STATE OF ILLINOIS)

COUNTY OF JACKSON)

VILLAGE OF DESOTO)

 

Minutes

Board of Trustees Regular Meeting

January 19, 2016

 

President Pro Tem Paulette Johnson called the second regular monthly meeting of the De Soto Village Board of Trustees to order at 7:00 P.M.  Village Clerk Paula Parks was present to record the minutes.

 

Present:             Tony Rushing        Paulette Johnson

                         Larry White       Tim Cochran

Eric Schuler

 

Absent:              John Evans            Lisa Fenton

 

Motion made by Tony Rushing, seconded by Eric Schuler, to dispense with the reading of the minutes and to approve them.  Motion carried.

 

Motion made by Larry White, seconded by Tony Rushing, to approve the December revenue report.  Motion carried. 

 

Motion made by Tony Rushing, seconded by Eric Schuler, to pay the list of bills.  Upon roll call vote:  Tony Rushing – Yes; Paulette Johnson – Yes; Larry White – Yes; Tim Cochran – Yes; Eric Schuler – Yes.  Motion carried. 

 

Government students from Carbondale Community High School were present to observe the proceedings.

 

Trustee Tony Rushing reported that he had checked with the City of Carbondale about the $565 water bill on the day the altitude valve on the water tower was changed.  Mr. Rushing said the billing clerk was adamant that the Village used the water.  Therefore, the bill will stand.

 

Trustee Paulette Johnson reported that the fence on the west side of the playground needs repaired.  She said the concrete is out of the ground about one foot. There is also a short section that needs repaired.  First Choice Fence gave an estimate of $3,204.29 for the repairing the long portion of the fence, and a total of $4,289.49 to repair both sections.  Mrs. Johnson said that there is enough money in the Park Fund, Line Item 152-492, to cover the cost. 

 

Trustee Larry White said that there has been no word on the EPA loan for the water system improvement project.  However, paperwork should be here by the next meeting.

 

Director of Public Works David Griffin reported the following.

 

1.           The average BOD on 11 Landfill samples was 220 with an average of 26 for suspended solids.

2.           They repaired two water leaks.

3.           They installed 2 culverts.

4.           They fixed a hydraulic leak on the dump truck.

5.           They are ready for snow.

 

Danny Vancil and Mike Garrison will take the wastewater treatment class to get their Class D license.

 

The next meeting will be held Monday, February 1 at 7 PM at the Village Hall.

 

Motion made by Larry White, seconded by Tony Rushing, to adjourn the meeting at 7:18 PM.  Motion carried.

Respectfully submitted,

 

 Paula J. Parks

Village Clerk

 -------------------------------------------------------------------------------------------------------------------------

STATE OF ILLINOIS)

COUNTY OF JACKSON)

VILLAGE OF DESOTO)

 

Minutes

Board of Trustees Regular Meeting

January 4, 2016

 

President John Evans called the first regular monthly meeting of the De Soto Village Board of Trustees to order at 7:00 P.M.  Village Clerk Paula Parks was present to record the minutes.

 

Present:             John Evans                      Tim Cochran

                         Paulette Johnson              Lisa Fenton

                         Tony Rushing                   Eric Schuler

 

Absent:              Larry White

 

Motion made by Tony Rushing, seconded by Tim Cochran, to dispense with the reading of the minutes and to approve them.  Motion carried.

 

Motion made by Paulette Johnson, seconded by Tony Rushing, to approve the December expense report.  Motion carried. 

 

Motion made by Tony Rushing, seconded by Eric Schuler, to pay the list of bills.  Upon roll call vote:  Tony Rushing – Yes; Lisa Fenton – Yes; Paulette Johnson – Yes; Tim Cochran – Yes; Eric Schuler – Yes.  Motion carried. 

 

Trustee Lisa Fenton reported that Officer Ryne Bryant graduated from the police academy and is completing his field training with Chief Doan.

 

Motion made by Lisa Fenton, seconded by Tony Rushing, to pay the $75 registration fee and the $99.01 lodging for Chief Ben Doan to attend the Southern Illinois Criminal Justice Seminar in Effingham, Illinois on February 24-25, 2016.  Upon roll call vote: Tony Rushing – Yes; Lisa Fenton – Yes; Paulette Johnson – Yes; Tim Cochran – Yes; Eric Schuler – Yes.  Motion carried.

 

Board members discussed concerns that the Village does not have complete coverage because there are only two full-time officers.  In order to be prepared when the Village is able to hire a third officer, they felt it best to advertise for a full-time police officer so that the applications would be on file.

 

Motion made by Paulette Johnson, seconded by Tony Rushing, to run a one-day advertisement in The Southern Illinoisan for a full-time police officer with applications to be accepted until the position is filled.  Upon roll call vote:  Tony Rushing – Yes; Lisa Fenton – Yes; Paulette Johnson – Yes; Tim Cochran – Yes; Eric Schuler – Yes.  Motion carried.

 

Trustee Paulette Johnson reported that there is a problem with the fencing on the playground at the park.  She will check with First Choice Fence about repairing the fence.

 

Director of Public works, David Griffin, reported that the City of Carbondale had billed the Village $508 for 40,000 gallons of water on the day the altitude valve was replaced on the water tower.  Mr. Griffin thinks this is a mistake, and he had questioned the City of Carbondale about it.  They believe there is no error.  Trustee Tony Rushing will check into it.

 

The next meeting will be held Tuesday, January 19 at 7 PM at the Village due to the Martin Luther King holiday.

 

Motion made by Paulette Johnson, seconded by Eric Schuler, to adjourn the meeting at 7:40 PM.  Motion carried.

Respectfully submitted,

 

 

Paula J. Parks

Village Clerk

-------------------------------------------------------------------------------------------------------------------------

 

STATE OF ILLINOIS)

COUNTY OF JACKSON)

VILLAGE OF DESOTO)

 

Minutes

Board of Trustees Regular Meeting

December 21, 2015

 

President John Evans called the second regular monthly meeting of the De Soto Village Board of Trustees to order at 7:00 P.M.  Village Clerk Paula Parks was present to record the minutes.

 

Present:                 John Evans                              Tim Cochran

                             Paulette Johnson                      Larry White

                             Tony Rushing                          Eric Schuler

 

Absent:                   Lisa Fenton

 

Motion made by Tony Rushing, seconded by Larry White , to dispense with the reading of the minutes and to approve them.  Motion carried.

 

Motion made by Tony Rushing, seconded by Paulette Johnson, to approve the November revenue report.  Motion carried. 

 

Motion made by Tony Rushing, seconded by Paulette Johnson, to pay the list of bills.  Upon roll call vote:  Tony Rushing – Yes; Paulette Johnson – Yes; Larry White – Yes; Tim Cochran – Yes; Eric Schuler – Yes.  Motion carried. 

 

Trustee Paulette Johnson reported that Milk and Cookies with Santa went well.  She thanked Jana Fann and Alesia Lipe for decorating the village hall and helping with the preparation.

 

Motion made by Tim Cochran, seconded by Tony Rushing, to pass Resolution 2015-6 appropriating $20,000.00 of Motor Fuel Tax funds for the purpose of maintaining streets and highways under the applicable provisions of the Illinois Highway Code from January 1, 2016 to December 31, 2016.  Upon roll call vote:  Tony Rushing – Yes; Paulette Johnson – Yes; Larry White – Yes; Tim Cochran – Yes; Eric Schuler – Yes.  Motion carried.  Resolution incorporated by reference.

 

Trustee Eric Schuler reported that the unemployment rate dropped from 2.85% to .55% for 2016.

 

Director of Public works, David Griffin, reported the following:

 

1.              Eleven landfill samples for the month of November resulted in average BOD’s of 106 and average  

                suspended solids of 45.

2.              Zylem Dewatering Solutions, Inc. rebuilt the sewage pump for $9,744.20.

3.              Sidener installed the altitude valve on the water tower.

4.              They fixed a leak on Kennedy Drive.

5.              Mike Garrison started coordinating the shut off valves on the GPS.

6.              The heater at the fire station broke, and Danny Vancil fixed it.

7.              Illinois Rural Water inspected the sewer plant. The results of the inspection are forthcoming.

8.              The Illinois Rural Water and Sewer Conference will be held February 16.

 

Motion made by Paulette Johnson, seconded by Tony Rushing, to adjourn the meeting at 7:30 PM.  Motion carried.

Respectfully submitted,

 

 Paula J. Parks

Village Clerk

 ----------------------------------------------------------------------------------------------------------------------

STATE OF ILLINOIS)

COUNTY OF JACKSON)

VILLAGE OF DESOTO)

 

Minutes

Board of Trustees Regular Meeting

December 7, 2015

 

President John Evans called the first regular monthly meeting of the De Soto Village Board of Trustees to order at 7:00 P.M.  Village Clerk Paula Parks was present to record the minutes.

 

Present:                 Lisa Fenton                             John Evans

                             Paulette Johnson                     Larry White

                             Tony Rushing                         Eric Schuler

 

Absent:                 Tim Cochran

 

Motion made by Tony Rushing, seconded by Larry White , to dispense with the reading of the minutes and to approve the minutes of the regular board meeting on November 16 and the special board meeting on November 23.  Motion carried.

 

Motion made by Tony Rushing, seconded by Larry White, to approve the November expense report.  Motion carried. 

 

Motion made by Paulette Johnson, seconded by Eric Schuler, to pay the list of bills.  Upon roll call vote:  Tony Rushing – Yes; Lisa Fenton – Yes; Paulette Johnson – Yes; Larry White – Yes; Eric Schuler – Yes.  Motion carried. 

 

Amanda Tinsley, P. E. of J. T. Blankinship, Inc. was present to report on the results of the bid opening for the water main replacements  project Phase I.   The bids were received at 10:30 AM on December 2, 2015 and read publicly.  There were six bids presented, and the low bid of $502,159.70 was from Haier Plumbing and Heating, Inc.  Mrs. Tinsley stated that the contractors might get started by March or April 2016.

 

Motion made by Larry White, seconded by Tony Rushing, to pass Resolution 2015-5 requesting a permit from the Illinois Department of Transportation authorizing the Village of De Soto to proceed with the work to be done on the project.  Upon roll call vote:  Tony Rushing – Yes; Lisa Fenton – Yes; Paulette Johnson – Yes; Larry White – Yes; Eric Schuler – Yes.  Motion carried.  Resolution incorporated by reference.

 

Motion made by Larry White, seconded by Tony Rushing, to approve the bids for the Phase 1 Water Main Replacements.  Upon roll call vote:  Tony Rushing – Yes; Lisa Fenton – Yes; Paulette Johnson – Yes; Larry White – Yes; Eric Schuler – Yes.  Motion carried.

 

Motion made by Larry White, seconded by Tony Rushing, to approve the Notice of Intent to Award the contract for the Phase I Water Main Replacements project to Haier Plumbing and Heating, Inc. in the amount of $502,159.70.  Upon roll call vote:  Tony Rushing – Yes; Lisa Fenton – Yes; Paulette Johnson – Yes; Larry White – Yes; Eric Schuler – Yes.  Motion carried.

 

Motion made by Paulette Johnson, seconded by Eric Schuler, to approve the 2016 Schedule of Meetings and the 2016 Schedule of Holidays with the noted correction that the Christmas holiday is Monday, December 26.  Motion carried.

 

Police Chief reported that the property at 604 W. Main Street is not in compliance with the nuisance ordinance.  According to Attorney Pat Hoke, the first letter sent to the property owner was based on the weed ordinance.  The Village can send him another letter about the nuisance violation and give him time to clean it up.  If the property is not cleaned up within the time given, fines will be assessed.

 

Officer Ryne Bryant will graduate from the police academy on Thursday, December 17.

 

Trustee Paulette Johnson reported that the De Soto Daze Fund will give $250 for food baskets prepared by the De Soto Community Christmas Outreach Program.

 

Director of Public works, David Griffin, reported the following:

 

  • They spent several hours cleaning at the sewer plant in preparation for the inspection.
  • Bill Lindall of Equipment Incorporated is the third person to consider for repairing the sewage pump.
  •  The school crosswalks have been painted.
  • The water leak at 200 N. Cherry St. was fixed.
  • Danny Vancil repaired the fence at the municipal parking lot.
  • The altitude valve for the water tower might be installed this week.
  • Twelve or 14 new water meters have been installed.

 

Trustee White told Mr. Griffin that there should be an official log of every water valve in town.

 

Motion made by Tony Rushing, seconded by Larry White, to adjourn the meeting at 7:55 PM.  Motion carried.

Respectfully submitted,

 

 

 

Paula J. Parks

Village Clerk

 ------------------------------------------------------------------------------------------------------------------------

 

 

STATE OF ILLINOIS)

COUNTY OF JACKSON)

VILLAGE OF DE SOTO)

 

Minutes

Board of Trustees Special Meeting

November 23, 2015

 

President Pro Tem Paulette Johnson called the special meeting of the De Soto Village Board of Trustees to order at 7:00 P.M.  The purpose of the meeting was to review options for employee health insurance coverage for January 1, 2016 through December 31, 2016.  Village Clerk Paula Parks was present to record the minutes.

 

Present:             Paulette Johnson           Larry White

                         Eric Schuler                 Tim Cochran

 

Absent:              John Evans                      Lisa Fenton

                          Tony Rushing

                           

The current insurance coverage with Health Alliance will increase from $3,524 per month to $4,656, which is about a 32% increase.  Mark Kelly of Sheffer Insurance had provided The Health Alliance renewal information and estimated quotes from BlueCross BlueShield for two different PPO plans.  The plan (G515PPO) with a $500 deductible would cost $4,128.79 per month, and the plan (G511PPO) with a $1,000 deductible would cost $4,024.47 per month. 

Trustee Lisa Fenton entered the meeting at 6:15 PM.

 

Trustee Fenton expressed her displeasure that Mr. Kelly had not provided a quote for an HMO plan.  Village Clerk Paula Parks stated that she would begin the process of checking out the insurance in August next year. Starting earlier would give more time for pursuing all options.

 

Board members looked at both BlueCross BlueShield plans and tried to determine which one would be best for the employees. 

 

Trustee Tim Cochran left the meeting at 6:29 PM.

 

Board members determined that the BlueCross BlueShield G511PPO plan would be better even though the deductible is $1,000.  Even though the deductible was higher, the maximum out-of-pocket expense, the office visit copay and the prescription drug copays were lower.  The monthly premium of $4,024.47 represents a 17.9% increase.

 

Motion made by Eric Schuler, seconded by Larry White, to contract with BlueCross BlueShield for health insurance plan GP511PPO, effective January 1, 2016.  Upon roll call vote: Lisa Fenton – yes; Larry White – yes; Eric Schuler – Yes; Paulette Johnson – Yes.  Motion carried.

 

Motion made by Eric Schuler, seconded by Larry White, to adjourn at 6:52 P.M.  Motion carried.

 

Respectfully Submitted,

 

 

Paula J. Parks

Village Clerk

-------------------------------------------------------------------------------------------------------------------------

STATE OF ILLINOIS)

COUNTY OF JACKSON)

VILLAGE OF DESOTO)

 

Minutes

Board of Trustees Regular Meeting

November 16, 2015

 

President Pro-Tem Paulette Johnson called the second regular monthly meeting of the De Soto Village Board of Trustees to order at 7:00 P.M.  Jana Fann recorded the minutes in the absence of the Village Clerk. 

 

Present:                 Lisa Fenton           Paulette Johnson

                             Larry White           Tim Cochran

 

Absent:                  Tony Rushing         John Evans

                             Eric Schuler

 

Motion made by Larry White, seconded by Lisa Fenton, to dispense with the reading of the minutes and to approve them.  Motion carried.

 

Motion made by Lisa Fenton, seconded by Tim Cochran, to approve the October revenue report.  Motion carried. 

 

Motion made by Larry White, seconded by Tim Cochran, to pay the list of bills with the following amendment to pay $80 to Frank Doan from line item 100-374.  Upon roll call vote:  Lisa Fenton – Yes; Larry White – Yes; Tim Cochran – Yes.  Motion carried. 

 

Mark Kelly with Sheffer Insurance was present to explain that the city health insurance with Health Alliance would be going up 26% effective January 1, 2016.  Mr. Kelly presented information regarding coverage with Health Alliance and Blue Cross Blue Shield.  Information was left with the Village Board of Trustees for review.

 

Phil Gentry was present to discuss his displeasure with John Needham’s property located at 608 West Main Street.  Ben Doan said that he talked with John Needham.  Mr. Needham will be finished putting up his privacy fence by this weekend.  Chief Doan will inspect the property on Monday the 23rd to see if Mr. Needham has complied.  If not, a fine will be imposed.

 

Paulette Johnson stated that she had talked with the Health Department and said unless it poses a health hazard, they can do nothing.

 

Lisa Fenton expressed her gratitude to the police department regarding their quick response to the break in of her vehicle. 

 

Motion made by Lisa Fenton, seconded by Larry White, to give $100 Christmas bonuses to all full time employees and Utilities Clerk Alesia Lipe and $50 bonuses to the meter readers, crossing guard, animal control officer and janitor.   Upon roll call vote:  Lisa Fenton – Yes; Larry White – Yes; Tim Cochran – Yes.  Motion carried.

 

Ben Doan said that the new police vehicle should be here in two weeks.  The vehicle will then go to Novacom for wiring.

 

Paulette Johnson reported that the slow pitch softball season is over, and the park has now been winterized.

 

Paula Parks purchased a Norway pine tree in the amount of $139 for Christmas at the Gazebo.

 

The village will be decorating the city parking lot and Seniors Park on Sunday, November 29 at 1:00 p.m.  Christmas at the Gazebo will be held Friday, December 4 at 6:00 p.m.

 

Motion made by Larry White, seconded by Lisa Fenton, to transfer $24,285.06 to the Sewer Operating Account 012-251-1 from the Sewer Depreciation Account 108457243.  Upon roll call vote:  Lisa Fenton – Yes; Larry White – Yes; Tim Cochran – Yes.  Motion carried.

 

Motion made by Larry White, seconded by Tim Cochran, to pass Ordinance No. 2015-8 Annual Levy Ordinance levying taxes totaling $77,346.00 for all corporate purposes for the Village of De Soto for the fiscal year commencing on the first day of May, 2015 and ending on the 30th day of April, 2016.  Upon roll call vote:  Lisa Fenton – Yes; Larry White – Yes; Tim Cochran – Yes.  Motion carried.  Ordinance incorporated by reference.

 

Larry White said that bids will be received at the Village Hall at 10:30 a.m. on Wednesday, December 2 for the 9904-Phase I Water Main Replacement Project.  The cost of this project is approximately $560,000 and will be financed through an IEPA loan.

 

Motion made by Tim Cochran, seconded by Larry White, to approve the building permit for Carole Shirley to build a carport at 205 E Douglas Street.  Motion carried.

 

Milk and Cookies with Santa will be held at the Village Hall on Saturday, December 12, 2015 from 9:00 a.m. to 11:00 a.m.  Employees and board members are encouraged to bring cookies for this event.

 

David Griffin reported that Zylem Heartland Pumps can rebuild the old sewage pump for approximately $9,800.  This pump is for the lift station on Highway 51.

 

Motion by Larry White, seconded by Tim Cochran, to have Zylem Heartland Pumps rebuild the old pump for $9,800.  Upon roll call vote:  Lisa Fenton – Yes, Larry White – Yes, Tim Cochran – Yes.  Motion carried. 

 

Director of Public works, David Griffin, reported the following:

 

  • Average BOD’s for the Landfill were 493.
  • The averages for suspended solids were 65.
  •  They planted two new trees at park.
  • Main water break was fixed on Oak Street.
  • Service was fixed at Shlaco-K Lane.
  • Sewer stops were repaired.
  • Crosswalk painting was not yet completed.

 

Motion made by Larry White, seconded by Lisa Fenton, to adjourn the meeting at 8:10 p.m.  Motion carried.

Respectfully submitted,

 

  

Jana Fann

Village Board Secretary

 -------------------------------------------------------------------------------------------------------------------------

 

STATE OF ILLINOIS)

COUNTY OF JACKSON)

VILLAGE OF DESOTO)

 

Minutes

Board of Trustees Regular Meeting

November 2, 2015

 

President John Evans called the first regular monthly meeting of the De Soto Village Board of Trustees to order at 7:00 P.M.  Village Clerk Paula Parks was present to record the minutes. 

 

Present:             John Evans         Tony Rushing    

                          Eric Schuler       Tim Cochran

                                                       

Absent:              Lisa Fenton        Paulette Johnson

                          Larry White

 

Motion made by Tim Cochran, seconded by Tony Rushing, to dispense with the reading of the minutes and to approve them.  Motion carried.

 

Motion made by Tony Rushing, seconded by Eric Schuler, to approve the October expense report.  Motion carried.

 

Motion made by Tony Rushing, seconded by Eric Schuler, to pay the list of bills.  Upon roll call vote:  Tony Rushing – Yes; Tim Cochran – Yes; Eric Schuler - Yes.  Motion carried.

 

Scoutmaster Jason Shadowen was present with Boy Scouts from Troop No. 18 of Herrin.  The scouts were observing the meeting to fulfill requirements to earn a citizenship badge.

 

Motion made by Eric Schuler, seconded by Tony Rushing, to pass Ordinance No. 2015-7 Enacting a Code of Ordinances for the Village of De Soto, Illinois.  Upon roll call vote: Tony Rushing – Yes; Tim Cochran – Yes; Eric Schuler - Yes.  Motion carried.  Ordinance incorporated by reference.

 

Director of Public Works David Griffin reported the following.

 

1.           Two water taps had been installed for Norman Glisson.

2.           600 paving stones had been installed around the shrubs at the gazebo and the city park.

3.           The lights have been fixed.

4.           They finished installing the pedestals at the walking track.

5.           Danny Vancil replaced a windshield wiper motor on the police car.

6.           Danny Vancil painted and repaired the sand shovel at the park.  Children are getting much enjoyment out of the                 shovel.

7.           They painted and installed a set of parallel bars on the playground.

8.           They worked on the problem on Oak Street.

9.           He is still trying to reach Don Cochrum about painting the crosswalks.

10.         The pump on the lift station on Highway 51 has been installed.

11.         He will get someone else to repair the old sewage pump if Heartland does not give a good estimate.

 

The next village board meeting will be held Monday, November 16 at 7 PM at the Village Hall.

Motion made by Tony Rushing, seconded by Eric Schuler, to adjourn the meeting at 7:18 p.m.  Motion carried.

 

Respectfully submitted,

 

  

Paula J Parks

Village Clerk

------------------------------------------------------------------------------------------------------------------------

STATE OF ILLINOIS)

COUNTY OF JACKSON)

VILLAGE OF DESOTO)

 

Minutes

Board of Trustees Regular Meeting

October 19, 2015

 

President John Evans called the second regular monthly meeting of the De Soto Village Board of Trustees to order at 7:00 P.M.  Village Clerk Paula Parks was present to record the minutes. 

 

Present:              John Evans                       Paulette Johnson          

                          Eric Schuler                      Tim Cochran

                          Larry White                      Lisa Fenton

                           

Absent:              Tony Rushing                  

 

Motion made by Paulette Johnson, seconded by Eric Schuler, to dispense with the reading of the minutes and to approve them.  Motion carried.

 

Motion made by Larry White, seconded by Paulette Johnson, to approve the September revenue report.  Motion carried.

 

Motion made by Lisa Fenton, seconded by Larry White, to add a $45 payment to Shane Kendell-Gritzmaker from the Police Fund, Line Item 151-480, to the list of bills and to pay the list of bills as amended.  Upon roll call vote:  Lisa Fenton – Yes; Paulette Johnson – Yes; Larry White – Yes; Tim Cochran – Yes; Eric Schuler - Yes.  Motion carried.

 

Board members discussed enforcement of the nuisance ordinance in regard to the unmaintained property and weed growth on the northwest side of 602 Thornwood Hill.  Trustee Johnson stated that she had toured the town carefully and that there were several properties with the same issue that needed to be addressed.

 

Motion made by Lisa Fenton, seconded by Larry White, to better enforce the nuisance ordinance.  Upon roll call vote: Fenton – Yes; Johnson – No; White – Yes; Cochran - Abstain; Schuler – No; Evans – Abstain.  The motion was denied.

 

The board members agreed that the Public Safety Committee should identify problem areas within the city limits that are in violation of the nuisance ordinance and review the ordinance for sections that need to be updated and clarified.  The Board intends to completely enforce the nuisance ordinance, but they need more information.

 

Motion made by Lisa Fenton, seconded by Eric Schuler, to waive the fee for the Fire Department to obtain a permit for their side-by-side, not to be used for personal use.  Upon roll call vote: Fenton – Yes; Johnson – Yes; White – Yes; Cochran – Yes; Schuler – Yes.  Motion carried.

 

Trustee Paulette Johnson said that the park Halloween party and hayride went well.  She will send thank-you letters to all who helped.  She thanked the Village employees for their good work in getting everything ready.

 

Trustee Johnson said that they might be able to repair the windows on the south end of the pavilion instead of installing windows. 

 

The city workers worked on the municipal parking lot and cleaned up the landscaping.  They will plant new plants in the spring.

 

John Evans and Tom Wayne Smith worked on the diseased tree at the war memorial.  President Evans said the tree should be okay now.

 

Trustee Larry White thanked Trustee Paulette Johnson for all of her work at the park.

 

Motion made by Larry White, seconded by Lisa Fenton, to pay Heartland Pump $4,824 to rebuild the sewage pump.  Upon roll call vote: Fenton – Yes; Johnson – Yes; White – Yes; Cochran – Yes; Schuler – Yes.  Motion carried.

 

Trustee Johnson said that she had donated the leftover hot dogs, buns and chips to the De Soto Baptist Church for their fall festival.

 

Director of Public Works David Griffin reported on the following:

 

1.           The altitude valve for the water tower will be installed the first week of November, weather permitting.

2.           The Landfill samples for the month were 106.5 average BOD and 25 on suspended solids.

3.           The laundromat meter has been installed.

4.           They had worked on the Seniors Park and the municipal parking lot.

5.           Buddy Fred is trying to help get cinders for the Village.

 

President Evans said that the Illinois Department of Transportation (IDOT) is seeking input for planning and developing their Multi-Year Program (MYP) for Fiscal Years 2017-2022.  This input will help guide the future direction of transportation within this community.  IDOT will hold a public meeting on Thursday, October 22 from 4:00 PM to 7:00 PM at John A. Logan College, Rooms F-118/119.

 

The next village board meeting will be held Monday, November 2 at 7 PM at the Village Hall.

Motion made by Larry White, seconded by Lisa Fenton, to adjourn the meeting at 8:13 p.m.  Motion carried.

 

Respectfully submitted,

 

  

Paula J Parks

Village Clerk

-------------------------------------------------------------------------------------------------------------------------

STATE OF ILLINOIS)

COUNTY OF JACKSON)

VILLAGE OF DESOTO)

 

Minutes

Board of Trustees Regular Meeting

October 5, 2015

 

President John Evans called the second regular monthly meeting of the De Soto Village Board of Trustees to order at 7:00 P.M.  Village Clerk Paula Parks was present to record the minutes. 

 

Present:             John Evans                       Paulette Johnson          

                         Eric Schuler                     Tim Cochran

                         Larry White                     Lisa Fenton

                           

Absent:              Tony Rushing                  

 

President John Evans noted that the minutes from the previous meeting listed Lisa Fenton as present and absent.  Her name should be removed from present.

 

Motion made by Paulette Johnson, seconded by Larry White, to dispense with the reading of the minutes and to approve them with the noted correction.  Motion carried.

 

Motion made by Eric Schuler, seconded by Tim Cochran, to approve the September expense report.  Motion carried.

 

Motion made by Larry White, seconded by Eric Schuler, to pay the list of bills.  Upon roll call vote:  Lisa Fenton – Yes; Paulette Johnson – Yes; Larry White – Yes; Tim Cochran – Yes; Eric Schuler - Yes.  Motion carried.

 

Motion made by Larry White, seconded by Lisa Fenton, to pass Resolution No. 2015-4 for a proclamation declaring October 28 as Murry’s Child Development Center Day in recognition of the business’ 30 years of service.  Upon roll call vote: Lisa Fenton – Yes; Paulette Johnson – Yes; Larry White – Yes; Tim Cochran – Yes; Eric Schuler - Yes.  Motion carried.  Resolution incorporated by reference.

 

Present John Evans presented the proclamation to Perry and Marilyn Murry.  Mr. Murry thanked the Board and introduced his Murry’s Child Development Center family.

 

Motion made by Paulette Johnson, seconded by Lisa Fenton, to break for 10 minutes for punch and cookies. Motion carried.

 

The meeting reconvened at 7:20 PM.

 

President Evans thanked everyone who worked to make the Veterans Memorial Highway dedication successful.  The Board will send thank you letters to the Murphysboro Fire Department Color and Guard and the De Soto Grade School chorus for their contribution to the dedication.

 

Mr. Evans stated that John W. Bowlin had not been recognized at the dedication as the donor of the ground on which the memorial is located.  The Village will purchase a plaque stating that the site was donated by John W. Bowlin to be placed at the site.

 

Trustee Fenton submitted the three estimates from Vogler Ford for a vehicle for the police department.  The estimates for the following police interceptors were:  2015 Sedan, $25,370.00; 2016 Explorer, $27,688; 2015 Ram 1500 Crew SSV truck, $25,537.  Police Chief Doan felt the Explorer would be the best vehicle for the department.  The Police Budget has about $11,000 for a down payment.

 

Motion made by Paulette Johnson, seconded by Lisa Fenton, to purchase the 2016 Ford Explorer from Vogler Ford for $27,688, with the balance after the down payment to be financed for three years. Upon roll call vote:  Lisa Fenton – Yes; Paulette Johnson – Yes; Larry White – Yes; Tim Cochran – Yes; Eric Schuler - Yes.  Motion carried.

 

Trustee Fenton said that she had received complaints about the unmaintained portion of Carl and Cathy Payne’s property close to the lake.  The complainants are upset that the Paynes are not held accountable for weeds, trees and grass in the area.   Mr. and Mrs. Payne say the area is a natural habitat.  Board members noted that there are several other properties that have similar areas that are not maintained.  President Evans asked the board members to view the properties around town and to review the ordinance.  Discussion will continue at the next meeting.

 

The municipal parking lot needs maintenance in regard to the shrubs and plants.  President Evans appointed himself, Lisa Fenton and Eric Schuler as the committee to deal with the issue.

 

Trustee Johnson will check with several companies to get estimates for installing windows on the south side of the park pavilion.

 

Chief Doan reported that Mr. Needham had installed much of his fence.  His progress will be reviewed at the next board meeting.

 

Trustee White reported that the Village is waiting for the final approval for the EPA loan for the water system improvements project.

 

Motion made by Larry White, seconded by Tim Cochran, to approve the application from Norman Glisson for a water tap at 1723 Oak Street Extension, pending determination of a road bore.  Motion carried.

 

Motion made by Larry White, seconded by Tim Cochran, to approve the application from Norman Glisson for a water tap at 1729 Oak Street Extension.  Motion carried.

 

Motion made by Larry White, seconded by Tim Cochran, to approve the application from Nikki Wyatt for a water tap at 81 Old Ward Road.  Motion carried.

 

Motion made by Larry White, seconded by Tim Cochran, to purchase the altitude valve for the water tower from Sidener Environmental Services for $3,901.  Upon roll call vote: Lisa Fenton – Yes; Paulette Johnson – Yes; Larry White – Yes; Tim Cochran – Yes; Eric Schuler - Yes.  Motion carried.

 

Director Public Works David Griffin reported the following:

 

1.           Reflective jackets will be purchased from Rural King for $52.95 each.

2.           The four Grasher taps have been installed.

3.           The leak on N. Bowlby Road has been repaired.

4.           The drainage problem at Briarwood Drive has been repaired on the bottom side, and they are almost finished with the top side.

5.           Danny Vancil found the shut off for S. Bowlby Road.

6.           Don Cochran will paint the school crosswalks for $100.

7.           The new pump for the Highway 51 North lift station should be here on the 19th and installed within two weeks.

8.           Heartland has not called back about the cost for repairing the pump for the sewer plant.

9.           The tree at the war memorial is diseased.  He is trying to get direction from Plantscape Nursery for saving it.

10.         They will start on the new meter for the laundromat.

 

The next village board meeting will be held Monday, October 19 at 7 PM at the Village Hall.

 

Motion made by Larry White, seconded by Paulette Johnson, to adjourn the meeting at 8:37 p.m.  Motion carried.

 

Respectfully submitted,

 

 

Paula J Parks

Village Clerk

------------------------------------------------------------------------------------------------------------------------

STATE OF ILLINOIS)

COUNTY OF JACKSON)

VILLAGE OF DESOTO)

 

Minutes

Board of Trustees Regular Meeting

September 21, 2015

 

President John Evans called the second regular monthly meeting of the De Soto Village Board of Trustees to order at 7:00 P.M.  Village Clerk Paula Parks was present to record the minutes. 

 

Present:                 John Evans                             

                             Paulette Johnson                      Eric Schuler

                             Larry White                             Tim Cochran

 

Absent:                  Tony Rushing                           Lisa Fenton

 

Motion made by Larry White, seconded by Tim Cochran, to dispense with the reading of the minutes and to approve them.  Motion carried.

 

Motion made by Paulette Johnson, seconded by Eric Schuler, to approve the August revenue report.  Motion carried.

 

Motion made by Larry White, seconded by Tim Cochran, to pay the list of bills.  Upon roll call vote:  Paulette Johnson – Yes; Larry White – Yes; Tim Cochran – Yes; Eric Schuler - Yes.  Motion carried.

 

President John Evans thanked everyone for their efforts in preparing for the dedication of the Veterans Memorial Highway on September 22.

 

President Evans announced that 911 addresses will not change as a result of naming the section of Route 149 Veterans Memorial Highway.  The name just memorializes the highway.

 

Trustee Paulette Johnson stated that the Landfill said mattresses can no longer be dumped at the city dump. 

 

Trustee Johnson also announced that De Soto Daze will donate $250 to the De Soto Community Food Pantry at the CWI Customer Appreciation Day on September 25.

 

Trustee Johnson purchased a podium for the Village from the Park Fund.

 

The Village is purchasing an additional 25 servings of food for the veterans’ dinner from the Park Fund.

 

Danny Vancil and Mike Garrison passed the test for Certification of Competency as a Class D Public Water Supply Operator.  They will receive the 50 cents per hour raise effective the next pay period per their hiring agreements.

 

Motion made by Larry White, seconded by Eric Schuler, to approve paying the additional $250 to Illinois Codification Services for ten Revised Code of Ordinance books, with the cost to be split between the General, Water and Sewer Funds.  Upon roll call vote: Johnson – Yes; White – Yes; Cochran – Yes; Schuler – Yes.  Motion carried.

 

The Needhams are in compliance with their abandoned vehicle violations but not the nuisance violations.  They have not built the fence as they stated they would.  Chief Doan will check about the fines.

 

Director of Public Works David Griffin reported the following:

 

  • The BOD’s for August for the Landfill samples averaged 70, and the average for suspended solids was 19.
  • He is waiting on quotes to rebuild the altitude valve.
  • A pump went out at the sewer plant.  They replaced it with a back up.  He is waiting for an estimate from Heartland Pump to repair the broken pump.
  • The project on Briarwood Drive is going well.  Trustee White said they will eventually need to install another culvert going straight east on the north side of Autumn Lane.
  • There is no word on the cost for painting the crosswalks.
  • They will soon install the four taps for Bret Grasher.
  • They need to work on the laundromat meter problem.
  • He had not checked on the cost of reflective jackets.

 

Trustee Johnson reported that the man who wants to paint the U.S. map on the basketball court at the park does have a smaller version.  He will paint it at his convenience.

 

Police Chief Doan will talk with the Needhams and give them a deadline for cleaning up or building the fence.  If they don’t comply, the Village will start cleaning it up per the Village ordinance.  The Needhams will have to pay for the cost of cleaning it up or fines will be assessed.

 

The next village board meeting will be held Monday, October 5 at 7 PM at the Village Hall.

 

Motion made by Larry White, seconded by Tim Cochran, to adjourn the meeting at 7:58 p.m.  Motion carried.

 

Respectfully submitted,

 

 

 

Paula J Parks

Village Clerk

 

 -----------------------------------------------------------------------------------------------------------------------

STATE OF ILLINOIS)

COUNTY OF JACKSON)

VILLAGE OF DESOTO)

 

Minutes

Board of Trustees Regular Meeting

September 21, 2015

 

President John Evans called the second regular monthly meeting of the De Soto Village Board of Trustees to order at 7:00 P.M.  Village Clerk Paula Parks was present to record the minutes. 

 

Present:                 John Evans                              Lisa Fenton

                             Paulette Johnson                      Eric Schuler

                             Larry White                             Tim Cochran

 

Absent:                 Tony Rushing                            Lisa Fenton

 

Motion made by Larry White, seconded by Tim Cochran, to dispense with the reading of the minutes and to approve them.  Motion carried.

 

Motion made by Paulette Johnson, seconded by Eric Schuler, to approve the August revenue report.  Motion carried.

 

Motion made by Larry White, seconded by Tim Cochran, to pay the list of bills.  Upon roll call vote:  Paulette Johnson – Yes; Larry White – Yes; Tim Cochran – Yes; Eric Schuler - Yes.  Motion carried.

 

President John Evans thanked everyone for their efforts in preparing for the dedication of the Veterans Memorial Highway on September 22.

 

President Evans announced that 911 addresses will not change as a result of naming the section of Route 149 Veterans Memorial Highway.  The name just memorializes the highway.

 

Trustee Paulette Johnson stated that the Landfill said mattresses can no longer be dumped at the city dump. 

 

Trustee Johnson also announced that De Soto Daze will donate $250 to the De Soto Community Food Pantry at the CWI Customer Appreciation Day on September 25.

 

Trustee Johnson purchased a podium for the Village from the Park Fund.

 

The Village is purchasing an additional 25 servings of food for the veterans’ dinner from the Park Fund.

 

Danny Vancil and Mike Garrison passed the test for Certification of Competency as a Class D Public Water Supply Operator.  They will receive the 50 cents per hour raise effective the next pay period per their hiring agreements.

 

Motion made by Larry White, seconded by Eric Schuler, to approve paying the additional $250 to Illinois Codification Services for ten Revised Code of Ordinance books, with the cost to be split between the General, Water and Sewer Funds.  Upon roll call vote: Johnson – Yes; White – Yes; Cochran – Yes; Schuler – Yes.  Motion carried.

 

The Needhams are in compliance with their abandoned vehicle violations but not the nuisance violations.  They have not built the fence as they stated they would.  Chief Doan will check about the fines.

 

Director of Public Works David Griffin reported the following:

 

  • The BOD’s for August for the Landfill samples averaged 70, and the average for suspended solids was 19.
  • He is waiting on quotes to rebuild the altitude valve.
  • A pump went out at the sewer plant.  They replaced it with a back up.  He is waiting for an estimate from Heartland Pump to repair the broken pump.
  • The project on Briarwood Drive is going well.  Trustee White said they will eventually need to install another culvert going straight east on the north side of Autumn Lane.
  • There is no word on the cost for painting the crosswalks.
  • They will soon install the four taps for Bret Grasher.
  • They need to work on the laundromat meter problem.
  • He had not checked on the cost of reflective jackets.

 

Trustee Johnson reported that the man who wants to paint the U.S. map on the basketball court at the park does have a smaller version.  He will paint it at his convenience.

 

Police Chief Doan will talk with the Needhams and give them a deadline for cleaning up or building the fence.  If they don’t comply, the Village will start cleaning it up per the Village ordinance.  The Needhams will have to pay for the cost of cleaning it up or fines will be assessed.

 

The next village board meeting will be held Monday, October 5 at 7 PM at the Village Hall.

 

Motion made by Larry White, seconded by Tim Cochran, to adjourn the meeting at 7:58 p.m.  Motion carried.

 

Respectfully submitted,

 

 

 

Paula J Parks

Village Clerk

 

-------------------------------------------------------------------------------------------------------------------------

STATE OF ILLINOIS)

COUNTY OF JACKSON)

VILLAGE OF DESOTO)

 

Minutes

Board of Trustees Regular Meeting

September 8, 2015

 

President John Evans called the first regular monthly meeting of the De Soto Village Board of Trustees to order at 7:00 P.M.  Jana Fann recorded the minutes in the absence of the Village Clerk. 

 

Present:                 Tony Rushing                         Lisa Fenton

                             Paulette Johnson                     John Evans

                             Larry White                            Tim Cochran

 

Absent:                  Eric Schuler

 

Motion made by Paulette Johnson, seconded by Tony Rushing, to dispense with the reading of the minutes and to approve them.  Motion carried.

 

Motion made by Tony Rushing, seconded by Lisa Fenton, to approve the August expense report.  Motion carried.

 

Motion made by Larry White, seconded by Tony Rushing, to pay the list of bills.  Upon roll call vote:  Tony Rushing – Yes; Lisa Fenton – Yes; Paulette Johnson – Yes; Larry White – Yes; Tim Cochran – Yes.  Motion carried.

 

John Evans announced the dedication of the Veterans Memorial Highway to be held September 22, 2015 beginning at 11:00 a.m. at the De Soto War Memorial site. He said that State Representative Terri Bryant will be at this dedication.  President Evans suggested that David Griffin purchase some fresh mulch to be placed at the war memorial and that he put out the flags at the memorial site.  Mr. Evans would like to make sure that there is police presence for safety precautions. 

 

Motion made by Tony Rushing, seconded by Lisa Fenton, to hold a luncheon at the Village Hall following the dedication, catered by Sauced Up Smokers (Leon Kaufmann) providing BBQ, Buns, Baked Beans, and Cole Slaw for 75 people in the amount of $375.00, with funds to  be taken from the General Fund contingencies, Line Item 150-495.  Upon Roll call vote:  Tony Rushing – Yes; Lisa Fenton – Yes; Paulette Johnson – Yes; Larry White – Yes; Tim Cochran – Yes.  Motion carried.  The Village will be providing beverages and paper products.

 

Paulette Johnson will ask the school to use their podium for the dedication event.  She will also make a call to the American Legion Color Guard to see if they can attend the dedication.  Trustee Johnson suggested that it would be good to have someone present to sing the national anthem that day.  She also believes that there should be a few chairs and sound equipment available.

 

John Evans expressed concerns regarding address changes due to the renaming of the highway.  Jana Fann will call the Jackson County 911 office to find out information.

 

Tony Rushing read a letter from an employee of the Murry’s Child Development Center asking the Village Board to show some type of recognition to Perry and Marilyn Murry, DBA Murry’s Child Development Center, for 30 years of dedicated service to the Village of DeSoto.   Motion made by Paulette Johnson, seconded by Larry White, to do a proclamation at the October 19th board meeting, declaring October 28thMurry’s Child Development Center Day.  Upon roll call vote:  Tony Rushing – Yes; Lisa Fenton – Yes; Paulette Johnson – Yes; Larry White – Yes; Tim Cochran – Yes.  Motion carried.  Jana Fann to purchase refreshments for this board meeting.

 

Motion made by Lisa Fenton, seconded by Tony Rushing, to hire Ryne Bryant as a full time police officer, with benefits, at the rate of $12.50 per hour, pending the signing of a three year contract.  Upon roll call vote:  Tony Rushing – Yes; Lisa Fenton – Yes; Paulette Johnson – Yes; Larry White – Yes; Tim Cochran – Yes.  Motion carried.

 

Lisa Fenton requested that Chief Ben Doan have all vehicle quotes, low to high options, ready for next board meeting to purchase a much- needed vehicle for the police department.

 

Lisa Fenton will ask Chief Ben Doan to verify that April and John Needham have complied with the registration on their vehicles on their property located on 608 West Main Street by September 10th.  If they are not in compliance Chief Ben Doan is to tow the vehicles.  The Needham’s were also to have cleaned up or fenced in their property by September 10th. 

 

Lisa Fenton also expressed concerns for high weeds in town not being posted.  She requested that this issue stay active with the police department.

 

Paulette Johnson again requested information for fall newsletter.  She will have a sample by next board meeting for proofing. 

 

Paulette Johnson stated that the annual Halloween Hayride will be held Saturday, October 17 at the park.

 

The Culpepper and Merriweather Circus will be held April 10, 2016 with two shows to be held at 2:00 p.m. and 4:30 p.m. at the DeSoto Park.  Proceeds will go to the Veteran’s War Memorial Project Fund.

 

Paulette Johnson received a $100 donation for the De Soto Park from American Legion Auxiliary Post #664 and suggested this donation be deposited into the Veterans War Memorial Project Fund for future upgrading of the memorial.

 

Motion made by Paulette Johnson, seconded by Larry White, to pass Ordinance No. 2015-5 amending the Simplified Telecommunication Tax.   Upon roll call vote:  Tony Rushing – Yes; Lisa Fenton – Yes; Paulette Johnson – Yes; Larry White – Yes; Tim Cochran – Yes.  Motion carried.  Ordinance incorporated by reference.

 

Motion made by Paulette Johnson, seconded by Tony Rushing, to pass Ordinance No. 2015-6 amending the Electricity Tax.  Upon roll call vote:  Tony Rushing – Yes; Lisa Fenton – Yes; Paulette Johnson – Yes; Larry White – Yes; Tim Cochran – Yes.  Motion carried.  Ordinance incorporated by reference.

 

Motion made by Larry White, seconded by Tony Rushing, to pass Ordinance No. 2015-4 authorizing the IEPA Loan Agreement to borrow funds from the Public Water Supply Loan Program in the amount of $574,000 for the Phase 1 Water Project.  Upon roll call vote:  Tony Rushing – Yes; Lisa Fenton – Yes; Paulette Johnson – Yes; Larry White – Yes; Tim Cochran – Yes.  Motion carried. Ordinance incorporated by reference.

 

Tim Cochran and David Griffin were authorized to call Silkworm to check on costs for reflective jackets for city workers. 

 

Director of Public Works David Griffin reported the following:

 

  • Clearwave returned to De Soto and made all necessary repairs on damaged properties.
  • Oil and chipping of the streets have been completed.
  • The sewer pump from Vandevanter Engineering will be delivered by end of this month.
  • A new mower will need to be purchased in the spring.
  • Mike Garrison and Danny Vancil took their water test today with results pending.

 

Larry White suggested that Jana Fann send a thank you letter to Clearwave for a job well done.

 

Motion made by Larry White, seconded by Tony Rushing, to approve the financial audit for the fiscal year beginning May 1, 2014 and ending April 30, 2015.  Upon roll call vote:  Tony Rushing – Yes; Lisa Fenton – Yes; Paulette Johnson – Yes; Larry White – Yes; Tim Cochran – Yes.  Motion carried.

 

The next village board meeting will be held Monday, September 21 at 7 PM at the Village Hall.

 

Motion made by Larry White, seconded by Lisa Fenton, to adjourn the meeting at 8:18 p.m.  Motion carried.

 

Respectfully submitted,

 

 

Jana Fann

Village Board Secretary

--------------------------------------------------------------------------------------------------------------------------------------------------

 

STATE OF ILLINOIS)

COUNTY OF JACKSON)

VILLAGE OF DE SOTO)

 

Minutes

Board of Trustees Regular Meeting

August 17, 2015

 

President John Evans called the second regular monthly meeting of the De Soto Village Board of Trustees to order at 7:00 P.M.  Village Clerk Paula Parks was present to record the minutes.

 

Present:             Tony Rushing                   Lisa Fenton                     

                         Paulette Johnson              John Evans

                         Larry White                     Tim Cochran

                         Eric Schuler

             

Motion made by Paulette Johnson, seconded by Tony Rushing, to dispense with the reading of the minutes and to approve them.  Motion carried.

 

Motion made by Eric Schuler, seconded by Larry White, to approve the July revenue report.  Motion carried.

 

Motion made by Tony Rushing, seconded by Lisa Fenton, to pay the list of bills.  Upon roll call vote:  Rushing – Yes; Fenton- Yes; Johnson – Yes; White – Yes; Cochran – Yes; Schuler – Yes.  Motion carried.

 

Doug Stalker of Culpepper and Merriweather was present to ask the Board if they would be able to use the community park if the dates work out for them to set up a big top circus show.  It is a one-day event with two shows.  They would set the big top up at 10 AM.  There is no investment for the city other than to try to sell some advanced tickets.  No specific dates have been set.

 

Motion made by Paulette Johnson, seconded by Larry White, to host the Culpepper and Merriweather Circus in April of 2016 if it works out with the specifics to be determined.  Motion carried.

 

Trustee Paulette Johnson will act as the Village coordinator.  She said the previous show in 2006 was very good and well worth the effort.

 

John and April Needham of 608 W. Main were present to make sure it was acceptable for them to install a 6 foot tall privacy fence three feet from their property line.  The property line is based on their survey pins.  In response to his notification of violations of the nuisance ordinance, Mr. Needham said he is cleaning up the yard sale stuff and will have the vehicles up and running.  The truck will be licensed on September 3, and he already has insurance on it.  Trustee Fenton told Mr. Needham that the truck must be licensed by September 10 or it will be towed.

 

Phil Gentry asked if anything had been done about the abandoned vehicle under the carport at 609 W. Main.  Chief Doan explained that the renter had moved, and the property owner was supposed to move the vehicle.  He will check into it.

 

Representative Terry Bryant plans to come and present the renaming of a portion of Highway 149 as Veterans Memorial Highway.  Mayor John Evans will be working on a date for Representative Bryant to come.

 

Due to the need for further information, hiring a police officer was tabled until the next meeting.

 

Trustee Tony Rushing reported that the BOD’s for the landfill are improving.

 

The meeting with Frank Heiligenstein to discuss updating the Village codes is scheduled for August 27, 2015 at 10:15 AM. 

 

Police Chief Ben Doan informed the board that the police department would need a new squad car soon.

 

Trustee Johnson said that she needs information for the newsletter that will go out at the end of September.

 

The park Halloween Party will be held Saturday, October 17.

 

Motion made by Larry White, seconded by Tony Rushing, to approve the agreement with Blankinship for engineering services and fees for Phase 1 of the water systems improvement project.  Upon roll call vote: Rushing – Yes; Fenton – Yes; Johnson – Yes; White – Yes; Cochran – Yes; Schuler – Yes.  Motion carried.

 

Director of Public Works David Griffin reported that the altitude valve on the water tower will have to be replaced.  He will find out the cost.

 

Trustee Eric Schuler presented the financial audit to the board members for review and approval at the next board meeting.

 

Director of Public Works David Griffin reported the following:

 

1.           The average BOD’s in August for the Landfill were 61.3.

2.           The parking lot has been sealed and striped.

3.           The water leak on Bowlby Road was fixed.

4.           The culvert on Oak Street has been installed.

5.           They removed the tree in front of the Village Hall.

6.           The check valve at the sewer plant has been fixed.

7.           Most of the holes around the swing set poles have been mulched.

8.           They cleaned the contact and aeration tank at the sewer plant.

9.           He will start the process for replacing the altitude valve on the water tower.

10.         The school crossing lines need to be re-painted.  Mr. Griffin will get an estimate for painting the lines from Don Cochran.

11.         Tentatively, the designated streets will be oiled and chipped on September 1 and 2.

 

Mr. Griffin will call Clear Wave to find out when they are coming back to repair the lawn damage they caused when they installed the fiber optic cable.

 

Illinois Rural Water will come Tuesday, August 18 to find the water lines on Bowlby Road.

 

The next regular meeting will be held Tuesday, September 8 at 7 PM at the Village Hall because of the Labor Day holiday.

 

Motion made by Larry White, seconded by Tony Rushing, to adjourn at 8:03 PM.  Motion carried.

 

Respectfully Submitted,

 

  

Paula J. Parks

Village Clerk

-----------------------------------------------------------------------------------------------------------------------

STATE OF ILLINOIS)

COUNTY OF JACKSON)

VILLAGE OF DE SOTO)

 

Minutes

Public Safety Committee

August 17, 2015

 

The Public Safety Committee met at 5:50 PM to interview two candidates for a full-time police officer position.

 

Present:              Tim Cochran

                            Larry White

                            Lisa Fenton

                            John Evans

                            Eric Schuler

                            Police Chief Ben Doan

 

Candidate Ryne Bryant entered the meeting for his interview at 5:55 PM.

 

Tony Rushing entered the meeting at 6 PM.

 

Mr. Bryant’s interviewed ended at 6:05 PM.

 

Candidate Ryan Williams entered the meeting for his interview at 6:10 PM.  His interview ended at 6:20 PM.

 

Both candidates were asked the same set of questions.

 

President Evans polled the trustees present to see if they had a preference of the candidates.  Everyone present felt Ryne Bryant was the best candidate.  The recommendation of the Public Safety Committee will be to hire Ryne Bryant as a full-time police officer.

 

As there was no further discussion, the meeting adjourned at 6:25 P.M.

 

Respectfully submitted,

 

 

Paula J. Parks

Village Clerk

 

 ------------------------------------------------------------------------------------------------------------------------

 

STATE OF ILLINOIS)

COUNTY OF JACKSON)

VILLAGE OF DE SOTO)

 

Minutes

Board of Trustees Regular Meeting

August 3, 2015

 

President John Evans called the first regular monthly meeting of the De Soto Village Board of Trustees to order at 7:00 P.M.  Village Clerk Paula Parks was present to record the minutes.

 

Present:             Tony Rushing                   Lisa Fenton                     

                         Paulette Johnson              John Evans

                         Larry White                     Tim Cochran

                         Eric Schuler

             

Motion made by Larry White, seconded by Tony Rushing, to dispense with the reading of the minutes and to approve them.  Motion carried.

 

Motion made by Tony Rushing, seconded by Tim Cochran, to approve the July expense report.  Motion carried.

 

Motion made by Eric Schuler, seconded by Tony Rushing, to pay the list of bills.  Upon roll call vote:  Rushing – Yes; Fenton- Yes; Johnson – Yes; White – Yes; Cochran – Yes; Schuler – Yes.  Motion carried.

 

Motion made by Larry White, seconded by Tony Rushing, to purchase a Sharp MX-M264N digital imager from Stiles Office Solutions for $2,737.70 with the $41 per month Total Care Service with the cost to be divided equally between the General, Sewer and Water Funds.  Upon roll call vote:  Rushing – Yes; Fenton- Yes; Johnson – Yes; White – Yes; Cochran – Yes; Schuler – Yes.  Motion carried.

 

Jana Fann reported that Frank Heiligenstein of Illinois Codification Services wants to meet with officials to finish the update of the Village’s code.  Mrs. Fann will get possible dates for a meeting with him.

 

Trustee Tony Rushing stated that he had received four phone calls and two personal visits regarding the property at 608 W. Main Street.  Trustee Paulette Johnson said that letters had been sent to the health department regarding the aforementioned property as well as the property at 206 W. Logan Street.  She noted that the health department can do nothing about broken windows, etc.    A letter will be sent to these two property owners with a copy of the ordinance on junk dealers attached.  Police Chief Ben Doan will contact the health department to see what their plan is before sending the letters.

 

Trustee Lisa Fenton reported that a new part-time police officer will start Tuesday, August 4.  This officer is fully trained.

 

The three police officer applicants that qualified will be interviewed Monday, August 17 beginning at 5:30 PM.

 

President John Evans noted that a plaque was presented at De Soto Daze to Trustee Paulette Johnson for her outstanding accomplishments and years of dedicated service to the Village of De Soto.  She has served on the Board for 18 years.  The playground and skate park were also dedicated as the Paulette Johnson Playground and the Paulette Johnson Skate Park in honor of Mrs. Johnson.

 

Trustee Johnson reported that the slow pitch league will start at the end of August.

 

De Soto Daze was successful.  Trustee Johnson thanked the Village employees for their outstanding help.

 

The Village had received a letter from the EPA confirming approval of Phase 1 of the water system improvements project.  Trustee White is still waiting on notification of the EPA loan approval.

 

Motion made by Tim Cochran, seconded by Larry White, to pass Resolution 2015-3 as part of the 2015 Motor Fuel Tax Program accepting the low bid of $40,448.40 submitted and entering into an agreement with Illini Asphalt Corporation for oiling and chipping designated streets and restriping and seal coating the parking lots.

 

Tim Cochran and David Griffin will look into extending for oil and chipping the piece of East Douglas Street that goes over the railroad tracks.

 

Director of Public Works David Griffin reported that the tree at 215 N. Hickory Street is not on Village property.

 

Mr. Griffin also reported the following:

 

1.           Clear Wave has finished installing the fiber optic cable without problems.

2.           The park has been cleaned up after De Soto Daze.

3.           He will try to fix the pin-hole leak in the service connection on Bowlby Road.

4.           The municipal parking lot will be restriped and seal coated Monday, August 10.

5.           Resolution of the drainage problem at Briarwood Drive is still pending.

6.           The pump motor is not in yet.

7.           The Village will have to purchase a new check valve for the blower motor at the sewer plant.

 

The next regular meeting will be held Monday, August 17 at 7 PM at the Village Hall.

 

Motion made by Tony Rushing, seconded by Paulette Johnson, to adjourn at 8:10 PM.  Motion carried.

 

Respectfully Submitted,

 

 

Paula J. Parks

Village Clerk

 

 _________________________________________________________________________________________

STATE OF ILLINOIS)

COUNTY OF JACKSON)

VILLAGE OF DE SOTO)

 

Minutes

Board of Trustees Regular Meeting

July 20, 2015

 

President Pro-Tem Paulette Johnson called the second regular monthly meeting of the De Soto Village Board of Trustees to order at 7:00 P.M.  Village Clerk Paula Parks was present to record the minutes.

 

Present:             Tony Rushing                   Lisa Fenton                     

                         Paulette Johnson             Larry White

                         Eric Schuler

 

Absent:              John Evans                       Tim Cochran

                           

Motion made by Larry White, seconded by Tony Rushing, to dispense with the reading of the minutes and to approve them.  Motion carried.

 

Motion made by Tony Rushing, seconded by Lisa Fenton, to approve the June revenue report.  Motion carried.

 

Motion made by Lisa Fenton, seconded by Tony Rushing, to approve a $316 payment to Noteworthy Communications from the De Soto Daze Fund, Line Item 150-499, upon receipt of the invoice.  Upon roll call vote: Rushing – Yes; Fenton- Yes; Johnson – Yes; White – Yes; Schuler – Yes.  Motion carried.

 

Motion made by Eric Schuler, seconded by Tony Rushing, to pay the list of bills.  Upon roll call vote:  Rushing – Yes; Fenton- Yes; Johnson – Yes; White – Yes; Schuler – Yes.  Motion carried.

 

Steve Stamps of 215 N. Hickory Street asked the Board for help moving a tree that hangs over the sidewalk.  Director of Public Works David Griffin said the tree is not on Village property.  He suggested that Mr. Stamps use a professional tree service, and the Village will help haul the wood off.  Mr. Griffin said it is too much for the Village to handle.  Mr. Griffin will measure to see if the tree is on Village property.  If it is on Village property, he will deal with it next week.

 

Mr. Phillip Gentry submitted photographs of properties by him.  He takes pride in his property, and the state of some of the properties around him is disheartening.

 

Police Chief Ben Doan submitted pictures to Trustee Paulette Johnson to send to the Jackson County Health Department along with the addresses of questionable properties.  Trustee Johnson explained that there is not much the health department can do unless the property is a danger to the health, life and safety of the village residents.  She said the Village will do the best they can to address the issue.

 

The part-time officer, who was to be interviewed for a full-time position, got a job in Tennessee.  Chief Doan said the last academy to train a new officer is in September.

 

Trustee Johnson reported that the copier is not working well and is past repair.  Jana Fann had given her quotes for copiers from three different vendors.  Discussion on purchasing or leasing a new copier was tabled until next board meeting when Mrs. Fann will be present.

 

Mrs. Johnson also informed the board members that Channel 3 news wants to highlight De Soto Daze on the morning news on Friday, July 31.

 

Treasurer Dana Smith reported that the representative from Rural Development confirmed that the lift station pump can be purchased from the Depreciation Account.  The cost will have to be reimbursed to the account monthly until the account is fully funded.

 

Trustee White said that the Village is still waiting on the loan approval from EPA for Phase 1 of the water system improvements project.

 

Motion made by Eric Schuler, seconded by Tony Rushing, to pass Ordinance 2015-3 Annual Appropriation Ordinance for the fiscal year beginning May 1, 2015 and ending April 30, 2016.  Upon roll call vote: Rushing – Yes; Fenton- Yes; Johnson – Yes; White – Yes; Schuler – Yes.  Motion carried. Ordinance incorporated by reference.

 

Board members were in agreement to not pass an ordinance prohibiting the use of ground water as a potable water supply by installation or drilling of potable water supply wells or by any other means.  Anyone wanting to dig a well must get a permit from the health department.

 

Board members also agreed that they did not want to enter into an agreement with Dutta Enterprises, LLC.  They felt the agreement was of no benefit to the Village.

 

Director of Public Works David Griffin reported the following.

 

1.           Clear Wave’s installation of the fiber optic cable is going well.

2.           BOD’s on samples for the Landfill for June averaged 109 with the suspended solids averaging 44.

3.           The concrete pedestals for the plaques for the oak trees on the walking path are being built by Garbo of Johnston City.

4.           Vandevanter said the pump should be ready in 4-6 weeks.

5.           Mr. Griffin still has not fixed the check valve at the sewer plant.

6.           He will try to install a culvert on Oak Street, because the road is in bad shape.

7.           There is a pin hole leak on the service connection on Bowlby Road.  He said the shut-off valve is buried in the field.  He will have to find the valve and then fix the line.

 

The next meeting will be held Monday, August 3 at 7 PM at the Village Hall.

 

Motion made by Tony Rushing, seconded by Larry White, to adjourn at 7:52 PM.  Motion carried.

 

Respectfully Submitted,

 

 

Paula J. Parks

Village Clerk

 

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