board of Trustees to order at 7:00 PM.  The village clerk was present to record the minutes.

 

Present:              John Evans                      Tim Cochran

                            Paulette Johnson            Larry White

                            Lisa Fenton

 

Absent:              Jake Rushing                   Tony Rushing

 

Motion made by Larry White, seconded by Paulette Johnson, to dispense with the reading of  the minutes and to approve the minutes of the September 15 and September 22 meetings.  Motion carried.

 

Motion made by Paulette Johnson, seconded by Tim Cochran, to approve the September expense report.  Motion carried.

 

Motion made by Paulette Johnson, seconded by Larry White, to pay the list of bills.  Upon roll call vote: Fenton – Yes; Johnson -Yes; White – Yes; Cochran – Yes.  Motion carried.

 

Harold Emling of Emling & Hoffman P.C. was present to explain and review the Village's annual audit report for the fiscal year beginning May 1, 2013 and ending April 30, 2014.

 

Mr. Emling passed a compliment from the auditor Yvonne that the Village keeps good books.

 

Mr. Emling explained that the audit finding in regard to internal controls is standard GASB language for small entities and municipalities. 

 

Scott Stokes of the Illinois Department of Transportation (IDOT) had sent information regarding a designated crossing for golf carts and side-by-sides when they want to cross to/from the east and west sides of town.  Based on information Mr. Stokes had, he felt the four-way intersection was the most feasible crossing since the speed limit is 30 miles per hour.  Jana Fann and Police Chief Ben Doan expressed the need for time restrictions because of the volume of the early morning and late afternoon traffic.

 

Chief Doan will contact Mr. Stokes to schedule a meeting with a couple of board members or to come to the next board meeting to confirm that it is legal to use the four-way intersection as a designated crossing.  Board members agreed that between the hours of 7-9 AM and 3-6 PM these vehicles would not be able to cross at the four-way intersection.

 

After the meeting with Mr. Stokes, Jana Fann will make necessary changes on the draft of the  proposed ordinance and send it to the attorney.

 

Larry White expressed concern about the noise that the side-by-sides would generate.  He recommended that Chief Doan call the Pinckneyville Police Department to see if they had experienced any problems.

 

Board members will review the current Building Code and Property Maintenance Code to see if they want to continue with amending and enforcing these codes.  The clerk will try to get the information out to the landlords for their input.  Discussion will continue at the next board meeting.

 

Motion made by Paulette Johnson, seconded by Larry White, to approve the financial audit for the fiscal year beginning May 1, 2013 and ending April 30, 2014.  Upon roll call vote: Fenton - Yes; Johnson - Yes; White - Yes; Cochran - Yes.  Motion carried.

 

Trustee Fenton recognized David Griffin for the curbs looking good.  Comments were also made about the good job on the fire hydrants.  Larry White said that he had received a compliment for the good job all the city workers were doing.

 

Trustee Paulette Johnson had obtained an estimate from Terrace Fence for repairing the fence by the pavilion and the playground and the one alongside the ball diamond and the house.  The estimate was $3,485.  One section of fence on the small diamond that runs from the road to the back of the ball diamond also needs repaired. 

 

Trustee Johnson will get estimates from other companies.

 

October 18 is the park Halloween party and hayride.  Trustee Johnson said she needs much help.  Volunteers will decorate Thursday, October 16 at 6 PM.

 

Larry White said the Village had received a letter from the Illinois Environmental Protection Agency (IEPA) with recommendations for the water system.  Mr. White pointed out that the Village needs to contact City of Carbondale about using their line in case of an emergency in which water is not available from Kinkaid.

 

Jana Fann reported that the Village has 251 rentals and 612 residences occupied by the owners.  Therefore, about 29% of the Village is rental property.

 

David Griffin reported that the numbers for the lift station that pumps the Landfill's leachate went up instead of down.  The average for the month of September was 437.  Mr. Griffin talks with Doug Ticer of the Landfill once or twice a week.  Trustee White said it was time to set up a meeting with Mr. Griffin, Tony Rushing, the Village's engineer and Doug Ticer and Gary Pearson of the Landfill to discuss the problem.

 

Mr. Griffin reported the following.

 

  • All four of the non-working hydrants are now working.  About 30 hydrants have been painted.
  • The curbs are half-way finished.
  • The stop light is ready for installation.  He will call IDOT tomorrow to schedule a time for traffic control so Carbondale Electric can install the light.
  • The trash problem at the city garage has turned around and is much better.

 

Trustee Larry White announced that everyone including the Village should recycle.  Trustee Fenton stated that recycle containers should be made available at the park.

 

The next regular board meeting will be held on Monday, October 20 at 7 PM at the Village Hall. 

 

Motion made by Larry White, seconded by Paulette Johnson, to adjourn at 8:30 PM.  Motion carried.

 

Respectfully submitted,

 

 

Paula J. Parks

Village Clerk

__________________________________________________________________________________________

 STATE OF ILLINOIS)

COUNTY OF JACKSON)

VILLAGE OF DESOTO)

 

Minutes

Board of Trustees Special Meeting

September 22, 2014

 

President Pro Temp Paulette Johnson called the special meeting of the De Soto Village Board of Trustees to order at 7:00 P.M.  The purpose of the meeting was to discuss the building code and property maintenance code.

 

Present:              Paulette Johnson            Lisa Fenton

                           Jake Rushing    

 

Absent:              John Evans                      Tony Rushing

                          Tim Cochran                   Larry White

 

As there was lack of a quorum, trustees present reviewed the codes to come up with recommendations at the next board meeting.

 

In regard to the property maintenance code, they had the following suggestions:

 

  • Every property must be inspected before another person moves in.
  • Hire a certified inspector as an independent contractor on an as-needed  basis for inspections.
  • Add an inspection fee to the code.

 

In regard to the building code, they had the following recommendations:

 

  • Update the code in reference to the most recent International Building Code.
  • Add penalties for violations.
  • Ask the attorney to clarify Section 6-1-2 of the building code.
  • Ask the attorney about hiring an independent certified inspector on an as-needed basis.

 

Jake Rushing suggested that the landlords be notified that this topic is being discussed.

 

There was no further discussion, so the meeting ended at 7 PM.  No action was taken.

 

Respectfully submitted,

 

 

Paula J. Parks

Village Clerk

 ___________________________________________________________________________________________

STATE OF ILLINOIS)

COUNTY OF JACKSON)

VILLAGE OF DESOTO)

 

Minutes

Board of Trustees Regular Meeting

September 15, 2014

 

President John Evans called the second monthly meeting of the Village of De Soto Board of Trustees to order at 7:00 PM.  The village clerk was present to record the minutes.

 

Present:                 John Evans                     Tim Cochran

                            Jake Rushing                   Tony Rushing

                            Paulette Johnson              Larry White

                            Lisa Fenton

 

Motion made by Tony Rushing, seconded by Jake Rushing, to dispense with the reading of  minutes and to approve them.  Motion carried.

 

Motion made by Jake Rushing, seconded by Tony Rushing, to approve the August Revenue report.  Motion carried.

 

Motion made by Larry White, seconded by Tim Cochran, to pay the list of bills.  Upon roll call vote: T. Rushing - Yes; Fenton – Yes; Johnson -Yes; White – Yes; Cochran – Yes;  J. Rushing - Yes.  Motion carried.

 

Jennifer Parkhill presented a letter from CWI – Republic Services, Inc. in regard to renewal of the contract with CWI for trash pick up and recycling.

 

Motion made by Paulette Johnson, seconded by Jake Rushing, to renew the contract with CWI – Republic Services, Inc. for five years for trash pickup and recycling.  Upon roll call vote: T. Rushing – Yes; Fenton – Yes; Johnson – Yes; White – Yes; Cochran – Yes; J. Rushing – Yes.  Motion carried.

 

Jana Fann reported that with Mediacom, the Village does not have a land line at the city garage.  Trustee White was concerned about relying on cell phone usage.  Mrs. Fann will check with Mediacom about getting a line at the park.

 

Motion made by Jake Rushing, seconded by Tim Cochran, to purchase a new phone system from Professional Communications Systems for $2,155.00.  Upon roll call vote:  T. Rushing – Yes; Fenton – Yes; Johnson – Yes; White – Yes; Cochran – Yes; J. Rushing – Yes.  Motion carried.

 

In regard to legalizing golf carts and side-by-sides on the streets, Police Chief Ben Doan explained that there would be a problem crossing Highway 51 to/from the east side of town.  These vehicles can cross the highway, but they cannot be driven any distance at all on the highway.  Chief Doan said that the Village would have to build a road on the railroad right-of-way to cross at W. Jackson Street.   Since the Village leases the railroad property, President Evans suggested researching with the railroad and the Illinois Department of Transportation (IDOT) to see what needs to be done. The other option would be to sell permits on both sides of town and use a trailer to get from one side of town to the other.

 

Discussion was tabled for further investigation.

 

Two more cameras have been added to monitor dumping at the city garage.  Signs with the regulations will be posted.  Director of Public Works David Griffin said the Village will see how effective these methods are in controlling the dumping.  Board members agreed that landlords should not dump their debris at the city garage when renters move out.  Village Clerk Paula Parks and Jana Fann will investigate amending the nuisance ordinance to cover illegal dumping at the city garage.

 

Discussion on the social media policy was tabled indefinitely because further laws are coming out.

 

Paulette Johnson reported that she purchased a new soda cooler for the park because the Village did not renew the  contract with Coca Cola.  Since there is no contract with Coca Cola, the Village can sell all brands of soda and purchase the best deal.  There is one Coca Cola cooler that will have only Coke products.

 

Trustee Johnson stated that Shawn Daniels, who scheduled ball games at the park when the fields were available, had not paid for the use of the field nor had he paid Frank Doan for preparing the fields.  She also said he had not turned in his keys.   Police Chief Ben Doan recommended sending a certified letter to Mr. Daniels requesting that he turn in the keys and  make payment within 10 days of the receipt of the letter and stating that he would no longer be allowed to use the fields.

 

City employees noticed a crack in the walking path and repaired it.  Trustee Johnson said she appreciated the initiative.

 

Motion made by Tim Cochran, seconded by Larry White, to approve the application from Fred Miller for a building permit to build an addition on his house at 403 Williamsburg Street.  Upon roll call vote: T. Rushing – Yes; Fenton – Yes; Johnson – Yes; White – Yes; Cochran – Yes; J. Rushing – Yes.  Motion carried.

 

Trustee Cochran commented that the park is not being taken care of.  He complained about the height of the grass on the fields.  He said he had received complaints about the condition of the park.

 

Trustee White noted that maintaining and changing the fire hydrants needs to be a priority.

 

Direct of Public Works David Griffin reported that two hydrants had been repaired.  He stated that Tom Boros had spent five or six hours at no charge to make a socket to be used for checking the hydrants.  Mr. Boros has donated about nine hours of community service.

 

Mr. Griffin said that he is checking on the other two non-working hydrants.

 

Motion made by Jake Rushing, seconded by Lisa Fenton, to approve the financial audit for the fiscal year beginning May 1, 2013 and ending April 30, 2014.

 

Village Clerk Paula Parks and Treasurer Dana had a few problems with the audit.  Mrs. Parks    has called the auditor to discuss the problems.  The auditor will be asked to attend the next board meeting to explain the financial statements and answer questions.

 

Motion made by Jake Rushing, seconded by Lisa Fenton, to rescind the previous motion.  Upon roll call vote: T. Rushing – Yes; Fenton – Yes; Johnson – Yes; White – Yes; Cochran – Yes; J. Rushing – Yes.  Motion carried.

 

David Griffin reported that Darren Snyder of Carbondale Electric had only received part of the stop light.  He will work on replacing the light when the rest of it comes in.

 

Mr. Griffin also reported that in August he had collected 12 samples from the lift station on Highway 51 that processes the Landfill's waste.  Five samples were under the 100 POD limit and 11 samples averaged 196.  Mr. Griffin visited Doug Ticer at the Landfill.  They will work together to get the problem resolved.  There have been no recent complaints about any odor.

Mr. Griffin said that the designated streets will be oiled and chipped on September 24.

 

The next regular board meeting will be held on Monday, October 6 at 7 PM at the Village Hall. 

 

Motion made by Jake Rushing, seconded by Tony Rushing, to adjourn at 8:40 PM.  Motion carried.

 

Respectfully submitted,

 

 

Paula J. Parks

Village Clerk

 

___________________________________________________________________________________________

STATE OF ILLINOIS)

COUNTY OF JACKSON)

VILLAGE OF DESOTO)

 

Minutes

Board of Trustees Regular Meeting

September 2, 2014

 

President John Evans called the first monthly meeting of the Village of De Soto Board of Trustees to order at 7:00 PM.  The village clerk was present to record the minutes.

 

Present:              John Evans                      Tim Cochran

                          Jake Rushing                   Tony Rushing

                          Paulette Johnson

 

Absent:              Larry White

 

Motion made by Jake Rushing, seconded by Tony Rushing, to dispense with the reading of  minutes and to approve them.  Motion carried.

 

Motion made by Tim Cochran, seconded by Jake Rushing, to approve the August Expense report.

Motion carried.

 

Motion made by Jake Rushing, seconded by Paulette Johnson, to pay the list of bills.  Upon roll call vote: T. Rushing  Yes; Johnson -Yes; Cochran – Yes;  J. Rushing - Yes.  Motion carried.

 

President John Evans appointed Lisa Fenton to fill the vacant trustee position.

 

Motion made by Tony Rushing, seconded by Paulette Johnson, to approve the appointment of Lisa Fenton as village trustee.

 

Village Clerk Paula Parks administered the Oath of Office to Lisa Fenton.

 

Mrs. Fenton took her seat at 7:08 PM.

 

President Evans assigned Trustee Fenton to be chair of the Public Safety Committee.

 

Board members discussed amending the building code ordinance.  Trustee Jake Rushing suggested hiring an independent contractor for building inspection.  Currently, the Village enforces the building permit in regard to set backs.  However, there are no penalties for noncompliance.   Trustee Johnson suggested establishing an ad hoc committee to research  options for enforcing the building code.  Board members felt a special meeting should be scheduled to  discuss the building code and property maintenance code and to determine modifications to the code to be sent to the attorney for final review.

 

Motion made by Tim Cochran, seconded by Jake Rushing, to hold a special meeting on September 22 at 6 PM to discuss the building code and property maintenance code.  Upon roll call vote: T. Rushing - Yes; Fenton – Yes; Johnson – Yes; Cochran – Yes; J. Rushing – Yes.  Motion carried.

 

David Griffin had inspected the site for relocating Leroy Miles' manufactured home.  According to the Mobile Home Code, Mr. Miles would need a variance to put the home in this location, because the manufactured home did not meet the age requirement.

 

Mr. Miles submitted a request for a variance to move the manufactured home to 204/206 S. Ash St. even though it did not meet the age requirement.

 

Mr. Miles explained that this was a win/win situation for the Village.  Two very old trailers will be moved out on S. Ash Street, and front street would look better.   Two lots on front street would possibly be available for business growth.  Mr. Miles has been checking into some businesses, for example, Subway.  His long-range plan is to demolish the garages and develop the lots for business.

 

Motion made by Jake Rushing, seconded by Tim Cochran, to allow the variance for Leroy Miles to move the manufactured home from S. Chestnut Street to 204/206 S. Ash Street.  Upon roll call vote: T. Rushing – Yes; Fenton – Yes; Johnson – Yes; Cochran – Yes; J. Rushing – Yes.  Motion carried.

 

Motion made by Jake Rushing, seconded by Tim Cochran, to table discussion on the social media policy until the next meeting for further investigation.  Motion carried.

 

Director of Public Works David Griffin has a plan for painting, lubricating, flushing and replacing fire hydrants.  He will check the hydrants that don't work to see if they can be repaired or need to be replaced.  Mr. Griffin said this will be an on-going project.

 

Andy Zieba suggested negotiating free phone and internet service with Mediacom the next time the franchise agreement is due for renewal.

 

Aglow had submitted a written request asking for permission to hold up signs on October 10 on the 100 block of Chestnut Street and at the parking lot.  The signs would read “Honk if you love Jesus.”  Board members agreed that it is public property, and they have every right to hold the signs up.

 

A meeting for the Jackson County Mitigation Plan will be held Thursday, September 4 at 2 PM at RTC.  John Evans and Jake Rushing will attend.

 

David Griffin said the samples for the landfill are better, but he wants even better results on a consistent basis.  He will call Doug Ticer of the landfill on Tuesday to see what needs to be done.  Trustee Tony Rushing asked Mr. Griffin to get readings on the meter at the landfill as well.

 

Trustee Johnson reported that the De Soto Little League is giving operation of the concession stands back to the Park. 

 

Mrs. Johnson also stated that everything at the park involving the school must go through Mr. Wilson first.

 

The small air conditioner in the big concession stand and the refrigerator in the small concession stand went out.  The school bought the part for the refrigerator, and Tim Cochran donated his labor.

 

The Park Halloween Party and Hayride will be held October 18.  Chris Lacy will donate his wagons for use.

 

Trustee Tim Cochran asked the board to check into legalizing operation of golf carts and side-by-sides on the streets.  Jana Fann will research ordinances from other municipalities.

 

Mr. Cochran also pointed out that curbs on the streets need to be painted.

 

David Griffin said the LED light for the four-way intersection should be delivered to Carbondale Electric this week.  As soon as Carbondale Electric receives the light, Mr. Griffin will contact IDOT for traffic control.

 

Trustee Johnson pointed out that there are lights out at the park that need to be reported.

 

The designated streets will be oiled and chipped on September 24.

 

Mr. Griffin will call SIU Physical Plant to see if they will give the Village fly ash instead of using cinders.  Buddy Fred would have to haul them for a fee.  However, the fly ash is free, and the cinders are very expensive.  Fly ash will keep the streets from being slick, but the cars get dirtier.

 

The course manuals for the Waterworks Operation (Basic) Course will be purchased for Danny Vancil and Mike Garrison.  They will study the manuals and take the test without attending the class. 

 

The next regular board meeting will be held on Monday, September 15 at 7 PM at the Village Hall. 

 

Motion made by Jake Rushing, seconded by Tony Rushing, to adjourn at 8:45 PM.  Motion carried.

 

Respectfully submitted,

 

 

Paula J. Parks

Village Clerk

****************************************************************************************** 

STATE OF ILLINOIS)

COUNTY OF JACKSON)

VILLAGE OF DE SOTO)

 

Minutes

Street Committee

September 2, 2014

 

The Street Committee met with representatives of CWI on September 2, 2014, to discuss renewal of the contract with CWI for city-wide trash pickup and recycling. Paulette Johnson called the meeting to order at 6:00 P.M.

 

Present:

 

Tim Cochran. Trustee

Paulette Johnson, Trustee

Jake Rushing, Trustee

David Griffin, Director of Public Works

Gary Pearson, CWI General Manager

Jennifer Parkhill, CWI Municipal Service Manager

                                                                                   

Paulette Johnson asked that CWI provide proof of insurance for the Village's files.  Ms. Parkhill said they would provide it.

 

Businesses are not included in the contract.

 

David Griffin stated that he would like to see a system implemented to keep people from dumping inappropriate items at the city garage.  He asked Mr. Pearson and Ms. Parkhill if they had any suggestions as to how to prevent this.

 

It was determined that there should be no dumping after hours.  Mr. Pearson suggested posting informational signs indicating acceptable and prohibited items.  Also, it should be posted that violators will prosecuted.

 

Mr. Griffin asked how often to call to get the roll offs picked up.  Mr. Pearson said to call as required.

 

Landlords are responsible for dumping their own debris and items when renters move out.  The items should not be dumped at the city garage.

 

Rates are increasing because of added costs including recycling.  CWI is proposing a five-year contract instead of a three-year contract.  The new rates would be:

 

Year 1                 $10.72 ($1.65 increase)

Year 2                 $11.15 (4% increase)

Year 3                 $11.60 (4% increase)

Year 4                 $12.06 (4% increase)

Year 5                 $12.54 (4% increase)

John Evans entered the meeting at 6:30 PM.

 

Committee members agreed CWI had been a good and fair vendor for trash pick up and recycling.

 

Jennifer Parkhill will have the contract prepared for the September 15 board meeting.

 

Since Ms. Parkhill is the municipal service manager, she is the contact person regarding the contract.

 

Tony Rushing entered the meeting at 6:40 PM.

 

In regard to recycling, Ms. Parkhill stated that CWI has good information and will help educate the people about recycling and promote it.  She will bring flyers to the September 15 board meeting.  The flyer will be included with the Village newsletter mailing.  CWI takes recycles #1 thru #7 except #6, which is Styrofoam.

 

Ms. Parkhill pointed out that CWI will help when a person is temporarily unable to get their tote to the street.  CWI has to be notified.

 

As there was no further discussion, the meeting adjourned at 6:55 P.M.

 

Respectfully submitted,

 

 Paula J. Parks

Village Clerk

 ****************************************************************************************

 

STATE OF ILLINOIS)

COUNTY OF JACKSON)

VILLAGE OF DESOTO)

 

Minutes

Board of Trustees Regular Meeting

August 18, 2014

 

President John Evans called the second monthly meeting of the Village of De Soto Board of Trustees to order at 7:00 PM.  The village clerk was present to record the minutes.

 

Present:              John Evans                      Tim Cochran

                          Jake Rushing                    Larry White

 

Absent:              Paulette Johnson            Tony Rushing   

 

Motion made by Jake Rushing, seconded by Tim Cochran, to dispense with the reading of  minutes and to approve them.  Motion carried.

 

Motion made by Larry White, seconded by Jake Rushing, to approve the July Revenue report.

Motion carried.

 

Trustee Paulette Johnson entered the meeting and took her seat at 7:02 PM.

 

Motion made by Tim Cochran, seconded by Paulette Johnson, to pay the list of bills.  Upon roll call vote: Johnson -Yes; White – Yes; Cochran – Yes;  J. Rushing - Yes.  Motion carried.

 

Lisa Fenton was present to express her interest in the vacant trustee position.  Mrs. Fenton has lived in the Village for seven years.  She is actively involved in the community.

 

Leroy Miles is considering moving his mother's manufactured home from its current location on S. Chestnut Street to  S. Ash Street.  He would replace two single-wide mobile homes he owns that are located on S. Ash Street.  Mr. Miles submitted the application for a permit to relocate his mother's home.  The manufactured home does not meet the age requirement per the mobile home ordinance.  Mr. Miles felt relocating the manufactured was different than requirements in the ordinance.  Board members will review the review the application and the ordinance, and David Griffin will check out the information on the application.  The Board will have an answer at the next meeting as to whether Mr. Miles needs to apply for a variance.

 

Dannie Mc Fadden  complained that the fire hydrants had not been flushed, lubricated and painted for several years.  He also pointed out that there were broken hydrants that had not been replaced.  David Griffin said this would be a priority job and would require a lot of time to accomplish.  He will look into a plan for completing the project.  Autumn Kellerman of the De Soto Township Fire Protection District stated that she felt the fire department would be willing to help.

 

Dannie Mc Fadden also complained that when the Lions Club used the pavilion, the floor was dirty, and there were tables against the door that prevented easy access to the pavilion.  Trustee Paulette Johnson will check into the issue.

 

Motion made by Paulette Johnson, seconded by Larry White, to hire Pamela Brumley as a crossing guard to work five days per week except on Tuesday afternoons and Ella Arrington for the Tuesday afternoon shift and as a fill in, both at $9.50 per hour.  Upon roll call vote: Johnson – Yes; White – Yes; Cochran – Yes; J. Rushing – Yes.  Motion carried.

 

Discussion on amending the building code ordinance was tabled until the next meeting so that the board members could review the current building and property maintenance ordinances.

 

Board members agreed that a social media policy was necessary.  Jana Fann will draft the ordinance for the social media policy for review at the next meeting.

 

The adult slow-pitch league started Monday, August 18.

 

Trustee Johnson asked for information for the newsletter by the next meeting. 

 

Village employees repaired Mandy McKee's property instead of Frontier Communications.  A sidewalk will be repaired when the weather is cooler.  Apparently, Frontier was told that the Village would repair the properties they damaged when laying the cable on East Douglas Street.

 

David Griffin reported that the samples for the leachate that the Landfill is pumping are going down.  Mr. Griffin said the situation is getting better, and he is still taking frequent samples.

 

Motion made by Tim Cochran, seconded by Jake Rushing, to approve the application from Jason and Christina Lashbrook to put a 16' x 76' 2014 mobile home at 102 N. Locust Street.  Upon roll call vote:  Johnson -Yes; White – Yes; Cochran – Yes;  J. Rushing - Yes.  Motion carried.

 

Motion made by Tim Cochran, seconded by Jake Rushing, to pass Resolution No. 2014-8 Acceptance of Proposal to Furnish Materials and Approval of Award to Illini Asphalt Corporation and to appropriate $23,736.50 of Motor Fuel Tax funds for the project.  Upon roll call vote: Johnson -Yes; White – Yes; Cochran – Yes;  J. Rushing - Yes.  Motion carried.  Resolution incorporated by reference.

 

Motion made by Jake Rushing, seconded by Paulette Johnson, to approve the three-year agreement with Emling & Hoffman, P. C.  in the amount of $9,800, $9,900 and $10,000 respectively for auditing services.  Upon roll call vote: Johnson -Yes; White – Yes; Cochran – Yes;  J. Rushing - Yes.  Motion carried.

 

Motion made by Jake Rushing, seconded by Paulette Johnson, to pass Resolution No. 2014-7. the agreement to hire Illinois Codification Services  to update and supplement the Village's ordinances and publish new pages for the existing Code of Ordinances at a cost of approximately $1,300.  Upon roll call vote: Johnson -Yes; White – Yes; Cochran – Yes;  J. Rushing - Yes.  Motion carried.  Resolution incorporated by reference.

 

Jana Fann reported that the Village is switching to Mediacom for internet and telephone services.

 

Trustee Johnson recommended looking for another vendor for mosquito abatement services when the current vendor's contract is up.

 

Jana Fann asked the board to consider purchasing a new phone system with the savings from the internet and phone services.  Using Mediacom could save the Village about $2,400 per year.  The quote from Professional Communications for a new phone system without voice mail was $2,155.

 

The next regular board meeting will be held on Tuesday, September 2 at 7 PM at the Village Hall.  The meeting is on Tuesday due to the Labor Day holiday.

 

Motion made by Paulette Johnson, seconded by Jake Rushing, to adjourn at 7:59 PM.  Motion carried.

 

Respectfully submitted,

 

 

Paula J. Parks

Village Clerk

 -------------------------------------------------------------------------------------------------------------------------

STATE OF ILLINOIS)

COUNTY OF JACKSON)

VILLAGE OF DESOTO)

 

Minutes

Board of Trustees Regular Meeting

August 4, 2014

 

President John Evans called the first monthly meeting of the Village of De Soto Board of Trustees to order at 7:00 PM.  The village clerk was present to record the minutes.

 

Present:              John Evans                      Tim Cochran

                            Paulette Johnson            Jake Rushing

                            Larry White

 

Absent:              Tony Rushing   

 

Motion made by Paulette Johnson, seconded by Jake Rushing, to dispense with the reading of  minutes and to approve them.  Motion carried.

 

Motion made by Jake Rushing, seconded by Tim Cochran, to approve the July Expense report.  Motion carried.

 

Motion made by Jake Rushing, seconded by Tim Cochran, to pay the list of bills.  Upon roll call vote: Johnson -Yes; White – Yes; Cochran – Yes;  J. Rushing - Yes.  Motion carried.

 

Joe Mendoza was present as coach of the De Soto Grade School girls softball team.  Mr. Mendoza thanked the Board for the dirt work by the shed at the park.  He asked if someone could scrape the edge of the dirt in the grass line of the ball field.  The grass is taking over.  Director of Public Works David Griffin will meet with Frank Doan to see how to resolve the problem.  Mr. Mendoza pointed out that weed killer was needed, and there were wasps to be killed at the small ball diamond.  Mr. Mendoza also asked permission to post signs on the posts going to the park and on the field.  The Board granted him permission.

 

Mr. Mendoza, as a citizen, reported a sidewalk issue. He said there is a bad spot that could be hazardous on the sidewalk by the alley on Cherry Street.  He can't get his wheelchair over the humps.  David Griffin said he would work on the problem areas the next day.

 

Trustee Johnson said that the Village needed to assess the sidewalks and develop a plan to replace or repair them.

 

Mr. Mendoza asked permission to hang a permanent sign for the girls softball team's championship up high on the backstop of the small field.  Permission was granted.

 

Jana Fan reported a major problem with the Village's internet service through Frontier Communications.  The service is down much of the time, which hinders the staff's ability to work. She had obtained a quote for service with Mediacom.  The cost for a bundle that included three phones and internet service would be $89.95 per month with a three-year contract.  There is no data limit.  Currently, the plan for internet service and two phone lines with Frontier costs about $300 per month.  Using Mediacom would save about $200 per month for three years.

 

Motion made by Jake Rushing, seconded by Tim Cochran, to allow Jana Fann to pursue a contract with Mediacom for three years.  Upon roll call vote: Johnson – Yes; White – Yes; Cochran – Yes; J. Rushing – Yes.  Motion carried.

 

Chief Doan learned that the Village could borrow a digital speed sign from E. T. Simonds Construction Co. during the down season.  The Board authorized Chief Doan to make arrangements to borrow the sign from E. T. Simonds during their down time.

 

Chief Doan felt that an officer duty phone was not necessary.  He recommended not getting one.  The Board members agreed with his recommendation.  No duty phone will be purchased.  Therefore, no Village-owned cell phone policy was necessary.

 

Trustee Tim Cochran presented a quote of $2,500 from Carbondale Electric to install a new LED light and raise the light at the four-way intersection two feet. Twenty-five hundred dollars is the cost unless there are unforeseen problems.

 

Motion made by Tim Cochran, seconded by Larry White, to hire Carbondale Electric to install the new LED light at the four-way intersection and raise it two feet and to charge the cost to the Street Fund, Line Item 153-492.  Upon roll call vote: Johnson – Yes; White – Yes; Cochran – Yes; J. Rushing -Yes.  Motion carried.

 

The quote from Illinois Codification Services to codify Village ordinances from the past five and one-half years was $1,300.

 

Motion made by Larry White, seconded by Jake Rushing, to hire Illinois Codification Services for $1,300 and to divide the cost between the General, Sewer and Water Contingency funds.  Upon roll call vote: Johnson – Yes; White – Yes; Cochran – Yes; J. Rushing – Yes.  Motion carried.

 

Trustee Paulette Johnson said that there are problems with kids playing on the ball diamonds.  Mike Garrison will install another surveillance camera to point toward the ball diamonds.  The other five cameras are installed and working good.

 

Co-ed slow pitch starts on August 18.

 

Larry White asked Jana Fann to contact the subcontractor for Frontier Communications about repairing the properties on East Douglas Street they damaged when they laid cable.

 

David Griffin had talked with Gary Pearson about the leachate problem.  The Landfill has been diluting the leachate more and the odor is not as bad.  Mr. Griffin is still sending samples to the Landfill.  He will have another set of samples within a month.  The samples must be better or something will have to change.  Mr. Pearson said he would work with the Village to remedy the situation.  Mr. Griffin stays in regular communication with Doug Ticer at the Landfill.

 

Motion made by Tim Cochran, seconded by Jake Rushing, to approve the application for a building permit from Nick Cheatham to build a pole barn at 302 N. Hickory Street.  Motion carried.

 

Motion made by Jake Rushing, seconded by Larry White, to pass Annual Appropriation Ordinance No. 2014-4 making appropriation for all corporate purposes for the Village of De Soto for the fiscal year beginning May 1, 2014 and ending April 30, 2015.  Upon roll call vote: Johnson – Yes; White – Yes; Cochran – Yes; J. Rushing – Yes.  Motion carried.  Ordinance incorporated by reference.

 

Board members will review a sample of a social media policy to see if they want to adopt such a policy.

 

Jana Fann reported that the Village had passed a motion on September 4, 2012 to ask the attorney to update the building code ordinance and to include penalties for non-compliance.  The attorney had not done it and wanted to know if the Village still wanted it amended.  Mrs. Fann will provide a copy of the current building code ordinance and a sample of one from another municipality.  Board members will review them.  Mrs. Fann will also look into rental codes.

 

David Griffin reported that he had talked with Kinkaid about the tap for Bowlby Farms, LLC.  He is trying to figure something out before he talks with the Bowlby's.

 

The next regular board meeting will be held on Monday, August 18 at 7 PM at the Village Hall.

 

Motion made by Jake Rushing, seconded by Paulette Johnson, to adjourn at 8:30 PM.  Motion carried.

 

Respectfully submitted,

 

 

Paula J. Parks

Village Clerk

___________________________________________________________________________________________

 

STATE OF ILLINOIS)

COUNTY OF JACKSON)

VILLAGE OF DESOTO)

 

Minutes

Board of Trustees Regular Meeting

July 14, 2014

 

President John Evans called the second monthly meeting of the Village of De Soto Board of Trustees to order at 7:00 PM.  The village clerk was present to record the minutes.

 

Present:              John Evans                      Tim Cochran

                          Tony Rushing                  Jake Rushing

                           Larry White

 

Absent:              Paulette Johnson           

 

Motion made by Larry White, seconded by Tony Rushing, to dispense with the reading of  minutes and to approve them.  Motion carried.

 

Motion made by Jake Rushing, seconded by Tony Rushing, to approve the June Revenue report.  Motion carried.

 

Motion made by Jake Rushing, seconded by Tim Cochran, to pay the list of bills.  Upon roll call vote: T. Rushing – Yes;  White – Yes; Cochran – Yes;  J. Rushing - Yes.  Motion carried.

 

Karen Martin, Office of Economic and Regional Development-SIUC, presented information about services provided by Champion Community Investments to individuals wanting to start a business or expand their current business.  CCI offers workshops for a minimal fee and grants funds to meet the financial needs of eligible new and established businesses in rural areas through low interest loans.  CCI was established in 2002 and began loaning money in 2006.  The process is low-key and simple and is available for projects, whether large or small.  The Village will disseminate the information to the community.

 

Betty Heiar was present to express her interest in filling the trustee position.

 

Discussion on the digital speed sign was tabled because Police Chief Ben Doan was not present with any information on renting one.

 

Director of Public Works David Griffin reported that the sump pump at the park house had been connected directly to the sewer line.

 

Mr. Griffin had not received the price for an LED light from Carbondale Electric.   He will contact them again.

 

Mr. Griffin reported that Bowlby Farms still wants the water tap. He has to talk with Kinkaid.  Discussion was tabled until the next meeting for further investigation.

Discussion about the duty cell phone for police officers was tabled until the next meeting.  Cost information was not available.

Village Clerk Paula Parks suggested developing a written policy for duty cell phone usage.

After discussion about exceptions being made to policy regarding sewer adjustments for water leaks, board members agreed that they will abide by the policy with no exceptions from this point forward.

Motion made by Jake Rushing, seconded by Larry White, to allow Rivers of Living Water Fellowship Church to use the outfield of the small ball diamond for a tent revival August 13-17, 2014, at no charge.  Upon roll call vote: T. Rushing; White – Yes; Cochran – Yes; J. Rushing – Yes.  Motion carried.

Tony Rushing reported that he had received complaints about the odor from the lift station on North Highway 51.  This lift station pumps the leachate from the landfill into the Village's wastewater treatment system.  David Griffin is taking samples and talking with Doug Ticer at the landfill.  Mr. Griffin will contact Gary Pearson of CWI to try to get a resolution.

Passage of Appropriation Ordinance No. 2014-4 was tabled until the next meeting.  Final revisions had not been received from the attorney.

The next regular board meeting will be held on Monday, August 4 at 7 PM at the Village Hall.

 

Motion made by Jake Rushing, seconded by Tony Rushing, to adjourn at 8:20 PM.  Motion carried.

 

Respectfully submitted,

 

 

Paula J. Parks

Village Clerk

 ___________________________________________________________________________________________

STATE OF ILLINOIS)

COUNTY OF JACKSON)

VILLAGE OF DESOTO)

 

Minutes

Board of Trustees Regular Meeting

July 7, 2014

 

President John Evans called the first monthly meeting of the Village of De Soto Board of Trustees to order at 7:00 PM.  The village clerk was present to record the minutes.

 

Present:              John Evans                      Tim Cochran

                           Paulette Johnson            Jake Rushing                  

 

Absent:              Tony Rushing                  Larry White                    

 

Motion made by Paulette Johnson, seconded by Jake Rushing, to dispense with the reading of  minutes and to approve them.  Motion carried.

 

Motion made by Jake Rushing, seconded by Tim Cochran, to approve the June Expense report.  Motion carried.

 

Motion made by Paulette Johnson, seconded by Jake Rushing, to pay the list of bills.  Upon roll call vote: Johnson – Yes;  Cochran – Yes;  J. Rushing - Yes.  Motion carried.

 

Tony Schuering of Municipal Consulting Group, Ltd addressed the Board about trying to bring businesses into the community.  He explained that there are three tools for attracting businesses:  Business District, Special Service Area and TIF District.  The Business District and Special Service Area options require a property tax increase.  A TIF District gives incentives and benefits to attract businesses and generates revenue without a property tax increase.  TIF money comes from improvements in the area.  The Village could use TIF funds for matching grant funds as well as to fund the incentives provided to attract businesses. The Village would control the incentives and determine the area designated for the district.  Municipal Consulting Group, Ltd. would charge $25,000 to set up the TIF district for the Village.  The fee could be spread out over several years.  Mr. Schuering stated that there was no guarantee that businesses would be attracted, but the fee would still be required.

Mayor Evans asked Mr. Schuering to come another time when all Board members would be present and to email information about the proposal to Board Secretary Jana Fann.

Motion made by Paulette Johnson, seconded by Jake Rushing, to go into executive session at 7:26 PM to discuss personnel, pursuant to 5 ILCS 120/2(c)(1).  Upon roll call vote: Johnson – Yes; Cochran – Yes; J. Rushing – Yes.  Motion carried.

Motion made by Jake Rushing, seconded by Tim Cochran, to come out of executive session at 7:39 PM.  Upon roll call vote: Johnson – Yes; Cochran – Yes; J. Rushing – Yes.  Motion carried.

Chief Ben Doan had researched information about the digital speed trailers.  The least expensive unit he could find would cost $4,000 to purchase.  Chief Doan talked with Scott Stokes of IDOT who told him that IDOT requires their contractors to provide the speed trailers.  He was waiting for a call back from E. T. Simonds Construction to get a price for renting one.

Trustee Paulette Johnson reported that Mandy McKee had helped David Blumenstock fill his swimming pool when Mr. Blumenstock's hose broke.  Ms. McKee was asking for a sewer adjustment on her water bill.

John Evans had helped Jim Pribble fill his pool and was also requesting a sewer adjustment on his water bill.

Trustee Johnson said that the policy is that the owner gets one adjustment per year for filling the pool.  She felt that giving both persons a sewer adjustment one time would be okay if there was no additional cost to the Village  Two individuals were filling only one pool.

Motion made by Jake Rushing, seconded by Tim Cochran, to allow the sewer adjustments on the water bills of Mandy McKee and John Evans and to schedule a meeting of the Sewer and Water Committees to discuss policy on these issues.  Upon roll call vote: Johnson – Yes; Cochran – Yes; J. Rushing – Yes.  Motion carried.

Motion made by Jake Rushing, seconded by Paulette Johnson, to give Cindy Huck a sewer adjustment on her water bill for any usage above normal average because she left her water hose on for three days.  Upon roll call vote: Johnson – Yes; Cochran – Yes; J. Rushing – Yes.  Motion carried

Trustee Johnson reported that De Soto Daze went well.  She thanked the board members and the city workers for their work.  She also thanked Jana Fann and Alesia Lipe for the extra De Soto Daze projects they did.

Paula Parks reported that the Ice Cream Social raised $205 for the De Soto Food Pantry.

Mrs. Johnson reported that the grade school will begin playing ball in mid-August.

The final cost for work done at the park by Carbondale Electric in relation to storm damage was $9,102.67.  The insurance company had sent a check for $8,276.50, which the Village has not cashed.  Jana Fann will submit the final bill to the insurance company to see if they will pay the full amount.

Motion made by Tim Cochran, seconded by Paulette Johnson, to pass Resolution No. 2014-5 appropriating $30,000 of Motor Fuel Tax funds for the purpose of maintaining streets and highways under the applicable provisions of the Illinois Highway Code from January 1, 2014 to December 31, 2014. Upon roll call vote: Johnson – Yes; Cochran – Yes; J. Rushing – Yes.   Motion carried. Resolution incorporated by reference.

Jake Rushing reported that Bowlby Farms, LLC. had received approval for a water tap at 830 Crane Road on June 4, 2012.  The tap was never made due to problems with the water pressure.  Kinkaid-Reed's Creek would not approve tapping into their line. David Griffin will check with Matt Bowlby to see if they still want the tap.  He will also call Kinkaid to see what needs to be done for their approval.

Motion made by Jake Rushing, seconded by Paulette Johnson, to pass Ordinance No. 2014-3 authorizing and ascertaining prevailing rate of wages for laborers, workmen and mechanics employed on public works.  Upon roll call vote: Johnson – Yes; Cochran – Yes; J. Rushing – Yes.  Motion carried.  Ordinance incorporated by reference.

Motion made by Jake Rushing, seconded by Paulette Johnson, to pass Ordinance No. 2014-4 making appropriation for all corporate purposes for the Village of De Soto for the fiscal year commencing on May 1, 2014 and ending April 30, 2015.   Before the vote was taken, Mr. Rushing realized that incorrect amounts were recorded for the appropriations.

Motion made Jake Rushing, seconded by Tim Cochran, to rescind the motion to pass Ordinance No. 2014-4 due to incorrect amounts on the appropriation recapitulation sheet.  Upon roll call vote: Johnson – Yes; Cochran – Yea; J. Rushing – Yes.  Motion carried.

The ordinance will be corrected and voted on at the next meeting.

Motion made by Jake Rushing, seconded by Tim Cochran, to pass Resolution No. 2014-6 authorizing John Evans, Paulette Johnson, Paula Parks and Dana Smith as signers on all Old National Bank accounts.  Upon roll call vote: Johnson – Yes; Cochran – Yea; J. Rushing – Yes.  Motion carried.  Resolution incorporated by reference.

David Griffin will talk with Larry White about putting the park house sump pump directly into the sewer line.

Board members authorized David Griffin to post 20 mph signs on Heritage Drive.

Mr. Griffin did not have an estimate for a new LED stop light.  An LED light would use less electricity and is lighter than the current light.  Carbondale Electric can raise the stop light the necessary two feet.  Mr. Griffin will try to get a price for a new light from Carbondale Electric.

Motion made by Tim Cochran, seconded by Jake Rushing, to approve the Municipality Power of Attorney for the Southern Illinois Electricity Aggregation Consortium appointing Select Energy Partners as Attorney-In-Fact for the purpose of extending the agreement with Homefield Energy an additional three months and to execute the three-month extension.  Upon roll call vote: Johnson – Yes; Cochran – Yes; J. Rushing – Yes.  Motion carried.

Mayor John Evans was concerned that the police officers do not have a duty cell phone.  They are having to use their personal cell phones for police department purposes.  Chief Ben Doan has a department cell phone.  The board authorized Jana Fann to check into the cost of a duty cell phone that would be shared by the two patrolmen.

David Griffin reported that the brakes on the one-ton pick up truck had blown up.  He said that city worker Danny Vancil had fixed the brakes, saving the Village about $300 or $400.  The cost for the parts was $190.

The next regular board meeting will be held on Monday, July 21 at 7 PM.

 

Motion made by Jake Rushing, seconded by Tim Cochran, to adjourn at 8:58 PM.  Motion carried.

 

Respectfully submitted,

 

 

Paula J. Parks

Village Clerk

 *************************************************************************************

STATE OF ILLINOIS)

COUNTY OF JACKSON)

VILLAGE OF DESOTO)

 

Minutes

Board of Trustees Regular Meeting

June 16, 2014

 

President John Evans called the first monthly meeting of the Village of De Soto Board of Trustees to order at 7:00 PM.  The village clerk was present to record the minutes.

 

Present:              John Evans                      Tony Rushing

                          Paulette Johnson              Jake Rushing

                           Larry White                    

 

Motion made by Jake Rushing, seconded by Paulette Johnson, to dispense with the reading of  minutes and to approve them.  Motion carried.

 

Motion made by Paulette Johnson, seconded by Jake Rushing, to approve the May Revenue report.  Motion carried.

 

Motion made by Larry White, seconded by Jake Rushing, to pay the list of bills.  Upon roll call vote: T. Rushing – Yes; Johnson – Yes;  L. White – Yes; J. Rushing - Yes.  Motion carried.

 

Tim Cochran was present to express his interest in serving on the board as a trustee.  Mr. Cochran had submitted his letter of interest to the Board.

Mike Garrison reported that the estimate for a security system for cameras at the skate park and city garage would be $850.  This price included eight cameras.  Mr. Garrison will install the system if the Village purchases.

Motion made by Paulette Johnson, seconded by Larry White, to purchase the security system and have Mike Garrison install it and to pay the cost 50% from the Park Fund, 25% from the Streets and Alleys Fund and 25% from the Sewer Operating Account.  Upon roll call vote: T. Rushing – Yes; Johnson – Yes;  L. White – Yes; J. Rushing - Yes.  Motion carried.

President John Evans appointed Tim Cochran as Village TrusteeMotion made by Tony Rushing, seconded by Larry White, to approve the appointment of Tim Cochran as Village Trustee.  Upon roll call vote: T. Rushing – Yes; Johnson – Yes;  L. White – Yes; J. Rushing - Yes.  Motion carried.

Village Clerk Paula Parks administered the Oath of Office to Mr. Cochran, and he took his seat.

President Evans assigned Mr. Cochran as chair of the Streets and Alleys Committee.

David Griffin reported that he had put the sump pump to the outside of the park house.  Since this would not solve the problem, he will check further into the matter.

Mr. Griffin said he could put the 20 MPH speed signs up on Heritage Drive if it is okay with Police Chief Ben Doan.  He will discuss the matter with Chief Doan.

Discussion about the digital speed sign was tabled because Chief Doan was not present.

Discussion about widening the driveway at the park house was tabled.

Larry Johnson thanked the city workers for repairing the water leak on his side of town.  He said they did a great job.

Cindy Byrnes had donated her karaoke equipment to the park in memory of Leon Byrnes.  Mrs. Byrnes requested that the equipment be kept at the park at all times.

The new gates at the park are completed.  They look very good.

A bench has been installed at the park by the horseshoe area.

The Lions Club had agreed to allow Lori Mayhugh take the responsibility of putting the flags out on holidays.  Trustee Johnson has set up an agreement with the Mayhugh's stating the rules for putting the flags up and displaying them.  There are 26 flags.

Kayleigh Lipe had asked about setting up a Facebook page for the Farmer's Market.  It would be a business account and would be used to disseminate information to the public about the Farmer's Market.  Viewers cannot post comments to the page.  They can only show likes and dislikes.  Board members felt it was worth a try.

Trustee Johnson will tell Mrs. Lipe to check into a business account with Facebook.

Dillon Lipe is investigating the purchase of property on Rt. 149 east of De Soto.  He wants to get water at the property  Putting a water line on the property would require boring under the railroad, which would require an application and boring fee.  There are other options for tapping on to city water if Mr. Lipe chooses them.

Board members thanked John Johnson for working at the park to improve its appearance.

David Griffin reported that something had hit the stop at the four-way intersection.  Mr. Griffin repaired it, but he informed the board that the light needs to be raised and a new light purchased.

Trustee Johnson commented that the May Offense Report looked better.

The Board authorized Mr. Griffin to get a price on a new light and raising it by 2 feet.  IDOT will provide the traffic flaggers when the work is being done.  Mr. Griffin will talk with Carbondale Electric to get an estimate.

Motion made by Jake Rushing, seconded by Tony Rushing, to go into executive session at 7:50 PM pursuant to 5 ILCS 120/2(c)(1).  Upon roll call vote: T. Rushing – Yes; Johnson – Yes; White – Yes; Cochran – Yes; J. Rushing – Yes.  Motion carried.

Motion made by Jake Rushing, seconded by Tony Rushing, to come out of executive session at 8:39 PM.  Upon roll call vote: T. Rushing – Yes; Johnson – Yes; White – Yes; Cochran – Yes; J. Rushing – Yes.  Motion carried.

Jake Rushing thanked David Griffin and Mike Garrison for helping his son when he had an accident on his bike.

The next regular board meeting will be held on Monday, July 7 at 7 PM.

 

Motion made by Jake Rushing, seconded by Tony Rushing, to adjourn at 8:46 PM.  Motion carried.

 

Respectfully submitted,

 

 

Paula J. Parks

Village Clerk

******************************************************************************************

 

STATE OF ILLINOIS)

COUNTY OF JACKSON)

VILLAGE OF DESOTO)

 

Minutes

Board of Trustees Regular Meeting

June 2, 2014

 

President John Evans called the first monthly meeting of the Village of De Soto Board of Trustees to order at 7:00 PM.  The village clerk was present to record the minutes.

 

Present:              John Evans                      Tony Rushing

                          Paulette Johnson              Jake Rushing

                                                       

Absent:              Dannie Mc Fadden        Larry White                    

 

Motion made by Jake Rushing, seconded by Tony Rushing, to dispense with the reading of  minutes and to approve them.  Motion carried.

 

Motion made by Paulette Johnson, seconded by Tony Rushing, to approve the May Expense report.  Motion carried.

 

Motion made by Tony Rushing, seconded by Jake Rushing, to pay the list of bills.  Upon roll call vote: T. Rushing – Yes; Johnson – Yes;  J. Rushing - Yes.  Motion carried.

 

John Edwards was present on behalf of his son, John Adam Edwards, who lives at 210 N. Pecan St.  His son cannot in or out of his driveway during school functions and when students are being picked up by their parents.  Mr. Edwards felt that a no parking sign was needed for that area.  He said that people are not using the school parking lot, even though parking spaces are available.  Chief Ben Doan will investigate the matter to determine what needs to be done.

Jason Lashbrook and Joe Hughes were present to express their interest in filling the vacant trustee position.  Each of them will submit a letter of interest.

President John Evans read a letter of resignation from Dannie Mc Fadden, resigning his position as village trustee effective May 19, 2014.  Motion made by Jake Rushing, seconded by Tony Rushing, to accept Mr. Mc Fadden's resignation.  Upon roll call vote: T. Rushing – Yes; Johnson – Yes;  J. Rushing - Yes.  Motion carried.  Motion carried.

Motion made by Jake Rushing, seconded by Paulette Johnson, to declare a vacancy for village trustee.  Upon roll call vote: T. Rushing – Yes; Johnson – Yes;  J. Rushing - Yes.  Motion carried.

Motion made by Paulette Johnson, seconded by Tony Rushing, to approve the contract with the De Soto Township Fire Protection District, pending approve of the fire protection board.  Upon roll call vote: T. Rushing – Yes; Johnson – Yes;  J. Rushing - Abstain.  Motion carried.

Motion made by Paulette Johnson, seconded by Jake Rushing, to approve the lease with Ronald Bandy for using his property for additional parking at the park for the annual fee of $1.  Upon roll call vote: T. Rushing – Yes; Johnson – Yes;  J. Rushing - Yes.  Motion carried.

Motion made by Paulette Johnson, seconded by Tony Rushing, to pass Ordinance No. 2014-1 renewing an existing electric franchise agreement with Ameren Illinois for 20 years.  Upon roll call vote: T. Rushing – Yes; Johnson – Yes;  J. Rushing - Yes.  Motion carried.  Ordinance incorporated by reference.

Motion made by Paulette Johnson, seconded by Jake Rushing, to pass Ordinance No. 2014-2 renewing an existing gas franchise agreement with Ameren Illinois for 20 years.  Upon roll call vote: T. Rushing – Yes; Johnson – Yes;  J. Rushing - Yes.  Motion carried.  Ordinance incorporated by reference.

Motion made by Paulette Johnson, seconded by Tony Rushing, to approve the waiver for additional insurance liability insurance by vendors of the farmers market.  Upon roll call vote: T. Rushing – Yes; Johnson – Yes;  J. Rushing - Yes.  Motion carried.

Karen Martin from Champion Community Investment (CCI) wants to give a presentation about small business loans.  Jana Fann will get more information.

Tony Rushing reported that the park caretakers had asked about the possibility to widening the driveway at the park house.  Other options were discussed such as parking in the back in the no parking area behind the pavilion. Trustee Johnson asked all board members to look at the area to see what they think needs to be done.

Tony Rushing reported that there had been a water break last Thursday on Locust Street.  Dale Jones, Dan Boros and Mr. Rushing volunteered their services to help the city workers repair the leak.  John Evans will send a letter of thank you to Mr. Jones and Mr. Boros on behalf of the board.

David Griffin stated that Pat Rushing wants a culvert in a 20 ft. ditch south of her driveway so she can extend her driveway.  Standard procedure is that Mrs. Rushing will purchase the culvert, and the city workers will install it.

Motion made by Paulette Johnson, seconded by Tony Rushing, to remove Dannie Mc Fadden from the Chase credit cart account and to make Village Clerk Paula Parks the primary cardholder on the account.  Upon roll call vote: T. Rushing – Yes; Johnson – Yes;  J. Rushing - Yes.  Motion carried.

Trustee Johnson had received a complaint about the flags not being out for Memorial Day.  Mrs. Johnson explained that the Lions Club is responsible for the flags.  However, the responsibility for putting the flags had fallen to her, John Johnson and occasionally Dana and Billy Dailey.  It is a confining responsibility.  Lori Mayhugh has volunteered to be responsible for putting the flags out on holidays and for getting them back in.  Mrs. Johnson will check with the Lions Club to make sure it is okay with them.

The Village had received a verbal complaint from Jessica Kent asking for the cost of repairs to her lawn mower.  E and D Concrete had left a concrete stake in her yard.  She didn't know it was there and damaged her lawn mower when she hit it.  President Evans instructed Jana Fann to notify Mrs. Kent to attend the next board meeting and bring a written estimate for the damage.

Motion made Paulette Johnson, seconded by Jake Rushing, to accept the resignation of Wendy Parks as crossing guard, effective June 1, 2014.  Motion carried. Jana Fann will post vacancy notices around town.

Paulette Johnson reported that the estimate from Security Alarm Systems was $3,900 to install a wireless security camera at the city garage and skate park.  The Village will look into purchasing its own camera and having the city workers install it.  City Worker Mike Garrison will get the information for the board.

Motion made by Paulette Johnson, seconded by Tony Rushing, to removed Dannie Mc Fadden from the Old National Bank accounts.  Upon roll call vote: T. Rushing – Yes; Johnson – Yes;  J. Rushing - Yes.  Motion carried.

Tony Rushing reported that Officer Nick McLaughlin is doing a good job and is being very visible in the town.

Jason Lashbrook asked about the Village purchasing or renting a digital speed sign that shows how fast a driver is going.  Chief Ben Doan will be asked to check about the possibility of renting or purchasing one.

David Griffin reported that he had used blacktop to make the curb across from the Village Hall handicapped accessible on the west side of the curb.

John Edwards complained about the property next to him that needs to be mowed and cleaned up. He asked if he would get the property if he cleaned it up.  That is a civil matter and not in the jurisdiction of the Village.  The Village will post a sign if the grass gets too high. 

Paulette Johnson stated that the park caretakers want to fix their sump pump drain.  Mrs. Johnson told them to have Michael McKinnies look at it to see what needs to be done.  David Griffin will check it out.

Bob Campbell had requested a 20 mile per hour speed limit sign on Heritage Drive.  Mr. Griffin will ask Chief Ben Doan to check it out.

Mr. Griffin clarified that the barricades for the Farmers Market will be placed on the street on the west side of the alley behind the bank at at the corner of Walnut and Main Streets.

The next regular board meeting will be held on Monday, June 16 at 7 PM.

 

Motion made by Jake Rushing, seconded by Tony Rushing, to adjourn at 8:12 PM.  Motion carried.

 

Respectfully submitted,

 

 

Paula J. Parks

Village Clerk

 ******************************************************************************************

STATE OF ILLINOIS)

COUNTY OF JACKSON)

VILLAGE OF DESOTO)

 

Minutes

Board of Trustees Regular Meeting

May 19, 2014

 

President John Evans called the second monthly meeting of the Village of De Soto Board of Trustees to order at 7:00 PM.  The village clerk was present to record the minutes.

 

Present:              John Evans                      Dannie Mc Fadden

                          Paulette Johnson              Jake Rushing

                          Larry White

                           

Absent:              Tony Rushing                               

 

Motion made by Paulette Johnson, seconded by Larry White, to dispense with the reading of  minutes and to approve them.  Motion carried.

 

Motion made by Larry White, seconded by Dannie Mc Fadden, to approve the April Revenue report.  Motion carried.

 

Motion made by Jake Rushing, seconded by Dannie Mc Fadden, to pay the list of bills.  Upon roll call vote: Johnson – Yes;  White – Yes; Mc Fadden – Yes; J. Rushing - Yes.  Motion carried.

 

Shelly Camden was present to encourage the board to waive the Certificate of Insurance requirement for vendors of the farmer's market.  Ms. Camden stated that the cost to obtain additional liability insurance was prohibitive for her to participate in the farmer's market.  Board members agreed to consider a waiver for vendors at the next board meeting.

Perry Murry was present for two  reasons.  First, he asked the Board why there was no sign recognizing the De Soto Grade School girls softball team's state championship.  Trustee Jake Rushing informed Mr. Murry that the sign was already in the works.

Secondly, Mr. Murry reported an incident at the park when Murry's Child Development Center had rented the pavilion for their Pre-K graduation.  Mr. Murry stated that a Village trustee was working in the kitchen during the graduation and had exhibited unprofessional behavior.   Both the trustee and Mr. Murry presented their cases.  Board members felt Mr. Murry's complaint was unsubstantiated and no further action was required.

Mr. Curtis Turner was present to express interest in being a candidate for the vacant trustee position.  After explaining the qualifications for candidates to fill the vacancy, President Evans told Mr. Turner to submit his contact information to Jana Fann.

Jana Fann stated that the Village was required to hold Wendy Park's position while she is on military assignment.  Mrs. Parks planned to enlist in the Illinois National Guard.

David Griffin reported that he had blocked off the fireplace at the park house because the boys did not intend to use it.  Mr. Griffin needs to install a ceiling fan.

Mr. Griffin stated that he had the mulch ready for the boot camp residents, who would be helping city workers on Thursday and Friday.

Jana Fann will send another letter to the boot camp requesting that the Village get the boys again at a later date.

Tony Rushing entered the meeting at 7:28 PM and took his seat.

David Griffin asked the board members to look at the curb across the street from the Village Hall to see the best way to make it handicapped accessible.  He felt it would have to be handicapped accessible on the curb by North Hickory Street instead of on the highway.

Carbondale Electric was working at the park today to repair the lighting.  They hoped to have everything repaired by Tuesday.  They cannot determine why the scoreboard is not working.

President Evans noted the urgency of filling the vacant trustee position.  Interested parties will be asked to submit their information in writing.

President Evans asked for discussion on the vendor for hauling gravel for the city.  Mr. Mc Fadden stated that he had chosen Jerry Holder to haul gravel instead of Tri-County Lawn and Tractor because Mr. Holder was more dependable.  Several complaints had been received about the switch.  Tri-County Lawn and Tractor is owned by the Norman Fred family. The Fred family is a local family that has been supportive of the community for years.  Most recently, Travis Fred had volunteered his time to help with a couple of projects for the park.  Mr. Holder is not from the community.  The cost would be about the same.  When asked, David Griffin stated that there was no problem on the time frame with Tri-County.  In addition,  a change in the vendor would have to be voted on by the entire board.  Tony Rushing stated Tri-County had been dedicated to the Village.  Unless there was a problem, he saw no need to switch.

Motion made by Jake Rushing, seconded by Tony Rushing, to continue to use Tri-County to haul gravel for the Village.  Upon roll call vote:  T. Rushing – Yes; Johnson – Yes; White – Yes; Mc Fadden – No; T. Rushing – Yes.  Motion carried.

Motion made by Larry White, seconded by Paulette Johnson, to pass Resolution No. 2014-4 in support and commitment of local funds for the Community Development Assistance Program (CDAP) grant for water system improvements.  Upon roll call vote: T. Rushing – Yes; Johnson – Yes; White – Yes; Mc Fadden – Yes; J. Rushing – Yes.  Motion carried.  Resolution incorporated by reference.

Tony Rushing reported that he had stopped kids that were fighting at the skate park. He explained to them that the next time they were fighting the police would be called.  Police officers will have to patrol the skate park more often during the day.

Trustee Johnson stated that there was a problem with children under the age of 10 being at the skate park without adult supervision, which is prohibited in the rules for the skate park.  This could be a potential problem when the children are out of school.  She will discuss the matter with Police Chief Ben Doan.

President Evans suggesting investing in a surveillance camera for the skate park.  Trustee Johnson pointed out that the monthly cost is minimal and the initial installation and the monitor would be the greatest cost.  Jana Fann will call Security Alarm Systems to get an estimate for a surveillance camera for the skate park and possibly one for the city garage as well.

Mrs. Johnson stated the park caretakers had moved into the park house.  She is still training them, but they are doing a great job mowing.

A De Soto Daze committee meeting is scheduled for Tuesday, May 27 at 7 PM.

Jana Fann reported that Robyn Turner had a water leak at her rental property at 207 S. Hickory Street.  Mrs. Fann had made all of the allowed adjustments on the sewer and bulk rates. However, the bill was still quite large.  Since payment had not been made, the water was shut off.  Mrs. Turner asked if the water could be turned on so she could make repairs, and she would pay the bill as soon as she had the house rented.    Mrs. Fann informed her that according to Village Code , the water cannot be turned on until the bill is paid in full.  Mrs. Turner asked her to bring it before the board.  Board members agreed that Mrs. Fann was correct, and the water cannot be turned on until the bill is paid.

Jana Fann submitted information from Select Energy stating that even though Ameren is lowering its rates, the SI Consortium contract rate is still lower than the new Ameren rates.  In addition, a special clause in the contract with Homefield Energy requires Homefield Energy to either match the rate or allow the accounts to return to Ameren without penalty if the Ameren utility rate was ever lower than the contract rate.

Tony Rushing commented that he has received many compliments on the performance of the city workers.

Paulette Johnson reported that all of the grants are completed.

Larry White asked Jana Fann to call Rick Shaw of Frontier Communications about repairing the lawns on Douglas Street that were dug up when Frontier laid the fiber optic line.

The next regular board meeting will be held on Monday, June 2 at 7 PM.

 

Motion made by Jake Rushing, seconded by Larry White, to adjourn at 8:10 PM.  Motion carried.

 

Respectfully submitted,

 

 

Paula J. Parks

Village Clerk

 ------------------------------------------------------------------------------------------------------------------------

STATE OF ILLINOIS)

COUNTY OF JACKSON)

VILLAGE OF DESOTO)

 

Minutes

Board of Trustees Regular Meeting

May 5, 2014

 

President John Evans called the first monthly meeting of the Village of De Soto Board of Trustees to order at 7:00 PM.  The village clerk was present to record the minutes.

 

Present:              Tony Rushing                  Dannie Mc Fadden

                            Paulette Johnson            Jake Rushing

                            John Evans

                           

Absent:              Larry White                                  

 

Motion made by Dannie Mc Fadden, seconded by Jake Rushing, to dispense with the reading of  minutes and to approve them.  Motion carried.

 

Motion made by Jake Rushing, seconded by Dannie Mc Fadden, to approve the April Expense report.  Motion carried.

 

Motion made by Dannie Mc Fadden, seconded by Jake Rushing, to pay the list of bills.  Upon roll call vote:  T. Rushing – Yes; Johnson – Yes;  Dannie Mc Fadden – Yes; J. Rushing - Yes.  Motion carried.

 

Crossing Guard Wendy Parks reported to the Board that she is enlisting in the Army National Guard and will be attending boot camp in February of 2015.  She will be gone 4-5 weeks for basic training. Mrs. Parks asked the Board to hold her job as crossing guard while she is away.  Board members agreed to hold her position.  They will hire a temporary person to fill in as crossing guard in her absence.  Jana Fann will check into the requirements for holding a position when a person enlists in the service.

 

Jack Halleran had offered to purchase the 1976 Ford F600 box truck for $500.  The Village can no longer use the truck.  It will be sold or sent to the junk yard.

 

Motion made by Dannie Mc Fadden, seconded by Tony Rushing, to sell the 1976 Ford F600 box truck to Jack Halleran for $500 or take it to the junk yard if he does not want it.  Upon roll call vote: T. Rushing – Yes; Johnson – Yes;  Dannie Mc Fadden – Yes; J. Rushing - Yes.  Motion carried.

 

Motion made by Jake Rushing, seconded by Paulette Johnson, to declare a vacancy for trustee due to the resignation of Dana Dailey.  Upon roll call vote: T. Rushing – Yes; Johnson – Yes;  Dannie Mc Fadden – Yes; J. Rushing - Yes.  Motion carried.

 

Jana Fann had contacted the Illinois Codification Services (ICS).  The cost is $13 per page.  Mrs. Fann had to send copies of all the ordinances to be codified.  ICS will then give her an estimate of the cost.

 

Treasurer Dana Smith reported that the bond and interest payment for the sewer bonds had been automatically taken from the Sewer Operating Account.  Therefore, she was transferring $57,812.50 from the Sewer Bond and Interest Account to the Sewer Operating Account.

 

Motion made by Paulette Johnson, seconded by Jake Rushing, to offer the park caretaker contract to Tyler Krough with Jordan Bowlby assisting in the work.  Upon roll call vote: T. Rushing – Yes; Johnson – Yes;  Dannie Mc Fadden – Yes; J. Rushing - Yes.  Motion carried.

 

David Griffin will secure the fireplace door at the park house.  Mr. Griffin will also examine the house for any structural issues that should be repaired.

 

Tony Rushing reported that he, David Griffin and Mike Garrison had looked at the manhole at Woodriver Drive.  The manhole is leaking in four places.  They have a plan to repair it.

 

David Griffin is getting dirt to repair the Kellerman's yard where Dean Bush repaired the lift station and to repair the Mc Kinney's property.

 

George Snider of 512 W. Main St. left his water hose on April 18, 19, and 20, 2014.  Mr. Snider asked for a sewer adjustment on his utilities bill.

 

Motion made by Paulette Johnson, seconded by Tony Rushing,  to adjust the sewer charges this one time for George Snider at 512 W. Main St.  Upon roll call vote: T. Rushing – Yes; Johnson – Yes;  Dannie Mc Fadden – Yes; J. Rushing - No.  Motion carried.

 

Motion made by Paulette Johnson, seconded by Dannie Mc Fadden, to hire Tom Boros to make another gate for the park  for $2,000.  Upon roll call vote: T. Rushing – Yes; Johnson – Yes;  Dannie Mc Fadden – Yes; J. Rushing - Yes.  Motion carried.

 

Trustee Johnson stated that she has plans for upgrades and repairs at the park.

 

Mrs. Johnson reported that Attorney Sarah Taylor wants to discuss the park caretaker agreement with her.  Board members will review the agreement.

 

Trustee Johnson asked David Griffin to get mulch for the park playground and the city parking lot.  She also asked him to make the curbs across from the Village Hall handicapped accessible.

 

Dannie Mc Fadden stated that Jerry Holder will haul gravel for the Village.

 

Dannie Mc Fadden  asked when the security light at the small concession stand and the light at the  basketball court will be repaired.  Trustee Johnson will contact Carbondale Electric, who was supposed to have repaired them.  The scoreboard also needs to be repaired.

 

Trustee Mc Fadden noted that the city workers are doing a good job.

 

The next regular board meeting will be held on Monday, May 19 at 7 PM.

 

Motion made by Tony Rushing, seconded by Jake Rushing, to adjourn at 7:42 PM.  Motion carried.

 

Respectfully submitted,

 

 

Paula J. Parks

Village Clerk

------------------------------------------------------------------------------------------------------------------------- 

STATE OF ILLINOIS)

COUNTY OF JACKSON)

VILLAGE OF DESOTO)

 

Minutes

Board of Trustees Regular Meeting

April 21, 2014

 

President John Evans called the second monthly meeting of the Village of De Soto Board of Trustees to order at 7:00 PM.  The village clerk was present to record the minutes.

 

Present:                 Dana Dailey                    Jake Rushing

                            John Evans                      Tony Rushing

                            Paulette Johnson              Larry White

                           

Absent:                Dannie Mc Fadden                                   

 

Motion made by Tony Rushing, seconded by Jake Rushing, to dispense with the reading of minutes and to approve them.  Motion carried.

 

Motion made by Paulette Johnson, seconded by Dana Dailey, to approve the March Revenue report.  Motion carried.

 

Motion made by Jake Rushing, seconded by Larry White, to pay the list of bills.  Upon roll call vote:  T. Rushing – Yes; Dailey – Yes; Johnson – Yes; White – Yes; J. Rushing - Yes.  Motion carried.

 

The checks to E & D Concrete in the amounts of $8,751.02 and 1,618.98 will be held until the work on the sidewalks is completed.

 

Discussion on the park caretaker position was tabled because applications for the position will be taken until Wednesday, April 23.

 

Dana Dailey submitted her resignation as a village trustee effective April 22, 2014, due to the fact that she has moved from the Village.

 

Mrs. Dailey has served the Village as trustee for seven years.  Board members expressed their appreciation for her dedicated and loyal service to the board and the community.

 

Motion made by Larry White, seconded by Tony Rushing, to accept Mrs. Dailey's resignation.  Motion carried.

 

Motion made by Dana Dailey, seconded by Larry White, to pass Resolution 2014-3 to adopt the National Incident Management System (NIMS).  Upon roll call vote: T. Rushing – Yes; Dailey – Yes; Johnson – Yes; White – Yes; J. Rushing - Yes.  Motion carried.  Resolution incorporated by reference.

 

Trustee Dailey reported that the De Soto Township Board had approved the contract extending the De Soto Police Department's jurisdiction to include the township. The contract has been signed by both entities and is now in effect.

 

Mrs. Dailey reported that the Village had not codified ordinances since 2009.  She recommended that the Village hire Illinois Codification Services to codify the 29 ordinances passed since 2009.  Her recommendation will be taken into consideration.  Jana Fann will investigate the cost.

 

A meeting to review applications for park caretaker was scheduled for Monday, April 28 at 6 PM.

   

Trustee Paulette Johnson reported that the traveling ball team that will be using the park will pay $25 if they use the lights and are required to use Frank Doan to prepare the fields.

 

Trustee Johnson commented that the back of the city garage looks much better.  She also conveyed the message from a resident that the front of the Village Hall looks very good.

 

Motion made by Larry White, seconded by Tony Rushing, to approve the application from Nancy Baker for a building permit to build a new garage at 205 Woodriver Drive.  Motion carried.

 

Motion made by Larry White, seconded by Tony Rushing, to approve the application from Skystar Residential Services to build a 12' x 28' building at 406 E. Douglas, pending David Griffin's inspection.  Motion carried.

 

Jake Rushing thanked the Village for allowing the fire department to use the park pavilion on May 31 for a fundraiser for Gabe and Bobbi Bradford.  The Bradford's home burned.

 

Trustee Johnson reported that the Easter Egg Hunt went well.  She thanked the De Soto Grade School Beta Club for their assistance.

 

Mrs. Johnson complimented Direct of Public Works David Griffin for his initiative.

 

Mr. Griffin will order new shirts in a brighter color for the city workers.

 

Motion made by Paulette Johnson, seconded by Jake Rushing, to go into executive session at 7:48 PM to discuss personnel, pursuant to 5 ILCS 120/2(c)(1).  Upon roll call vote: T. Rushing – Yes; Dailey – Yes; Johnson – Yes; White – Yes; J. Rushing - Yes.  Motion carried.

 

Motion made by Dana Dailey, seconded by Tony Rushing, to come out of executive session at 8:20 PM.  Upon roll call vote: T. Rushing – Yes; Dailey – Yes; Johnson – Yes; White – Yes; J. Rushing - Yes.  Motion carried.

 

Motion made by Paulette Johnson, seconded by Dana Dailey, to give a 3 percent per hour raise to Ben Doan, Alesia Lipe, Nick Minemann and Nick McLaughlin and to give Jana Fann a $2.05 per hour raise for longevity, loyalty and diligent work for the past 20 years.  Upon roll call vote: T. Rushing – Yes; Dailey – Yes; Johnson – Yes; White – Yes; J. Rushing - Yes.  Motion carried.

 

The next regular board meeting will be held on Monday, May 5 at 7 PM.

 

Motion made by Larry White, seconded by Tony Rushing, to adjourn at 8:23 PM.  Motion carried.

 

Respectfully submitted,

 

 

Paula J. Parks

Village Clerk

 

******************************************************************************************

STATE OF ILLINOIS)

COUNTY OF JACKSON)

VILLAGE OF DESOTO)

 

Minutes

Board of Trustees Regular Meeting

April 7, 2014

 

President John Evans called the first monthly meeting of the Village of De Soto Board of Trustees to order at 7:00 PM.  The village clerk was present to record the minutes.

 

Present:              John Evans                     Dannie Mc Fadden

                          Paulette Johnson            Tony Rushing

                           

Absent:              Dana Dailey                    Larry White

                          Jake Rushing    

 

Motion made by Tony Rushing, seconded by Dannie Mc Fadden, to dispense with the reading of  minutes for the regular meeting on March 17 and the minutes for the special meetings on March 25 and March 31 and to approve them.  Motion carried.

 

Motion made by Paulette Johnson, seconded by Tony Rushing, to approve the March Expense report.  Motion carried.

 

Motion made by Tony Rushing, seconded by Dannie Mc Fadden, to pay the list of bills.  Upon roll call vote:  T. Rushing – Yes; Johnson – Yes;  Mc Fadden – Yes.  Motion carried.

 

Trustee Johnson reported that the Little League was renewing the contract to lease the park concession stand.  The procedure for keys was changed.  The Little League will pay a deposit for the keys and will be responsible for them.

 

Motion made by Paulette Johnson, seconded by Tony Rushing, to approve the intergovernmental agreement with the De Soto Township Board to extend police coverage to include the township, pending approval of the Township Board.  Upon roll call vote: T. Rushing – Yes; Johnson – Yes; Mc Fadden – Yes.  Motion carried.

 

Paulette Johnson reported that Park Caretaker Christy Johnson has until April 15 to move out of the park house.  The advertisement for a new park caretaker will be placed on April 16.

 

Paulette Johnson will be the contact person for park issues until a new caretaker is hired.

 

Motion made by Paulette Johnson, seconded by Dannie Mc Fadden, to pass Resolution No. 2014-2, a resolution authorizing the execution of a Law Enforcement Mutual Aid Agreement and the existence and formation of the Illinois Law Enforcement Alarm System by Intergovernmental Cooperation. Upon roll call vote: T. Rushing – Yes; Johnson – Yes; Mc Fadden – Yes.  Motion carried.

 

Motion made by Paulette Johnson, seconded by Tony Rushing, to accept the resignation of City Worker Phil Bullar effective May 30, 2014.  Upon roll call vote: T. Rushing – Yes; Johnson – Yes; Mc Fadden – Yes.  Motion carried.

 

Mr. Bullar will be presented a plaque for his years of service to the Village.

 

Jana Fann reported that Microsoft will no longer support Windows XP, which could leave Treasurer Dana Smith's and Utilities Clerk Alesia Lipe's computers susceptible to security breaches and viruses.    Neither of the computers will accommodate Windows 7.  Treasurer Smith needs a new computer right away, and Mrs. Lipe's new computer was included in the budget for Fiscal Year 2015.

 

Motion made by Tony Rushing, seconded by Dannie Mc Fadden, to purchase a new computer for Treasurer Smith from B&J Computers, Inc. for $865.52 plus installation costs with $250 to be paid from the Water Operating Fund, Line Item 200-480; $250 from the Sewer Operating Fund, Line Item 250-480; $250 from the Streets and Alleys Fund, Line Item 153-494; and the remaining balance from the General Operating Fund, Line Item 150-495.  Upon roll call vote: T. Rushing – Yes; Johnson – Yes; Mc Fadden – Yes.  Motion carried.

 

Motion made by Paulette Johnson, seconded by Tony Rushing, to approve the Village of De Soto Park Concession Stand Lease Agreement with the De Soto Little League from May 1, 2014 through July 31, 2014.  Upon Roll call vote: T. Rushing – Yes; Johnson – Yes; Mc Fadden – Yes.  Motion carried.

 

The De Soto Little League signed the agreement and paid the deposit for the keys.

 

E & D Concrete has started installing the sidewalks.  Rain has caused some delay.

 

The last of the skateboard equipment has been installed at the skate park.  This completes the grant from which the cost was paid.

 

The next regular board meeting will be held on Monday, April 21 at 7 PM.

 

Motion made by Dannie Mc Fadden, seconded by Tony Rushing, to adjourn at 7:23 PM.  Motion carried.

 

Respectfully submitted,

 

 

Paula J. Parks

Village Clerk

------------------------------------------------------------------------------------------------------------------------- 

STATE OF ILLINOIS)

COUNTY OF JACKSON)

VILLAGE OF DESOTO)

 

Minutes

Board of Trustees Special Meeting

March 31, 2014

 

President John Evans called the special meeting of the De Soto Village Board of Trustees to order at 7:00 P.M.  The purpose of the meeting was to conduct interviews for city worker(s) and possibly hire someone to fill the vacant position(s).

 

Present:              Paulette Johnson            Larry White

                          John Evans                    Dannie Mc Fadden

                          Tony Rushing

 

Absent:              Dana Dailey                    Jake Rushing                  

 

Motion made by Dannie Mc Fadden, seconded by Larry White, to go into executive session at 7:01 PM to conduct interviews for city worker; consider employment for the position; and discuss personnel, pursuant to 5 ILCS 120/2(c)(1).  Upon roll call vote:  T. Rushing – Yes; Johnson – Yes; White – Yes; Mc Fadden – Yes.  Motion carried.

 

Dana Dailey entered the meeting at 8:35 PM and took her seat in executive session.

 

Motion made by Larry White, seconded by Tony Rushing, to come out of executive session at 8:38 PM.  Upon roll call vote:  T. Rushing – Yes; Dailey – Yes; Johnson – Yes; White – Yes; Mc Fadden – Yes.  Motion carried.

 

Motion made by Paulette Johnson, seconded by Tony Rushing, to hire Danny Vancil as a city maintenance worker effective April 7 at $12 per hour with a $.50 per hour increase upon successful completion of water certification and a $.50 per hour increase upon successful completion of sewer certification with no raise on May 1, pending a negative drug test.   Upon roll call vote:  T. Rushing – Yes; Dailey – Yes; Johnson – Yes; White – Yes; Mc Fadden – Yes.  Motion carried.

 

Motion made by Paulette Johnson, seconded by Larry White, to hire Michael Garrison as a city maintenance worker when a vacancy occurs at $12 per hour with a $.50 per hour increase upon successful completion of water certification and a $.50 per hour increase upon successful completion of sewer certification with no raise on May 1, pending a negative drug test.  Upon roll call vote:  T. Rushing – Yes; Dailey – Yes; Johnson – Yes; White – Yes; Mc Fadden – Yes.  Motion carried.

 

Motion made by Paulette Johnson, seconded by Tony Rushing, to adjourn at 8:48 PM.  Motion carried.

 

Respectfully submitted,

 

 

Paula J. Parks

Village Clerk

 ----------------------------------------------------------------------------------------------------------------------

STATE OF ILLINOIS)

COUNTY OF JACKSON)

VILLAGE OF DESOTO)

 

Minutes

Board of Trustees Special Meeting

March 25, 2014

 

President John Evans called the special meeting of the De Soto Village Board of Trustees to order at 6:30 P.M.  The purpose of the meeting was to review applications for city worker and possibly hire someone to fill the vacant position.

 

Present:              Dana Dailey                    Paulette Johnson

                           John Evans                     Dannie Mc Fadden

Larry White         Jake Rushing

 

Absent:              Tony Rushing   

 

Motion made by Paulette Johnson, seconded by Dana Dailey, to go into executive session at 6:31 PM to review applications for city worker and consider employment for the position pursuant to 5 ILCS 120/2(c)(1).  Upon roll call vote:  Dailey – Yes; Johnson – Yes; White – Yes; Mc Fadden – Yes; J. Rushing – Yes.  Motion carried.

 

Motion made by Dana Dailey, seconded by Dannie Mc Fadden, to come out of executive session at 7:00 PM.  Upon roll call vote:  Dailey – Yes; Johnson – Yes; White – Yes; Mc Fadden – Yes; J. Rushing – Yes.  Motion carried.

 

Motion made by Paulette Johnson, seconded by Jake Rushing, to hold a special board meeting on March 31, 2014, part of which will be in closed session to conduct interviews, to possibly hire a city worker,   Upon roll call vote:  Dailey – Yes; Johnson – Yes; White – Yes; Mc Fadden – Yes; J. Rushing – Yes.  Motion carried.

 

Motion made by Jake Rushing, seconded by Dana Dailey, to adjourn at 7:04 PM.  Motion carried.

 

Respectfully submitted,

 

 

Paula J. Parks

Village Clerk

 -----------------------------------------------------------------------------------------------------------------------

STATE OF ILLINOIS)

COUNTY OF JACKSON)

VILLAGE OF DESOTO)

 

Minutes

Board of Trustees Regular Meeting

March 17, 2014

 

President Pro Temp Paulette Johnson called the second monthly meeting of the Village of De Soto Board of Trustees to order at 7:00 PM.  The village clerk was present to record the minutes.

 

Present:              Paulette Johnson            Dannie Mc Fadden

                           Larry White                   Dana Dailey

                           

Absent:              Jake Rushing                   Tony Rushing

                          John Evans                     

 

Motion made by Dannie Mc Fadden, seconded by Larry White, to dispense with the reading of  minutes and to approve them.  Motion carried.

 

Motion made by Dannie Mc Fadden, seconded by Dana Dailey, to amend the minutes of the March 6 Budget Meeting to include Dannie Mc Fadden as an attendee as his name was omitted and to approve the minutes as amended.  Motion carried.

 

Motion made by Dana Dailey, seconded by Dannie Mc Fadden, to approve the February revenue report.  Motion carried.

 

Motion made by Larry White, seconded by Dana Dailey, to pay the list of bills.  Upon roll call vote:  Dailey – Yes; Johnson – Yes;  White – Yes;  Mc Fadden – Yes.  Motion carried.

 

Sheila Snyder of AmSan informed the board that AmSan had been awarded a U S Communities Contract, and the Village was eligible to purchase janitorial and maintenance products at contract prices.  Maintenance products would include plumbing and electrical items.  Mrs. Snyder explained that the Village has access without signing a contract.  There are no shipping or delivery charges on the orders.  Online ordering is available.  Deliveries would be made on Mondays, Wednesdays and Fridays.  The Village would receive a monthly statement from AmSan for payment.  Mrs. Snyder said that Jana Fann could email her a list of what the Village currently uses, and she would prepare the price comparison for Mrs. Fann.

 

David Griffin reported that cinders from Baldwin Power would cost $50.00 per ton plus handling.

 

Trustee Larry White told me Mr. Griffin that the Landfill would pay for the samples for station on Highway 51.

 

Trustee Paulette Johnson reported that the skateboard equipment will be here on April 7.  John Johnson will help Village employees with the supervised installation of the equipment.

 

Motion made by Dannie Mc Fadden, seconded by Larry White, to approve a 24-month contract with Illinois Power Marketing Company (IPM) to purchase electricity from Homefield at a rate of $0.05064 for the term of the agreement.  Upon roll call vote:  Dailey – Yes; Johnson – Yes;  White – Yes;  Mc Fadden – Yes.  Motion carried.

 

Motion made by Larry White, seconded by Dannie Mc Fadden, to transfer $91,799.11 from the Sewer Operating Account, 012-251-1. to the Sewer Depreciation Account, 108457243, which adds to the $75,189 balance in the Depreciation Account.  Upon roll call vote:  Dailey – Yes; Johnson – Yes;  White – Yes;  Mc Fadden – Yes.  Motion carried.

 

 

Dannie Mc Fadden reported that Tom (Slick) Smith had asked the Village to fill a couple of holes in the drive on the east side of the school.

 

Motion made by Dana Dailey, seconded by Dannie Mc Fadden, to approve the budget for the fiscal year beginning May 1, 2014 through April 30, 2015.  Upon roll call vote:  Dailey – Yes; Johnson – Yes;  White – Yes;  Mc Fadden – Yes.  Motion carried.

 

The budget will be posted for 30 days.

 

Jana Fann reported that she and David Griffin had determined that five (5) panels need to be replaced on the fence at the municipal parking lot.  Mrs. Fann said that parts from the panels that are replaced can be used to repair the other panels.  Mrs. Fann had ordered the five (5) panels at a cost of $299.40.  Trustee Johnson stated that De Soto Daze would pay half of the cost.

 

Village Attorney Pat Hoke had sent the Village's information to Attorney Tim Daniels in response to Darrin Smith's complaint.  Attorney Hoke is waiting on Mr. Daniels' response.

 

Chief Ben Doan had investigated Ms. Crawford's complaint about her driveway being blocked by the neighbor.  The particular incident had been resolved immediately.  Chief Doan recommended not putting up no parking signs because the street is very narrow and it would set precedent.  Chief Doan felt that the problems could be resolved on a case-by-case basis.  He and the other police officers will keep an eye on the situation.

 

Motion made by Dana Dailey, seconded by Larry White, to go into executive session at 7:40 PM to discuss personnel pursuant to 5 ILCS 120/2(c)(1).  Upon roll call vote:  Dailey – Yes; Johnson – Yes;  White – Yes;  Mc Fadden – Yes.  Motion carried.

 

Tony Rushing entered the meeting at 8:40 PM and took his seat in executive session.

 

Motion made by Dana Dailey, seconded by Tony Rushing, to come out of executive session at 9:10 PM.  Upon roll call vote:  T. Rushing – Yes; Dailey – Yes; Johnson – Yes;  White – Yes;  Mc Fadden – Yes.  Motion carried.

 

Motion made by Larry White, seconded by Tony Rushing, to continue employing David Griffin as Interim Director of Public Works at his temporary salary until May 1, 2014 at which time Mr. Griffin would be hired permanently as Interim Director of Public Works at $19.00 per hour with a $.50 per hour raise in six months after evaluation and another $.50 per hour in another six months after evaluation.  Upon roll call vote:  T. Rushing – Yes; Dailey – Yes; Johnson – Yes;  White – Yes;  Mc Fadden – Yes.  Motion carried.

 

After the one-year probationary period, Mr. Griffin would be eligible for any raise that was awarded to all employees.

 

Motion made by Larry White, seconded by Tony Rushing, to advertise for a city laborer on Friday, March 21 with a deadline of March 28 for application.  Motion carried.

 

The next regular board meeting will be held on Monday, April 7 at 7 PM.

 

Motion made by Dannie Mc Fadden, seconded by Tony Rushing, to adjourn at 9:15 PM.  Motion carried.

 

Respectfully submitted,

 

 

Paula J. Parks

Village Clerk

----------------------------------------------------------------------------------------------------------------------- 

 

STATE OF ILLINOIS)

COUNTY OF JACKSON)

VILLAGE OF DESOTO)

 

Minutes

Board of Trustees Regular Meeting

March 3, 2014

 

President Pro Temp Paulette Johnson called the first monthly meeting of the Village of De Soto Board of Trustees to order at 7:15 PM.  The village clerk was present to record the minutes.

 

Present:              Paulette Johnson            Dannie Mc Fadden

                          Larry White                   Jake Rushing

                           

Absent:              Dana Dailey                    Tony Rushing

                         John Evans                     

 

Motion made by Jake Rushing, seconded by Dannie Mc Fadden, to dispense with the reading of the February 18 and February 24 minutes and to approve them.  Motion carried.

 

Motion made by Dannie Mc Fadden, seconded by Jake Rushing, to approve the February expense report.  Motion carried.

 

Motion made by Larry White, seconded by Jake Rushing, to pay the list of bills.  Upon roll call vote:  Johnson – Yes;  White – Yes;  Mc Fadden – Yes;  J. Rushing – Yes.  Motion carried.

 

Laura Crawford was present to express her concern that she cannot get out of her driveway because her neighbor's visitors block her access.  Ms. Crawford lives at 303 S. Bridgewood Drive, which is a dead end street.  Her neighbor lives at 304 S. Bridgewood Drive.  The street is narrow and only one lane.  This problem has been ongoing for some time.  Police Chief Doan had investigated Ms. Crawford's complaint and explained that the neighbor was currently out of town and there were no vehicles blocking Ms. Crawford's access at this time.  Board members agreed that the problem needs to be resolved.  They authorized Chief Doan and Interim Public Works Director David Griffin to check on the easements and see if no parking on the street could be established.  If the no parking is feasible, the Ordinance 24-6-4, Schedule E, would have to be amended to establish the no parking zone on this street.

 

Ms. Crawford also complained that her neighbor was shooting in the city limits.  Chief Doan told her to call the police when the shooting was occurring.

 

Ms. Crawford thanked the board for considering her complaint and working with her.

 

Trustee Johnson reported that the contract for the park caretaker is pending until confirmation is received from the caretaker's doctor that she is able to perform the duties required for the job.

 

Village Clerk Paula Parks reported the information gathered from the meeting with Luke Phelps of HC Health Care Solutions in regard to self-funding a portion of the employees' healthcare costs.  Mr. Phelps works with Employers Committed to Controlling Health Insurance Costs (ECCHIC).  Ms. Parks explained that the Village would provide stop loss insurance coverage for each employee with a $6,000 deductible to cover major medical claims.  The employees would have the same benefits they now have. The savings from the premiums currently paid by the Village would be used to fund the costs not covered by the employee and the insurance company.  The theory behind the stop loss/self funding plan is that the Village would be paying for actual

 

 

 

healthcare costs and not continually rising insurance premiums.  The fee to ECCHIC for administering the employees' claims would be $5 per employee per month.  Mr. Phelps'

 

preliminary calculations indicated the program would be beneficial.  However, more complete information is needed. The next step in determining if this option is beneficial for the Village is asking the employees to complete applications and submit them to Mr. Phelps.  He would then be able to make an actual cost analysis.  Board members authorized Jana Fann to proceed with getting the applications from the employees.  When Mr. Phelps has completed his analysis, he will come to a board meeting to explain the process to the board members.  The Village is under no obligation to join the program.

 

The Village had received a copy of a letter Attorney Pat Hoke had received from Darrin Smith's attorney.  The letter was in regard to the sewer tap/line issue with Mr. Smith's rental property on 307 S. Hickory Street and stated that Mr. Smith hoped to work out an equitable solution.  Jana Fann had submitted the paperwork regarding the issue to Attorney Hoke and was waiting for a response.      

 

Motion made by Dannie Mc Fadden, seconded by Larry White, to adopt Resolution 2014-1 appropriating $3,000 in Motor Fuel Tax funds for the purpose of maintaining streets and highways under the applicable provisions of the Illinois Highway Code from January 1, 2014 to December 31, 2014.  Upon roll call vote: Johnson – Yes; White – Yes; Mc Fadden – Yes; J. Rushing – Yes.  Motion carried.

 

The funds will be used to remove and replace 388 square feet PCC sidewalk.  The remaining $888.88 cost for the project will be paid with non-MFT funds.

 

Motion made by Larry White, seconded by Dannie Mc Fadden, to allow the Jackson County Board to use the Village Hall as a polling place for the Primary Election to be held on March 18, 2014 and for the General Election to be held November 4, 2014 and to waive the $30 fee for each date.  Upon roll call vote: Johnson – Yes; White – Yes; Mc Fadden – Yes; J. Rushing – Yes.

 

Trustee Johnson reported that Tom Boros would have to wait until the weather breaks to work on the gates for the city park.

 

A De Soto Daze Committee meeting is scheduled for March 25 at 7 PM at the Village Hall.

 

The dates for applying for a 2015 grant through the Abandoned Residential Property Municipality Relief Fund is unknown.  Jana Fann gave the agency the Village's contact information.

 

Dannie Mc Fadden had spoken with Rick Shaw of Frontier Communications about when Frontier would repair the damage caused to properties when they buried cable on East Douglas Street.  Mr. Shaw told Mr. Mc Fadden that Frontier would repair the property damage at Frontier's convenience.

 

Chief Ben Doan had contacted IDOT about the sign recognizing the De Soto Grade School Girls softball team for their state championship.  At IDOT's instruction, Chief Doan had requested a letter from Principal Wilson indicating the wording for the sign.  As soon as the letter is received, IDOT will install the sign at no charge.

 

Applications for Director of Public Works will be reviewed at the next board meeting.

 

The next regular board meeting will be held on Monday, March 17 at 7 PM.

 

Motion made by Dannie Mc Fadden, seconded by Jake Rushing, to adjourn at 7:55 PM.  Motion carried.

 

Respectfully submitted,

 

 

Paula J. Parks

Village Clerk

 

 

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