STATE OF ILLINOIS)

COUNTY OF JACKSON)

VILLAGE OF DESOTO)

 

Minutes

Board of Trustees Regular Meeting

April 18, 2016

 

President John Evans called the second monthly meeting of the De Soto Village Board of Trustees to order at 7:00 P.M.  Village Clerk Paula Parks was present to record the minutes.

 

Present:             John Evans                      Tony Rushing   

                         Larry White                     Tim Cochran

                         Eric Schuler

 

Absent:              Paulette Johnson

             

Motion made by Tony Rushing, seconded by Eric Schuler, to dispense with the reading of the minutes from the April  4 regular meeting  and the April 6 Sewer Committee meeting and to approve them.  Motion carried.

 

Motion made by Larry White, seconded by Tony Rushing, to approve the March revenue report.  Motion carried.

 

Motion made by Eric Schuler, seconded by Tony Rushing, to pay the list of bills.  Upon roll call vote:  Tony Rushing – Yes; Larry White – Yes; Tim Cochran – Yes; Eric Schuler - Yes.  Motion carried.

 

President John Evans stated that he had authorized Direct of Public Works David Griffin to repair the holes in the school parking lot. 

 

Rachel Tanner was present on behalf of the De Soto Little League.  She informed the board that Autumn Kellerman had volunteered to redo the sign over the small concession stand.  President Evans advised her to discuss the matter with Trustee Paulette Johnson.

 

Motion made by Larry White, seconded by Eric Schuler, to approve the agreement with the De Soto Little League for the Little League to operate the concession stands for the period May 1, 2016 through July 30, 2016.  Upon roll call vote:  Tony Rushing – Yes; Larry White – Yes; Tim Cochran – Yes; Eric Schuler - Yes.  Motion carried.

 

The Village will fix the water problem on Hereford Lane per the owner’s authorization.

 

Motion made by Larry White, seconded by Tony Rushing, to approve the Notice to Proceed with Phase 1 Watermain Replacement.  Upon roll call vote: Tony Rushing – Yes; Larry White – Yes; Tim Cochran – Yes; Eric Schuler - Yes.  Motion carried.

 

Larry White reported that the Sewer Committee met with representatives from the Southern Illinois Regional Landfill (SIRL) and Village Engineer Harold Sheffer to discuss issues with SIRL’s leachate disposal through the Village’s wastewater treatment system.  The committee made the following recommendations.

 

1.           To allow SIRL to proceed with IEPA permit modifications to increase the volume to 60,000 gallons per; to remove the BOD/TSS loading limits listed on the permit; and to update/eliminate infrastructure specifications listed in the permit.

2.           Once IEPA approves the permit modifications, participate in a temporary pilot program, to increase the volume to see how it impacts the Village’s wastewater treatment system.

3.           Revise the current agreement with SIRL if there is no negative impact.

 

Trustee White pointed out that the ammonia problem will have to be addressed when regulations are implemented.  David Griffin is checking into a chemical additive to reduce the ammonia levels.  SIRL is conducting a study on ammonia levels and the most effective way to reduce them.

 

Trustee White also stated that the Landfill should pay a higher sewer rate because their BOD’s are much higher than the Village’s.

 

Motion made by Larry White, seconded by Tony Rushing, to approve the recommendations as specified by the Sewer Committee.  Upon roll call vote:  Tony Rushing – Yes; Larry White – Yes; Tim Cochran – Yes; Eric Schuler - Yes.  Motion carried.

 

Motion made by Tim Cochran, seconded by Larry White, to approve a two-year contract with William Kelly for mosquito abatement beginning April 30, 2016 through October 30, 2016.  Upon roll call vote:  Tony Rushing – Yes; Larry White – Yes; Tim Cochran – Yes; Eric Schuler - Yes.  Motion carried.

 

Trustee Cochran reported that they are still investigating the type and prices of lawn mowers.

 

Motion made by Eric Schuler, seconded by Tim Cochran, to spend up to $896 from the General Fund, Municipal Improvements, Line Item 150-492, to purchase flowers and mulch for the municipal parking lot.  Upon roll call vote:  Tony Rushing – Yes; Larry White – Yes; Tim Cochran – Yes; Eric Schuler - Yes.  Motion carried.

 

Motion made by Eric Schuler, seconded by Larry White, to purchase a refurbished floor scrubber for $350 from Building Services Supply Co. to be paid from the General Fund, Equipment, Line Item 150-494.  Upon roll call vote: Tony Rushing – Yes; Larry White – Yes; Tim Cochran – Yes; Eric Schuler - Yes.  Motion carried.

 

Director of Public Works David Griffin reported that he had been approached by an individual about installing a water tap for property on Landfill Road.  The property is located beyond the Village’s water line.  Therefore, the owner would be responsible for the expense of installing the pipe to reach the Village’s water line.

 

Trustee Larry White commented that the circus performance was good.  He thanked Trustee Paulette Johnson for her work on this project.

 

The next meeting will be held on Monday, May 2 at 7 PM at the Village Hall. 

 

Motion made by Tony Rushing, seconded by Eric Schuler, to adjourn the meeting at 7:50 PM.

 

Respectfully submitted,

 

 

 

Paula J. Parks

Village Clerk

 ----------------------------------------------------------------------------------------------------------------------

 

STATE OF ILLINOIS)

COUNTY OF JACKSON)

VILLAGE OF DESOTO)

 

Minutes

Board of Trustees Regular Meeting

April 18, 2016

 

President John Evans called the second monthly meeting of the De Soto Village Board of Trustees to order at 7:00 P.M.  Village Clerk Paula Parks was present to record the minutes.

 

Present:             John Evans                      Tony Rushing   

                         Larry White                     Tim Cochran

                         Eric Schuler

 

Absent:              Paulette Johnson

             

Motion made by Tony Rushing, seconded by Eric Schuler, to dispense with the reading of the minutes from the April  4 regular meeting  and the April 6 Sewer Committee meeting and to approve them.  Motion carried.

 

Motion made by Larry White, seconded by Tony Rushing, to approve the March revenue report.  Motion carried.

 

Motion made by Eric Schuler, seconded by Tony Rushing, to pay the list of bills.  Upon roll call vote:  Tony Rushing – Yes; Larry White – Yes; Tim Cochran – Yes; Eric Schuler - Yes.  Motion carried.

 

President John Evans stated that he had authorized Direct of Public Works David Griffin to repair the holes in the school parking lot. 

 

Rachel Tanner was present on behalf of the De Soto Little League.  She informed the board that Autumn Kellerman had volunteered to redo the sign over the small concession stand.  President Evans advised her to discuss the matter with Trustee Paulette Johnson.

 

Motion made by Larry White, seconded by Eric Schuler, to approve the agreement with the De Soto Little League for the Little League to operate the concession stands for the period May 1, 2016 through July 30, 2016.  Upon roll call vote:  Tony Rushing – Yes; Larry White – Yes; Tim Cochran – Yes; Eric Schuler - Yes.  Motion carried.

 

The Village will fix the water problem on Hereford Lane per the owner’s authorization.

 

Motion made by Larry White, seconded by Tony Rushing, to approve the Notice to Proceed with Phase 1 Watermain Replacement.  Upon roll call vote: Tony Rushing – Yes; Larry White – Yes; Tim Cochran – Yes; Eric Schuler - Yes.  Motion carried.

 

Larry White reported that the Sewer Committee met with representatives from the Southern Illinois Regional Landfill (SIRL) and Village Engineer Harold Sheffer to discuss issues with SIRL’s leachate disposal through the Village’s wastewater treatment system.  The committee made the following recommendations.

 

1.           To allow SIRL to proceed with IEPA permit modifications to increase the volume to 60,000 gallons per; to remove the BOD/TSS loading limits listed on the permit; and to update/eliminate infrastructure specifications listed in the permit.

2.           Once IEPA approves the permit modifications, participate in a temporary pilot program, to increase the volume to see how it impacts the Village’s wastewater treatment system.

3.           Revise the current agreement with SIRL if there is no negative impact.

 

Trustee White pointed out that the ammonia problem will have to be addressed when regulations are implemented.  David Griffin is checking into a chemical additive to reduce the ammonia levels.  SIRL is conducting a study on ammonia levels and the most effective way to reduce them.

 

Trustee White also stated that the Landfill should pay a higher sewer rate because their BOD’s are much higher than the Village’s.

 

Motion made by Larry White, seconded by Tony Rushing, to approve the recommendations as specified by the Sewer Committee.  Upon roll call vote:  Tony Rushing – Yes; Larry White – Yes; Tim Cochran – Yes; Eric Schuler - Yes.  Motion carried.

 

Motion made by Tim Cochran, seconded by Larry White, to approve a two-year contract with William Kelly for mosquito abatement beginning April 30, 2016 through October 30, 2016.  Upon roll call vote:  Tony Rushing – Yes; Larry White – Yes; Tim Cochran – Yes; Eric Schuler - Yes.  Motion carried.

 

Trustee Cochran reported that they are still investigating the type and prices of lawn mowers.

 

Motion made by Eric Schuler, seconded by Tim Cochran, to spend up to $896 from the General Fund, Municipal Improvements, Line Item 150-492, to purchase flowers and mulch for the municipal parking lot.  Upon roll call vote:  Tony Rushing – Yes; Larry White – Yes; Tim Cochran – Yes; Eric Schuler - Yes.  Motion carried.

 

Motion made by Eric Schuler, seconded by Larry White, to purchase a refurbished floor scrubber for $350 from Building Services Supply Co. to be paid from the General Fund, Equipment, Line Item 150-494.  Upon roll call vote: Tony Rushing – Yes; Larry White – Yes; Tim Cochran – Yes; Eric Schuler - Yes.  Motion carried.

 

Director of Public Works David Griffin reported that he had been approached by an individual about installing a water tap for property on Landfill Road.  The property is located beyond the Village’s water line.  Therefore, the owner would be responsible for the expense of installing the pipe to reach the Village’s water line.

 

Trustee Larry White commented that the circus performance was good.  He thanked Trustee Paulette Johnson for her work on this project.

 

The next meeting will be held on Monday, May 2 at 7 PM at the Village Hall. 

 

Motion made by Tony Rushing, seconded by Eric Schuler, to adjourn the meeting at 7:50 PM.

 

Respectfully submitted,

 

 

 

Paula J. Parks

Village Clerk

 -------------------------------------------------------------------------------------------------------------------------

 STATE OF ILLINOIS)

COUNTY OF JACKSON)

VILLAGE OF DESOTO)

 

Minutes

Sewer Committee

April 6, 2016

 

The Sewer Committee met with Southern Illinois Regional Landfill (SIRL) on Wednesday, April 6, 2016 to discuss proposed action that would ultimately result in greater volume/revenue to the Village and reduced loading/volume restrictions for SIRL so it can operate its leachate system as it was designed to be run.  The meeting was called to order at 4:00 PM.

 

Present:

 

Larry White, Village Trustee

John Evans, Village President

David Griffin, Director of Public Works

Harold Sheffer, Village Engineer with J.T. Blankinship

Dave Vasbinder, Environmental Manager with Republic Services

Gary Pearson, General Manager with Republic Services

Doug Ticer, SIRL Manager

 

Dave Vasbinder explained that SIRL wanted to meet with the Village because they need more flexibility to discharge leachate to the Village’s wastewater treatment system because they are producing more leachate and extracted groundwater than they can give us per the agreement between the Village and SIRL and IEPA permit regulations.

 

The Landfill proposed modifications of the current agreement to include:

 

1.           Increase gallons per day restriction;

2.           Update the discharge schedule;

3.           Add condition that auto-sampler will be maintained in an operable condition by SIRL;

4.           Add condition that odor control system will be maintained in an operable condition by SIRL; and

5.           Once executed, SIRL would immediately begin complying with the conditions of the new disposal agreement while maintaining compliance with conditions of the current IEPA permit.

 

The Landfill asked to submit permit modifications to IEPA to:

 

1.           Eliminate/extend leachate and waste water volume discharge limits at its expense;

2.           Update/eliminate infrastructure specifications listed in the permit;

3.           Remove BOD/TSS loading limits listed in the permit; and

4.           All other conditions (sampling and reporting) to remain as is.

 

The Landfill would submit the permit modification request to IEPA at its expense.

 

Mr. Vasbinder explained that the Landfill has difficulty operating its leachate system due to the limitations of volume and the IEPA permit.  He said the volume limit needed to be about 60,000 gallons per day.  Therefore, the current agreement with the Village would have to be revised and the IEPA permit would have to be modified.  Mr. Vasbinder pointed out that increased volume would also result in more revenue for the Village.

 

Village Engineer Harold Sheffer said he was okay with the increase and applying for modifications to the IEPA permit, but he needed to make sure the increased volume does not have a negative impact on the Village’s wastewater treatment system.  He will contact the equipment manufacturer to see if this is feasible.

 

Committee members agreed on the following recommendations to the Board.

 

1.           Allow SIRL to proceed with IEPA permit modifications to increase the volume to 60,000 gallons per day; to remove the BOD/TSS loading limits listed in the permit; and to update/eliminate infrastructure specifications listed in the permit.

2.           Once IEPA approves the permit modifications, participate in a temporary pilot program to increase the volume to see how it impacts the Village’s wastewater treatment system.

3.           Revise the current agreement if there is no negative impact.

 

Meeting adjourned at 5:20 p.m.

 

Respectfully submitted,

  

 

Paula J. Parks

Village Clerk

 

 --------------------------------------------------------------------------------------------------------------------

 

STATE OF ILLINOIS)

COUNTY OF JACKSON)

VILLAGE OF DESOTO)

 

Minutes

Board of Trustees Regular Meeting

April 4, 2016

 

President John Evans called the first monthly meeting of the De Soto Village Board of Trustees to order at 7:00 P.M.  Village Clerk Paula Parks was present to record the minutes.

 

Present:             John Evans                      Paulette Johnson          

                         Larry White                     Tim Cochran

                         Eric Schuler

 

Absent:              Tony Rushing

             

Motion made by Paulette Johnson, seconded by Eric Schuler, to dispense with the reading of the minutes and to approve them.  Motion carried.

 

Motion made by Eric Schuler, seconded by Tim Cochran, to approve the March expense report.  Motion carried.

 

Motion made by Larry White, seconded by Paulette Johnson, to pay the list of bills.  Upon roll call vote:  Paulette Johnson – Yes; Larry White – Yes; Tim Cochran – Yes; Eric Schuler - Yes.  Motion carried.

 

Rachel Tanner was present on behalf of the De Soto Little League to sign the concession stand agreement.  Action will be taken at the next board meeting when the agreement is on the agenda.

 

Sheila Snyder asked if she could use fluorescent marking paint for the Julie Moore 5K Run.  The route starts and ends at the city park.  Board members authorized use of the paint, which washes away.

 

President John Evans had developed a route in regard to the weed ordinance.  The town will be split between committee members for their determination of which properties within the village limits are in violation of the weed ordinance.

 

Trustee Paulette Johnson presented the De Soto Little League practice schedule.  She is working on the schedule for the other in-town leagues that use the diamonds.  The schedule for out-of-town leagues will be completed after the in-town leagues schedule has been finalized.

 

Trustee Johnson explained that Frank Doan has resigned at the person to prepare the ball diamonds.  Mrs. Johnson recommended Chris Tefft, the park caretaker, as the new diamond preparer.  Mr. Doan will train him.  Jim Jones will train him if Mr. Doan is not available.

 

John Johnson started re-siding the small concession stand.

 

The De Soto Little League cleaned the park on Saturday, April 2.

 

Trustee Johnson purchased two cabinets to store the PA system and karaoke equipment at the park pavilion.

 

Motion made by Larry White, seconded by Tim Cochran, to approve the loan agreement with the Illinois Environmental Protection Agency (IEPA) in the amount of $573.824.40 for Phase 1 Watermain Replacements. Upon roll call vote:  Upon roll call vote:  Paulette Johnson – Yes; Larry White – Yes; Tim Cochran – Yes; Eric Schuler - Yes.  Motion carried.

 

Motion made by Larry White, seconded by Tim Cochran, to issue the Notice of Award to Haier Plumbing and Heating Inc. of  Okawville, IL  in the amount of $502,159.70 for Phase 1 Watermain Replacements.  Upon roll call vote: Upon roll call vote:  Paulette Johnson – Yes; Larry White – Yes; Tim Cochran – Yes; Eric Schuler - Yes.  Motion carried.

 

Discussion on the exposed water line on Hereford Lane was tabled due to the fact that the property owner was unable to meet with President Evans and Trustee White.

 

The Sewer Committee will meet with representatives from the Southern Illinois Regional Landfill on Wednesday, April 6 at 4 PM to discuss problems with leachate disposal.

 

Trustee Tim Cochran reported that the village street employees had requested that the Village supply them with work cell phones or give them an allowance for the use of their personal cell phones.

 

Jana Fann had researched the cost of adding three lines to the current Verizon account.  There would be two lines for the two street employees and one line for the police department.  The phone for the police department would be kept at the Village Hall.  The officers would use the phone while on duty and then leave it on the charger for the next shift.  The cost of purchasing three basic phones is $20 per phone for a total cost of $60.00  The cost to add three phone lines with the 8% discount  is $18.40 per line for a total cost of $55.20.  The estimated cost to change the current plan and add these three lines would be $173.60 plus applicable taxes.  The Village is currently paying an average of $150.95 including taxes for just two phone lines.  The new plan would still have unlimited talk and text, but data usage would be limited to 6 GB.

 

Director of Public Works David Griffin reported the following.

 

1.           They had pulled the pumps at No. 3 pump station;

2.           They had been mowing, weed spraying and picking up trash;

3.           They had been working on ditches and installing culverts; and

4.           He had checked with Mediacom on the status of their boring and clean up.

 

Motion made by Paulette Johnson, seconded by Larry White, to purchase two basic phones for the public works employees to be used as work phones only plus one basic phone for the police department if wanted and to go with the new Verizon plan at the rates specified.  Upon roll call vote:  Paulette Johnson – Yes; Larry White – Yes; Tim Cochran – Yes; Eric Schuler - Yes.  Motion carried.

 

Motion made by Paulette Johnson, seconded by Eric Schuler, to adopt the Cell Phone Usage Policy with the discussed amendments.  Upon roll call vote:  Paulette Johnson – Yes; Larry White – Yes; Tim Cochran – Yes; Eric Schuler - Yes.  Motion carried.

 

The next meeting will be held on Monday, April 18 at 7 PM at the Village Hall. 

 

Motion made by Paulette Johnson, seconded by Larry White, to adjourn the meeting at 7:45 PM.

 

Respectfully submitted,

 

  

Paula J. Parks

Village Clerk

 ------------------------------------------------------------------------------------------------------------------------

 

STATE OF ILLINOIS)

COUNTY OF JACKSON)

VILLAGE OF DESOTO)

 

Minutes

Board of Trustees Regular Meeting

March 21, 2016

 

President John Evans called the second monthly meeting of the De Soto Village Board of Trustees to order at 7:00 P.M.  Jana Fann recorded the minutes in the absence of Village Clerk Paula Parks.

 

Present:             Tony Rushing                  Paulette Johnson          

                          John Evans                     Larry White                    

                         Tim Cochran                   Eric Schuler

 

Absent:              Lisa Fenton

             

Motion made by Larry White, seconded by Tony Rushing, to dispense with the reading of the minutes and to approve them.  Motion carried.

 

Motion made by Tony Rushing, seconded by Paulette Johnson, to approve the February revenue report.  Motion carried.

 

Motion made by Tony Rushing, seconded by Eric Schuler, to pay the list of bills.  Upon roll call vote:  Tony Rushing- Yes; Paulette Johnson – Yes; Larry White – Yes; Tim Cochran – Yes; Eric Schuler - Yes.  Motion carried.

 

Motion made by Larry White, seconded by Eric Schuler, to accept the resignation of Village Trustee Lisa Fenton.  Motion Carried.

 

Motion made by Paulette Johnson, seconded by Larry White, to declare a vacancy in a trustee position.  Upon roll call vote:  Tony Rushing – Yes; Paulette Johnson – Yes; Larry White – Yes, Tim Cochran – Yes; Eric Schuler – Yes.  Motion carried.

 

Motion made by Tim Cochran, seconded by Eric Schuler, to contract for municipal buildings and streets with Constellation Energy for 24 months.  Upon roll call vote:  Tony Rushing – Yes; Paulette Johnson – Yes; Larry White – Yes; Tim Cochran – Yes; Eric Schuler – Yes.  Motion carried.

 

Motion made by Tony Rushing, seconded by Larry White, to hire Eric Howard for full time patrolman at the rate of $13.00 per hour with a probationary period of six months.  Beginning date for Officer Howard will be April 7th.  Upon roll call vote:  Tony Rushing – Yes; Paulette Johnson – Yes; Larry White – Yes; Tim Cochran – Yes; Eric Schuler – Yes.  Motion carried.

 

Motion made by Tony Rushing, seconded by Tim Cochran, to approve the budget for fiscal year May 1, 2016 through April 30, 2017.  Upon roll call vote:  Tony Rushing – Yes; Paulette Johnson – Yes; Larry White – Yes; Tim Cochran – Yes; Eric Schuler – Yes.  Motion carried.

 

John Evans brought to the attention of the Board of Trustees an exposed 6” water line on Hereford Lane. The culvert underneath the water line has collapsed and the hole is approximately eight foot deep to the bottom of the culvert.  The Village may need to boar the water line and move it.  David Griffin is to get some prices on culverts.  John Evans will talk with property owner, Paul Blumenstock, to see what can be done to fix this problem. 

 

Paulette Johnson said that the numbers were down for this year’s Easter egg hunt at the park but all went well. 

 

Paulette Johnson said that park cleanup day will be Saturday, April 2nd at 8:00 a.m., and volunteers are welcome.

 

Paulette Johnson would like to purchase a 38” in-ground table pedestal from Miracle Equipment in the amount of $1,103.00 for the park.  Motion made by Larry White, seconded by Eric Schuler to purchase the table.  Upon roll call vote:  Tony Rushing – Yes; Paulette Johnson – Yes; Larry White – Yes; Tim Cochran – Yes; Eric Schuler – Yes.  Motion carried.

 

Paulette Johnson said that the Circus Company will be sending flyers to hang up around town.  The circus will be held on the large ball field at the park.

 

Paulette Johnson asked David Griffin to get a load of dirt for the low spots on the large ball field. 

 

Larry White said that the IEPA approved our loan in the amount of $574,000 for phase I water project.

 

Motion made by Paulette Johnson, seconded by Larry White, to go into executive session at 7:50 p.m., pursuant to 5 ILCS 120/2(c)(1), to discuss personnel issues.  Upon roll call vote: Tony Rushing – Yes; Paulette Johnson – Yes; Larry White – Yes; Tim Cochran – Yes; Eric Schuler – Yes.  Motion carried.

 

Motion made by Ton Rushing, seconded by Tim Cochran, to come out of executive session at 8:14 p.m.  Upon roll call vote:  Tony Rushing – Yes; Paulette Johnson – Yes; Larry White – Yes; Tim Cochran – Yes; Eric Schuler – Yes.  Motion carried.

 

Motion made by Paulette Johnson, seconded by Eric Schuler, to give a 3% raise for all full time employees beginning first pay period in May 2016.  Also a 3% raise will be given to the Janitor, Village Clerk, Treasurer and Utilities Clerk.  Upon roll call vote:  Tony Rushing – Yes; Paulette Johnson – Yes; Larry White – Yes; Tim Cochran – Yes; Eric Schuler – Yes.  Motion carried.

 

The next meeting will be held on Monday, April 4 at the Village Hall.

 

Motion made by Larry White, seconded by Tony Rushing, to adjourn the meeting at 8:17 p.m.

 

Respectfully submitted,

 

  

Paula J. Parks

Village Clerk

 

 -----------------------------------------------------------------------------------------------------------------------

 

STATE OF ILLINOIS)

COUNTY OF JACKSON)

VILLAGE OF DE SOTO)

 

Minutes

Budget Meeting

March 14, 2016

 

All committees met at 7 PM to prepare the budget for fiscal year beginning May 1, 2016 through April 30, 2017.

 

Present:              Paulette Johnson

                          Larry White

                          Tim Cochran

                          John Evans

                          Eric Schuler

                           

Trustees worked on the budgets for the Police, Streets and Alleys, Water and Sewer funds. All budgets were submitted to Treasurer Dana Smith for preparation to submit to the board for adoption at the next regular board meeting on March 21, 2016.

 

No action was taken.

 

The  meeting dismissed at 7:30 PM.

 

Respectfully submitted,

 

 Paula J. Parks

Village Clerk

 ----------------------------------------------------------------------------------------------------------------------

 

 STATE OF ILLINOIS)

COUNTY OF JACKSON)

VILLAGE OF DESOTO)

 

Minutes

Police Committee

March 14, 2016

 

The Police Committee met on March 14, 2016 at 6 PM to interview candidate Eric Howard for a full time police officer position.

 

Present:

 

Paulette Johnson, Trustee

Eric Schuler, Trustee

John Evans, President

Larry White, Trustee

Tim Cochran, Trustee

 

President Evans asked Mr. Howard the regular interview questions.

 

Mr. Howard chose law enforcement because to make a difference in the community.  His main goal is to keep the community safe.  He is also proactive with drug enforcement.

 

Police Chief Ben Doan explained the employee benefits to Mr. Howard.

 

The interview ended at 6:25 PM.

 

Board members agree there should be a three-month probation period because there is no contract for a fully trained officer.  Mr. Howard will start at $13 per hour.

 

Meeting adjourned at 6:30 p.m.

 

Respectfully submitted,

 

  

Paula J. Parks

Village Clerk

 

 -----------------------------------------------------------------------------------------------------------------------

 

STATE OF ILLINOIS)

COUNTY OF JACKSON)

VILLAGE OF DESOTO)

 

Minutes

Circus Committee

March 14, 2016

 

The Ad Hoc Circus Committee met on March 14, 2016 to continue planning for the circus to be held Sunday, April 10. 

Present:

 

Paulette Johnson, Trustee

Eric Schuler, Trustee

John Evans, President

Rachel Tanner, Community Volunteer

Andrea Bullar, Community Volunteer

 

Trustee Johnson reported that the circus will have to be put on either the large ball diamond or on the leased property across the street that is used for parking.

 

Tickets can be sold at the 4-Way Quik Stop and the First Mid-Illinois Bank and Trust.  Mrs. Johnson will check with Casey’s at Hurst and Elkville to get permissions to sell tickets there.

 

The clown will be at the De Soto Grade School at 8 AM on Monday, April 4.  Then she will go to Puddle Jumpers.  Trustee Johnson also wants to take her to a couple of other schools.

 

Circus information will be included in the Village Newsletter for April.  Eric Schuler will take care of advertising on the radio and TV stations. 

 

Committee members decided to hold a poster contest for DGS students grades K-6.  The winner from each grade will receive a free ticket.  The clown will award the tickets to the winners when she visits the school.  Andrea Bullar will create a flyer about the poster contest to be sent home with the students.

 

The committee will meet Friday, April 1 at 5:45 PM to judge the posters.

 

The meeting ended at 7 PM.

 

Respectfully submitted,

 

 

Paula J. Parks

Village Clerk

----------------------------------------------------------------------------------------------------------------------

  

STATE OF ILLINOIS)

COUNTY OF JACKSON)

VILLAGE OF DESOTO)

 

Minutes

Water Committee

March 9, 2016

 

The Water Committee met with J.T. Blankinship on Wednesday, March 9, 2016 to discuss Phase I and Phase II water projects.  The meeting was called to order at 3:30 p.m.

 

Present:

 

Larry White, Trustee

Tony  Rushing, Trustee

John Evans, Village President

David Griffin, Director of Public Works

Harold Sheffer, Engineer with J.T. Blankinship

 

Discussion was made regarding Phase I water project EPA loan expansion over 20 years payback.

 

Discussion was made on Phase II water project of what the cost of the project would be and possibly cutting the project down to cut costs.  This will include applying for another grant and finding out when to reapply for the grant.  Water maps were reviewed.

 

It was the consensus to move forward with Phase I and the seek options for Phase II to be discussed at a later date.  Discussion was made that a possible increase to water rates to cover payments on Phase II water project.

 

Meeting adjourned at 5:00 p.m.

 

Respectfully submitted,

 

 

 

Paula J. Parks

Village Clerk

 ---------------------------------------------------------------------------------------------------------------------

 

 STATE OF ILLINOIS)

COUNTY OF JACKSON)

VILLAGE OF DESOTO)

 

Minutes

Board of Trustees Regular Meeting

March 7, 2016

 

President John Evans called the first regular monthly meeting of the De Soto Village Board of Trustees to order at 7:00 P.M.  Village Clerk Paula Parks was present to record the minutes.

 

Present:             John Evans                      Tim Cochran

                         Paulette Johnson              Eric Schuler

                          Tony Rushing                  Larry White

 

Absent:              Lisa Fenton

                           

Motion made by Tony Rushing, seconded by Larry White, to dispense with the reading of the minutes and to approve them.  Motion carried.

 

Motion made by Paulette Johnson, seconded by Tony Rushing, to approve the February expense report.  Motion carried. 

 

Motion made by Eric Schuler, seconded by Tim Cochran, to pay the list of bills.  Upon roll call vote:  Tony Rushing – Yes; Paulette Johnson – Yes; Larry White – Yes; Tim Cochran – Yes; Eric Schuler – Yes.  Motion carried. 

 

Andrea Bullar asked to use the Seniors Park for the Farmers Market this year.  The market will be held on Tuesdays from 3 PM to 6 PM beginning June 7.

 

Motion made by Larry White, seconded by Eric Schuler, to approve Mrs. Bullar’s request to use the Seniors Park for the Farmers Market.  Motion carried.

 

Sheila Snyder requested permission to hold a 5K run/walk on May 7, 2016 to raise funds for Julie Moore.  Mrs. Moore has had several surgeries in the past year and is facing medical costs as well as the cost to make her residence handicapped accessible.

 

Motion made by Larry White, seconded by Tony Rushing, to allow Sheila Snyder to hold a 5K run/walk on May 7, 2016 to raise funds for Julie Moore.  Motion carried.

 

Trustee Paulette Johnson announced that the Little League will hold Park Cleanup Day on

April 2.  Opening day for the Little League is June 4.

 

The Easter egg hunt will be held March 19 with a rain date of March 26.

 

Circus performances will be held at 2:00 PM and 4:30 PM on April 10.

 

Police Chief Ben Doan asked the Board if they were going to hire another full time officer.  He told the board members that he has a candidate who had previously applied and is currently working part time for the Village.  The candidate is fully trained.

 

The Police Committee will meet at 6 PM on Monday, March 14 to interview the candidate.

 

The Circus Committee will be at 6:15 PM on Monday, March 14.

 

Motion made by Larry White, seconded by Tony Rushing, to approve the application from Bradley Bean for a ¾” water tap at 16595 N. Highway 51, pending Kinkaid’s approval and payment of the fee.  Motion carried.

 

Attorney Pat Hoke has completed her findings on the EPA loan documents for Phase 1 of the water systems improvement project.  The documents will now go back to the state.

 

Motion made by Tim Cochran, seconded by Eric Schuler, to allow the Murphysboro VFW to collect donations at the four-way intersection for the Wounded Warrier Project on Saturday, April 2 and Saturday, April 16.  Motion carried.

 

After discussion about several properties that have overgrown weeds and brush, Village board members felt they should enforce the weed ordinance more stringently.  John Evans, Tony Rushing and David Griffin will identify target areas.

 

Trustee Paulette Johnson reported that the new section of fence is up at the park.  There is another section that eventually needs to be replaced.

 

Trustee Johnson thanked the maintenance department for installing the two new pieces of playground equipment.

 

Larry White, John Evans and Tony Rushing will meet with Harold Sheffer on Wednesday, March 9 at 3:30 PM regarding the water systems improvement project, Phase 1 and Phase 2.

 

The next meeting will be held Monday, March 21 at 7 PM at the Village Hall.

 

Motion made by Tim Cochran, seconded by Paulette Johnson, to adjourn the meeting at 8:30 PM.  Motion carried.

Respectfully submitted,

 

Paula J. Parks

Village Clerk

 -----------------------------------------------------------------------------------------------------------------------

TATE OF ILLINOIS)

COUNTY OF JACKSON)

VILLAGE OF DESOTO)

 

Minutes

Circus Committee

February 29, 2016

 

The Ad Hoc Circus Committee met on February 29, 2016 to discuss organization and coordination of ticket sales and distribution for the circus to be held Sunday, April 10.  Performances will be at 2 PM and 4:30 PM.  Paulette Johnson called the meeting to order at 7:00 PM.

 

Present:

 

Paulette Johnson, Trustee

Eric Schuler, Trustee

John Evans, President

Rachel Tanner, Community Volunteer

Andrea Bullar, Community Volunteer

 

Tickets sold by the professional fundraiser had arrived and were to be distributed to the businesses that had purchased tickets.

 

Children’s tickets are $7 each and adult tickets are $10 each. Funds raised from the circus go to the De Soto War Memorial.  The War Memorial gets 25% of the collected telemarketing sales; 50% of advanced sale of adult tickets after the first 100 sold by the Village; 25% of all advanced children’s tickets sold by the Village; 10% of all tickets sold in advance via a “will call” service; and 10% of all revenue from admission ticket sales by the circus on show day.

 

Committee members discussed where to take the promotional clown.  They agreed to meet again when the tickets that are to be pre-sold arrived.

 

Meeting adjourned at 8:00 p.m.

 

Respectfully submitted,

 

 

 Paula J. Parks

Village Clerk

----------------------------------------------------------------------------------------------------------------------

STATE OF ILLINOIS)

COUNTY OF JACKSON)

VILLAGE OF DESOTO)

 

Minutes

Board of Trustees Regular Meeting

February 16, 2016

 

President John Evans called the second regular monthly meeting of the De Soto Village Board of Trustees to order at 7:00 P.M.  Village Clerk Paula Parks was present to record the minutes.

 

Present:             John Evans                      Tim Cochran

                         Paulette Johnson               Eric Schuler

 

Absent:              Tony Rushing                  Lisa Fenton

                          Larry White

 

Motion made by Paulette Johnson, seconded by Eric Schuler, to dispense with the reading of the minutes and to approve them.  Motion carried.

 

Motion made by Eric Schuler, seconded by Tim Cochran, to approve the January revenue report.  Motion carried. 

 

Motion made by Tim Cochran, seconded by Paulette Johnson, to pay the list of bills.  Upon roll call vote:  Paulette Johnson – Yes; Tim Cochran – Yes; Eric Schuler – Yes.  Motion carried. 

 

Lacy Flores was present to discuss her “Little Free Libraries” project.  Ms. Flores was seeking permission to set up a free-standing box that holds library books for Village residents’ use.  She said the library would promote literacy in the community.

 

Motion made by Eric Schuler, seconded by Paulette Johnson, to put the Little Free Library under the canopy on the east hall.  Motion carried.

 

Motion made by Eric Schuler, seconded by Tim Cochran, to pass Resolution 2016-1 adopting the Jackson County Multi-Hazard Mitigation Plan.  Upon roll call vote: Paulette Johnson – Yes; Tim Cochran – Yes; Eric Schuler – Yes.  Motion carried.  Resolution incorporated by reference.

 

The budget planning meeting was set for March 14, 2016 at 7 PM.

 

Director of Public Works David Griffin announced that the Village won the Class 4 Wastewater Treatment Plant of the Year.

 

The next meeting will be held Monday, March 7 at 7 PM at the Village Hall.

 

Motion made by Paulette Johnson, seconded by Tim Cochran, to adjourn the meeting at 7:14 PM.  Motion carried.

Respectfully submitted,

 

 Paula J. Parks

Village Clerk

 ------------------------------------------------------------------------------------------------------------------------

STATE OF ILLINOIS)

COUNTY OF JACKSON)

VILLAGE OF DESOTO)

 

Minutes

Board of Trustees Regular Meeting

February 1, 2016

 

President John Evans called the first regular monthly meeting of the De Soto Village Board of Trustees to order at 7:00 P.M.  Village Clerk Paula Parks was present to record the minutes.

 

Present:             John Evans                      Tony Rushing

                         Paulette Johnson              Larry White

                         Tim Cochran                   Eric Schuler

 

Absent:              Lisa Fenton

 

Motion made by Tony Rushing, seconded by Paulette Johnson, to dispense with the reading of the minutes and to approve them.  Motion carried.

 

Motion made by Eric Schuler, seconded by Paulette Johnson, to approve the January expense report.  Motion carried. 

 

Motion made by Tony Rushing, seconded by Eric Schuler, to pay the list of bills.  Upon roll call vote:  Tony Rushing – Yes; Paulette Johnson – Yes; Larry White – Yes; Tim Cochran – Yes; Eric Schuler – Yes.  Motion carried. 

 

Kari Goodbar of 201 E. Lincoln St. was present to request an adjustment on her water bill. Her family had been out of town for two weeks, and her stool was running.  Therefore, her water bill was extremely high. Trustee Larry White explained that, unfortunately, board policy is that there is no adjustment for a stool leak because the water goes through the sewer system, which costs the Village.  Trustee Paulette Johnson suggested allowing Mrs. Goodbar to make monthly payments on the excess amount plus her current bill.  Director of Public Works David Griffin will read the meter again to make sure there is not a line leak.

 

Motion made by Larry White, seconded by Tony Rushing, to allow Kari Goodbar to pay $100 per month plus her current water bill for the large water bill due to a leaking toilet.  Upon roll call vote:  Tony Rushing – Yes; Paulette Johnson – Yes; Larry White – Yes; Tim Cochran – Yes; Eric Schuler – Yes.  Motion carried. 

 

The Village had received a letter notifying the Board that Ameren was raising their transmission rate effective January 1, 2016 that would result in a 29% increase for Ameren’s customers.

 

Motion made by Paulette Johnson, seconded by Larry White, to approve the Intergovernmental Call Handling Agreement with the Jackson County Emergency Telephone System Board.  Upon roll call vote: Tony Rushing – Yes; Paulette Johnson – Yes; Larry White – Yes; Tim Cochran – Yes; Eric Schuler – Yes.  Motion carried. 

 

Motion made by Paulette Johnson, seconded by Tony Rushing, to accept First Choice Fence’s Option A to repair sections of fence at the park for the price of $4,289.49.  Upon roll call vote: Tony Rushing – Yes; Paulette Johnson – Yes; Larry White – Yes; Tim Cochran – Yes; Eric Schuler – Yes.  Motion carried. 

 

Trustee Paulette Johnson had received the packet for the circus to be held April 10, 2016 at the city park.  Trustee Johnson, John Evans, Eric Schuler and Andrea Bullar will serve as the committee to facilitate the Village’s responsibilities for the circus.

 

Trustee Johnson announced that the Brian Johnson Memorial is disbanding.  They are giving the Village $2,745.69 for park needs.  Mrs. Johnson asked board members to think about what the funds could be used for.  She suggested something permanent that could have a plate recognizing that the item was donated by the Brian Johnson Memorial.

 

Motion made by Larry White, seconded by Tim Cochran, to pass Ordinance No. 2016-1 authorizing the Village of De Soto to borrow funds of $574,000 from the Public Water Supply Program for Phase 1 of the water line project.  Upon roll call vote: Tony Rushing – Yes; Paulette Johnson – Yes; Larry White – Yes; Tim Cochran – Yes; Eric Schuler – Yes.  Motion carried.  Ordinance incorporated by reference.

 

Motion made by Larry White, seconded by Tim Cochran, to approve the Notice of Intent to Borrow Funds and the Right to File a Petition giving notice that the Village of De Soto intends to enter into a loan agreement with the Illinois Environmental Protection Agency for an amount not to exceed $574,000 and electors have the right to file a petition requesting the question of improving the public water supply system and entering into a loan agreement with IEPA be brought to the voters at the next general election.  Upon roll call vote: Tony Rushing – Yes; Paulette Johnson – Yes; Larry White – Yes; Tim Cochran – Yes; Eric Schuler – Yes.  Motion carried.  Notice of Intent to Borrow Funds and Right to File Petition incorporated by reference.

 

The Village had received notification from the Illinois Department of Commerce and Economic Opportunity that the application for grant funding for Phase 2 of the water system project was denied.  Jana Fann will contact Harold Sheffer of Blankinship about applying again in 2016.

 

Motion made by Tim Cochran, seconded by Eric Schuler, to allow the Lions Club to collect donations at the four-way intersection on Friday, May 6 with a rain date of May 13, pending proof of registration with the Attorney General.  Motion carried.

 

Motion made by Eric Schuler, seconded by Larry White, to allow the Jackson County Board to use the Village Hall as a polling place from 5 AM to 10 PM for the primary election on March 15, 2016 and for the general election on November 8, 2016 and to waive the fee.  Motion carried.

 

Trustee Johnson reminded everyone that the village employees will be evaluated at the end of the fiscal year.

 

President John Evans noted that the municipal parking lot needs some work.

 

Director of Public Works David Griffin reported the following.

 

1.           There are paperwork changes on the sewer report;

2.           They fixed two water leaks;

3.           Danny Vancil repaired the blade on the snow plow on the old truck;

4.           Danny Vancil repaired a hydraulic leak on the diesel truck;

5.           They bought new tires for the other city truck;

6.           Danny and Mike started the wastewater treatment classes; and

7.           They had started installing the new playground equipment.

 

 

The next meeting will be held Tuesday, February 16 at 7 PM at the Village Hall due to President’s Day.

 

 Motion made by Larry White, seconded by Tony Rushing, to adjourn the meeting at 7:56 PM.  Motion carried.

Respectfully submitted,

 

Paula J. Parks

Village Clerk

 ------------------------------------------------------------------------------------------------------------------------

STATE OF ILLINOIS)

COUNTY OF JACKSON)

VILLAGE OF DESOTO)

 

Minutes

Board of Trustees Regular Meeting

January 19, 2016

 

President Pro Tem Paulette Johnson called the second regular monthly meeting of the De Soto Village Board of Trustees to order at 7:00 P.M.  Village Clerk Paula Parks was present to record the minutes.

 

Present:             Tony Rushing        Paulette Johnson

                         Larry White       Tim Cochran

Eric Schuler

 

Absent:              John Evans            Lisa Fenton

 

Motion made by Tony Rushing, seconded by Eric Schuler, to dispense with the reading of the minutes and to approve them.  Motion carried.

 

Motion made by Larry White, seconded by Tony Rushing, to approve the December revenue report.  Motion carried. 

 

Motion made by Tony Rushing, seconded by Eric Schuler, to pay the list of bills.  Upon roll call vote:  Tony Rushing – Yes; Paulette Johnson – Yes; Larry White – Yes; Tim Cochran – Yes; Eric Schuler – Yes.  Motion carried. 

 

Government students from Carbondale Community High School were present to observe the proceedings.

 

Trustee Tony Rushing reported that he had checked with the City of Carbondale about the $565 water bill on the day the altitude valve on the water tower was changed.  Mr. Rushing said the billing clerk was adamant that the Village used the water.  Therefore, the bill will stand.

 

Trustee Paulette Johnson reported that the fence on the west side of the playground needs repaired.  She said the concrete is out of the ground about one foot. There is also a short section that needs repaired.  First Choice Fence gave an estimate of $3,204.29 for the repairing the long portion of the fence, and a total of $4,289.49 to repair both sections.  Mrs. Johnson said that there is enough money in the Park Fund, Line Item 152-492, to cover the cost. 

 

Trustee Larry White said that there has been no word on the EPA loan for the water system improvement project.  However, paperwork should be here by the next meeting.

 

Director of Public Works David Griffin reported the following.

 

1.           The average BOD on 11 Landfill samples was 220 with an average of 26 for suspended solids.

2.           They repaired two water leaks.

3.           They installed 2 culverts.

4.           They fixed a hydraulic leak on the dump truck.

5.           They are ready for snow.

 

Danny Vancil and Mike Garrison will take the wastewater treatment class to get their Class D license.

 

The next meeting will be held Monday, February 1 at 7 PM at the Village Hall.

 

Motion made by Larry White, seconded by Tony Rushing, to adjourn the meeting at 7:18 PM.  Motion carried.

Respectfully submitted,

 

 Paula J. Parks

Village Clerk

 -------------------------------------------------------------------------------------------------------------------------

STATE OF ILLINOIS)

COUNTY OF JACKSON)

VILLAGE OF DESOTO)

 

Minutes

Board of Trustees Regular Meeting

January 4, 2016

 

President John Evans called the first regular monthly meeting of the De Soto Village Board of Trustees to order at 7:00 P.M.  Village Clerk Paula Parks was present to record the minutes.

 

Present:             John Evans                      Tim Cochran

                         Paulette Johnson              Lisa Fenton

                         Tony Rushing                   Eric Schuler

 

Absent:              Larry White

 

Motion made by Tony Rushing, seconded by Tim Cochran, to dispense with the reading of the minutes and to approve them.  Motion carried.

 

Motion made by Paulette Johnson, seconded by Tony Rushing, to approve the December expense report.  Motion carried. 

 

Motion made by Tony Rushing, seconded by Eric Schuler, to pay the list of bills.  Upon roll call vote:  Tony Rushing – Yes; Lisa Fenton – Yes; Paulette Johnson – Yes; Tim Cochran – Yes; Eric Schuler – Yes.  Motion carried. 

 

Trustee Lisa Fenton reported that Officer Ryne Bryant graduated from the police academy and is completing his field training with Chief Doan.

 

Motion made by Lisa Fenton, seconded by Tony Rushing, to pay the $75 registration fee and the $99.01 lodging for Chief Ben Doan to attend the Southern Illinois Criminal Justice Seminar in Effingham, Illinois on February 24-25, 2016.  Upon roll call vote: Tony Rushing – Yes; Lisa Fenton – Yes; Paulette Johnson – Yes; Tim Cochran – Yes; Eric Schuler – Yes.  Motion carried.

 

Board members discussed concerns that the Village does not have complete coverage because there are only two full-time officers.  In order to be prepared when the Village is able to hire a third officer, they felt it best to advertise for a full-time police officer so that the applications would be on file.

 

Motion made by Paulette Johnson, seconded by Tony Rushing, to run a one-day advertisement in The Southern Illinoisan for a full-time police officer with applications to be accepted until the position is filled.  Upon roll call vote:  Tony Rushing – Yes; Lisa Fenton – Yes; Paulette Johnson – Yes; Tim Cochran – Yes; Eric Schuler – Yes.  Motion carried.

 

Trustee Paulette Johnson reported that there is a problem with the fencing on the playground at the park.  She will check with First Choice Fence about repairing the fence.

 

Director of Public works, David Griffin, reported that the City of Carbondale had billed the Village $508 for 40,000 gallons of water on the day the altitude valve was replaced on the water tower.  Mr. Griffin thinks this is a mistake, and he had questioned the City of Carbondale about it.  They believe there is no error.  Trustee Tony Rushing will check into it.

 

The next meeting will be held Tuesday, January 19 at 7 PM at the Village due to the Martin Luther King holiday.

 

Motion made by Paulette Johnson, seconded by Eric Schuler, to adjourn the meeting at 7:40 PM.  Motion carried.

Respectfully submitted,

 

 

Paula J. Parks

Village Clerk

-------------------------------------------------------------------------------------------------------------------------

 

STATE OF ILLINOIS)

COUNTY OF JACKSON)

VILLAGE OF DESOTO)

 

Minutes

Board of Trustees Regular Meeting

December 21, 2015

 

President John Evans called the second regular monthly meeting of the De Soto Village Board of Trustees to order at 7:00 P.M.  Village Clerk Paula Parks was present to record the minutes.

 

Present:                 John Evans                              Tim Cochran

                             Paulette Johnson                      Larry White

                             Tony Rushing                          Eric Schuler

 

Absent:                   Lisa Fenton

 

Motion made by Tony Rushing, seconded by Larry White , to dispense with the reading of the minutes and to approve them.  Motion carried.

 

Motion made by Tony Rushing, seconded by Paulette Johnson, to approve the November revenue report.  Motion carried. 

 

Motion made by Tony Rushing, seconded by Paulette Johnson, to pay the list of bills.  Upon roll call vote:  Tony Rushing – Yes; Paulette Johnson – Yes; Larry White – Yes; Tim Cochran – Yes; Eric Schuler – Yes.  Motion carried. 

 

Trustee Paulette Johnson reported that Milk and Cookies with Santa went well.  She thanked Jana Fann and Alesia Lipe for decorating the village hall and helping with the preparation.

 

Motion made by Tim Cochran, seconded by Tony Rushing, to pass Resolution 2015-6 appropriating $20,000.00 of Motor Fuel Tax funds for the purpose of maintaining streets and highways under the applicable provisions of the Illinois Highway Code from January 1, 2016 to December 31, 2016.  Upon roll call vote:  Tony Rushing – Yes; Paulette Johnson – Yes; Larry White – Yes; Tim Cochran – Yes; Eric Schuler – Yes.  Motion carried.  Resolution incorporated by reference.

 

Trustee Eric Schuler reported that the unemployment rate dropped from 2.85% to .55% for 2016.

 

Director of Public works, David Griffin, reported the following:

 

1.              Eleven landfill samples for the month of November resulted in average BOD’s of 106 and average  

                suspended solids of 45.

2.              Zylem Dewatering Solutions, Inc. rebuilt the sewage pump for $9,744.20.

3.              Sidener installed the altitude valve on the water tower.

4.              They fixed a leak on Kennedy Drive.

5.              Mike Garrison started coordinating the shut off valves on the GPS.

6.              The heater at the fire station broke, and Danny Vancil fixed it.

7.              Illinois Rural Water inspected the sewer plant. The results of the inspection are forthcoming.

8.              The Illinois Rural Water and Sewer Conference will be held February 16.

 

Motion made by Paulette Johnson, seconded by Tony Rushing, to adjourn the meeting at 7:30 PM.  Motion carried.

Respectfully submitted,

 

 Paula J. Parks

Village Clerk

 ----------------------------------------------------------------------------------------------------------------------

STATE OF ILLINOIS)

COUNTY OF JACKSON)

VILLAGE OF DESOTO)

 

Minutes

Board of Trustees Regular Meeting

December 7, 2015

 

President John Evans called the first regular monthly meeting of the De Soto Village Board of Trustees to order at 7:00 P.M.  Village Clerk Paula Parks was present to record the minutes.

 

Present:                 Lisa Fenton                             John Evans

                             Paulette Johnson                     Larry White

                             Tony Rushing                         Eric Schuler

 

Absent:                 Tim Cochran

 

Motion made by Tony Rushing, seconded by Larry White , to dispense with the reading of the minutes and to approve the minutes of the regular board meeting on November 16 and the special board meeting on November 23.  Motion carried.

 

Motion made by Tony Rushing, seconded by Larry White, to approve the November expense report.  Motion carried. 

 

Motion made by Paulette Johnson, seconded by Eric Schuler, to pay the list of bills.  Upon roll call vote:  Tony Rushing – Yes; Lisa Fenton – Yes; Paulette Johnson – Yes; Larry White – Yes; Eric Schuler – Yes.  Motion carried. 

 

Amanda Tinsley, P. E. of J. T. Blankinship, Inc. was present to report on the results of the bid opening for the water main replacements  project Phase I.   The bids were received at 10:30 AM on December 2, 2015 and read publicly.  There were six bids presented, and the low bid of $502,159.70 was from Haier Plumbing and Heating, Inc.  Mrs. Tinsley stated that the contractors might get started by March or April 2016.

 

Motion made by Larry White, seconded by Tony Rushing, to pass Resolution 2015-5 requesting a permit from the Illinois Department of Transportation authorizing the Village of De Soto to proceed with the work to be done on the project.  Upon roll call vote:  Tony Rushing – Yes; Lisa Fenton – Yes; Paulette Johnson – Yes; Larry White – Yes; Eric Schuler – Yes.  Motion carried.  Resolution incorporated by reference.

 

Motion made by Larry White, seconded by Tony Rushing, to approve the bids for the Phase 1 Water Main Replacements.  Upon roll call vote:  Tony Rushing – Yes; Lisa Fenton – Yes; Paulette Johnson – Yes; Larry White – Yes; Eric Schuler – Yes.  Motion carried.

 

Motion made by Larry White, seconded by Tony Rushing, to approve the Notice of Intent to Award the contract for the Phase I Water Main Replacements project to Haier Plumbing and Heating, Inc. in the amount of $502,159.70.  Upon roll call vote:  Tony Rushing – Yes; Lisa Fenton – Yes; Paulette Johnson – Yes; Larry White – Yes; Eric Schuler – Yes.  Motion carried.

 

Motion made by Paulette Johnson, seconded by Eric Schuler, to approve the 2016 Schedule of Meetings and the 2016 Schedule of Holidays with the noted correction that the Christmas holiday is Monday, December 26.  Motion carried.

 

Police Chief reported that the property at 604 W. Main Street is not in compliance with the nuisance ordinance.  According to Attorney Pat Hoke, the first letter sent to the property owner was based on the weed ordinance.  The Village can send him another letter about the nuisance violation and give him time to clean it up.  If the property is not cleaned up within the time given, fines will be assessed.

 

Officer Ryne Bryant will graduate from the police academy on Thursday, December 17.

 

Trustee Paulette Johnson reported that the De Soto Daze Fund will give $250 for food baskets prepared by the De Soto Community Christmas Outreach Program.

 

Director of Public works, David Griffin, reported the following:

 

  • They spent several hours cleaning at the sewer plant in preparation for the inspection.
  • Bill Lindall of Equipment Incorporated is the third person to consider for repairing the sewage pump.
  •  The school crosswalks have been painted.
  • The water leak at 200 N. Cherry St. was fixed.
  • Danny Vancil repaired the fence at the municipal parking lot.
  • The altitude valve for the water tower might be installed this week.
  • Twelve or 14 new water meters have been installed.

 

Trustee White told Mr. Griffin that there should be an official log of every water valve in town.

 

Motion made by Tony Rushing, seconded by Larry White, to adjourn the meeting at 7:55 PM.  Motion carried.

Respectfully submitted,

 

 

 

Paula J. Parks

Village Clerk

 ------------------------------------------------------------------------------------------------------------------------

 

 

STATE OF ILLINOIS)

COUNTY OF JACKSON)

VILLAGE OF DE SOTO)

 

Minutes

Board of Trustees Special Meeting

November 23, 2015

 

President Pro Tem Paulette Johnson called the special meeting of the De Soto Village Board of Trustees to order at 7:00 P.M.  The purpose of the meeting was to review options for employee health insurance coverage for January 1, 2016 through December 31, 2016.  Village Clerk Paula Parks was present to record the minutes.

 

Present:             Paulette Johnson           Larry White

                         Eric Schuler                 Tim Cochran

 

Absent:              John Evans                      Lisa Fenton

                          Tony Rushing

                           

The current insurance coverage with Health Alliance will increase from $3,524 per month to $4,656, which is about a 32% increase.  Mark Kelly of Sheffer Insurance had provided The Health Alliance renewal information and estimated quotes from BlueCross BlueShield for two different PPO plans.  The plan (G515PPO) with a $500 deductible would cost $4,128.79 per month, and the plan (G511PPO) with a $1,000 deductible would cost $4,024.47 per month. 

Trustee Lisa Fenton entered the meeting at 6:15 PM.

 

Trustee Fenton expressed her displeasure that Mr. Kelly had not provided a quote for an HMO plan.  Village Clerk Paula Parks stated that she would begin the process of checking out the insurance in August next year. Starting earlier would give more time for pursuing all options.

 

Board members looked at both BlueCross BlueShield plans and tried to determine which one would be best for the employees. 

 

Trustee Tim Cochran left the meeting at 6:29 PM.

 

Board members determined that the BlueCross BlueShield G511PPO plan would be better even though the deductible is $1,000.  Even though the deductible was higher, the maximum out-of-pocket expense, the office visit copay and the prescription drug copays were lower.  The monthly premium of $4,024.47 represents a 17.9% increase.

 

Motion made by Eric Schuler, seconded by Larry White, to contract with BlueCross BlueShield for health insurance plan GP511PPO, effective January 1, 2016.  Upon roll call vote: Lisa Fenton – yes; Larry White – yes; Eric Schuler – Yes; Paulette Johnson – Yes.  Motion carried.

 

Motion made by Eric Schuler, seconded by Larry White, to adjourn at 6:52 P.M.  Motion carried.

 

Respectfully Submitted,

 

 

Paula J. Parks

Village Clerk

-------------------------------------------------------------------------------------------------------------------------

STATE OF ILLINOIS)

COUNTY OF JACKSON)

VILLAGE OF DESOTO)

 

Minutes

Board of Trustees Regular Meeting

November 16, 2015

 

President Pro-Tem Paulette Johnson called the second regular monthly meeting of the De Soto Village Board of Trustees to order at 7:00 P.M.  Jana Fann recorded the minutes in the absence of the Village Clerk. 

 

Present:                 Lisa Fenton           Paulette Johnson

                             Larry White           Tim Cochran

 

Absent:                  Tony Rushing         John Evans

                             Eric Schuler

 

Motion made by Larry White, seconded by Lisa Fenton, to dispense with the reading of the minutes and to approve them.  Motion carried.

 

Motion made by Lisa Fenton, seconded by Tim Cochran, to approve the October revenue report.  Motion carried. 

 

Motion made by Larry White, seconded by Tim Cochran, to pay the list of bills with the following amendment to pay $80 to Frank Doan from line item 100-374.  Upon roll call vote:  Lisa Fenton – Yes; Larry White – Yes; Tim Cochran – Yes.  Motion carried. 

 

Mark Kelly with Sheffer Insurance was present to explain that the city health insurance with Health Alliance would be going up 26% effective January 1, 2016.  Mr. Kelly presented information regarding coverage with Health Alliance and Blue Cross Blue Shield.  Information was left with the Village Board of Trustees for review.

 

Phil Gentry was present to discuss his displeasure with John Needham’s property located at 608 West Main Street.  Ben Doan said that he talked with John Needham.  Mr. Needham will be finished putting up his privacy fence by this weekend.  Chief Doan will inspect the property on Monday the 23rd to see if Mr. Needham has complied.  If not, a fine will be imposed.

 

Paulette Johnson stated that she had talked with the Health Department and said unless it poses a health hazard, they can do nothing.

 

Lisa Fenton expressed her gratitude to the police department regarding their quick response to the break in of her vehicle. 

 

Motion made by Lisa Fenton, seconded by Larry White, to give $100 Christmas bonuses to all full time employees and Utilities Clerk Alesia Lipe and $50 bonuses to the meter readers, crossing guard, animal control officer and janitor.   Upon roll call vote:  Lisa Fenton – Yes; Larry White – Yes; Tim Cochran – Yes.  Motion carried.

 

Ben Doan said that the new police vehicle should be here in two weeks.  The vehicle will then go to Novacom for wiring.

 

Paulette Johnson reported that the slow pitch softball season is over, and the park has now been winterized.

 

Paula Parks purchased a Norway pine tree in the amount of $139 for Christmas at the Gazebo.

 

The village will be decorating the city parking lot and Seniors Park on Sunday, November 29 at 1:00 p.m.  Christmas at the Gazebo will be held Friday, December 4 at 6:00 p.m.

 

Motion made by Larry White, seconded by Lisa Fenton, to transfer $24,285.06 to the Sewer Operating Account 012-251-1 from the Sewer Depreciation Account 108457243.  Upon roll call vote:  Lisa Fenton – Yes; Larry White – Yes; Tim Cochran – Yes.  Motion carried.

 

Motion made by Larry White, seconded by Tim Cochran, to pass Ordinance No. 2015-8 Annual Levy Ordinance levying taxes totaling $77,346.00 for all corporate purposes for the Village of De Soto for the fiscal year commencing on the first day of May, 2015 and ending on the 30th day of April, 2016.  Upon roll call vote:  Lisa Fenton – Yes; Larry White – Yes; Tim Cochran – Yes.  Motion carried.  Ordinance incorporated by reference.

 

Larry White said that bids will be received at the Village Hall at 10:30 a.m. on Wednesday, December 2 for the 9904-Phase I Water Main Replacement Project.  The cost of this project is approximately $560,000 and will be financed through an IEPA loan.

 

Motion made by Tim Cochran, seconded by Larry White, to approve the building permit for Carole Shirley to build a carport at 205 E Douglas Street.  Motion carried.

 

Milk and Cookies with Santa will be held at the Village Hall on Saturday, December 12, 2015 from 9:00 a.m. to 11:00 a.m.  Employees and board members are encouraged to bring cookies for this event.

 

David Griffin reported that Zylem Heartland Pumps can rebuild the old sewage pump for approximately $9,800.  This pump is for the lift station on Highway 51.

 

Motion by Larry White, seconded by Tim Cochran, to have Zylem Heartland Pumps rebuild the old pump for $9,800.  Upon roll call vote:  Lisa Fenton – Yes, Larry White – Yes, Tim Cochran – Yes.  Motion carried. 

 

Director of Public works, David Griffin, reported the following:

 

  • Average BOD’s for the Landfill were 493.
  • The averages for suspended solids were 65.
  •  They planted two new trees at park.
  • Main water break was fixed on Oak Street.
  • Service was fixed at Shlaco-K Lane.
  • Sewer stops were repaired.
  • Crosswalk painting was not yet completed.

 

Motion made by Larry White, seconded by Lisa Fenton, to adjourn the meeting at 8:10 p.m.  Motion carried.

Respectfully submitted,

 

  

Jana Fann

Village Board Secretary

 -------------------------------------------------------------------------------------------------------------------------

 

STATE OF ILLINOIS)

COUNTY OF JACKSON)

VILLAGE OF DESOTO)

 

Minutes

Board of Trustees Regular Meeting

November 2, 2015

 

President John Evans called the first regular monthly meeting of the De Soto Village Board of Trustees to order at 7:00 P.M.  Village Clerk Paula Parks was present to record the minutes. 

 

Present:             John Evans         Tony Rushing    

                          Eric Schuler       Tim Cochran

                                                       

Absent:              Lisa Fenton        Paulette Johnson

                          Larry White

 

Motion made by Tim Cochran, seconded by Tony Rushing, to dispense with the reading of the minutes and to approve them.  Motion carried.

 

Motion made by Tony Rushing, seconded by Eric Schuler, to approve the October expense report.  Motion carried.

 

Motion made by Tony Rushing, seconded by Eric Schuler, to pay the list of bills.  Upon roll call vote:  Tony Rushing – Yes; Tim Cochran – Yes; Eric Schuler - Yes.  Motion carried.

 

Scoutmaster Jason Shadowen was present with Boy Scouts from Troop No. 18 of Herrin.  The scouts were observing the meeting to fulfill requirements to earn a citizenship badge.

 

Motion made by Eric Schuler, seconded by Tony Rushing, to pass Ordinance No. 2015-7 Enacting a Code of Ordinances for the Village of De Soto, Illinois.  Upon roll call vote: Tony Rushing – Yes; Tim Cochran – Yes; Eric Schuler - Yes.  Motion carried.  Ordinance incorporated by reference.

 

Director of Public Works David Griffin reported the following.

 

1.           Two water taps had been installed for Norman Glisson.

2.           600 paving stones had been installed around the shrubs at the gazebo and the city park.

3.           The lights have been fixed.

4.           They finished installing the pedestals at the walking track.

5.           Danny Vancil replaced a windshield wiper motor on the police car.

6.           Danny Vancil painted and repaired the sand shovel at the park.  Children are getting much enjoyment out of the                 shovel.

7.           They painted and installed a set of parallel bars on the playground.

8.           They worked on the problem on Oak Street.

9.           He is still trying to reach Don Cochrum about painting the crosswalks.

10.         The pump on the lift station on Highway 51 has been installed.

11.         He will get someone else to repair the old sewage pump if Heartland does not give a good estimate.

 

The next village board meeting will be held Monday, November 16 at 7 PM at the Village Hall.

Motion made by Tony Rushing, seconded by Eric Schuler, to adjourn the meeting at 7:18 p.m.  Motion carried.

 

Respectfully submitted,

 

  

Paula J Parks

Village Clerk

------------------------------------------------------------------------------------------------------------------------

STATE OF ILLINOIS)

COUNTY OF JACKSON)

VILLAGE OF DESOTO)

 

Minutes

Board of Trustees Regular Meeting

October 19, 2015

 

President John Evans called the second regular monthly meeting of the De Soto Village Board of Trustees to order at 7:00 P.M.  Village Clerk Paula Parks was present to record the minutes. 

 

Present:              John Evans                       Paulette Johnson          

                          Eric Schuler                      Tim Cochran

                          Larry White                      Lisa Fenton

                           

Absent:              Tony Rushing                  

 

Motion made by Paulette Johnson, seconded by Eric Schuler, to dispense with the reading of the minutes and to approve them.  Motion carried.

 

Motion made by Larry White, seconded by Paulette Johnson, to approve the September revenue report.  Motion carried.

 

Motion made by Lisa Fenton, seconded by Larry White, to add a $45 payment to Shane Kendell-Gritzmaker from the Police Fund, Line Item 151-480, to the list of bills and to pay the list of bills as amended.  Upon roll call vote:  Lisa Fenton – Yes; Paulette Johnson – Yes; Larry White – Yes; Tim Cochran – Yes; Eric Schuler - Yes.  Motion carried.

 

Board members discussed enforcement of the nuisance ordinance in regard to the unmaintained property and weed growth on the northwest side of 602 Thornwood Hill.  Trustee Johnson stated that she had toured the town carefully and that there were several properties with the same issue that needed to be addressed.

 

Motion made by Lisa Fenton, seconded by Larry White, to better enforce the nuisance ordinance.  Upon roll call vote: Fenton – Yes; Johnson – No; White – Yes; Cochran - Abstain; Schuler – No; Evans – Abstain.  The motion was denied.

 

The board members agreed that the Public Safety Committee should identify problem areas within the city limits that are in violation of the nuisance ordinance and review the ordinance for sections that need to be updated and clarified.  The Board intends to completely enforce the nuisance ordinance, but they need more information.

 

Motion made by Lisa Fenton, seconded by Eric Schuler, to waive the fee for the Fire Department to obtain a permit for their side-by-side, not to be used for personal use.  Upon roll call vote: Fenton – Yes; Johnson – Yes; White – Yes; Cochran – Yes; Schuler – Yes.  Motion carried.

 

Trustee Paulette Johnson said that the park Halloween party and hayride went well.  She will send thank-you letters to all who helped.  She thanked the Village employees for their good work in getting everything ready.

 

Trustee Johnson said that they might be able to repair the windows on the south end of the pavilion instead of installing windows. 

 

The city workers worked on the municipal parking lot and cleaned up the landscaping.  They will plant new plants in the spring.

 

John Evans and Tom Wayne Smith worked on the diseased tree at the war memorial.  President Evans said the tree should be okay now.

 

Trustee Larry White thanked Trustee Paulette Johnson for all of her work at the park.

 

Motion made by Larry White, seconded by Lisa Fenton, to pay Heartland Pump $4,824 to rebuild the sewage pump.  Upon roll call vote: Fenton – Yes; Johnson – Yes; White – Yes; Cochran – Yes; Schuler – Yes.  Motion carried.

 

Trustee Johnson said that she had donated the leftover hot dogs, buns and chips to the De Soto Baptist Church for their fall festival.

 

Director of Public Works David Griffin reported on the following:

 

1.           The altitude valve for the water tower will be installed the first week of November, weather permitting.

2.           The Landfill samples for the month were 106.5 average BOD and 25 on suspended solids.

3.           The laundromat meter has been installed.

4.           They had worked on the Seniors Park and the municipal parking lot.

5.           Buddy Fred is trying to help get cinders for the Village.

 

President Evans said that the Illinois Department of Transportation (IDOT) is seeking input for planning and developing their Multi-Year Program (MYP) for Fiscal Years 2017-2022.  This input will help guide the future direction of transportation within this community.  IDOT will hold a public meeting on Thursday, October 22 from 4:00 PM to 7:00 PM at John A. Logan College, Rooms F-118/119.

 

The next village board meeting will be held Monday, November 2 at 7 PM at the Village Hall.

Motion made by Larry White, seconded by Lisa Fenton, to adjourn the meeting at 8:13 p.m.  Motion carried.

 

Respectfully submitted,

 

  

Paula J Parks

Village Clerk

-------------------------------------------------------------------------------------------------------------------------

STATE OF ILLINOIS)

COUNTY OF JACKSON)

VILLAGE OF DESOTO)

 

Minutes

Board of Trustees Regular Meeting

October 5, 2015

 

President John Evans called the second regular monthly meeting of the De Soto Village Board of Trustees to order at 7:00 P.M.  Village Clerk Paula Parks was present to record the minutes. 

 

Present:             John Evans                       Paulette Johnson          

                         Eric Schuler                     Tim Cochran

                         Larry White                     Lisa Fenton

                           

Absent:              Tony Rushing                  

 

President John Evans noted that the minutes from the previous meeting listed Lisa Fenton as present and absent.  Her name should be removed from present.

 

Motion made by Paulette Johnson, seconded by Larry White, to dispense with the reading of the minutes and to approve them with the noted correction.  Motion carried.

 

Motion made by Eric Schuler, seconded by Tim Cochran, to approve the September expense report.  Motion carried.

 

Motion made by Larry White, seconded by Eric Schuler, to pay the list of bills.  Upon roll call vote:  Lisa Fenton – Yes; Paulette Johnson – Yes; Larry White – Yes; Tim Cochran – Yes; Eric Schuler - Yes.  Motion carried.

 

Motion made by Larry White, seconded by Lisa Fenton, to pass Resolution No. 2015-4 for a proclamation declaring October 28 as Murry’s Child Development Center Day in recognition of the business’ 30 years of service.  Upon roll call vote: Lisa Fenton – Yes; Paulette Johnson – Yes; Larry White – Yes; Tim Cochran – Yes; Eric Schuler - Yes.  Motion carried.  Resolution incorporated by reference.

 

Present John Evans presented the proclamation to Perry and Marilyn Murry.  Mr. Murry thanked the Board and introduced his Murry’s Child Development Center family.

 

Motion made by Paulette Johnson, seconded by Lisa Fenton, to break for 10 minutes for punch and cookies. Motion carried.

 

The meeting reconvened at 7:20 PM.

 

President Evans thanked everyone who worked to make the Veterans Memorial Highway dedication successful.  The Board will send thank you letters to the Murphysboro Fire Department Color and Guard and the De Soto Grade School chorus for their contribution to the dedication.

 

Mr. Evans stated that John W. Bowlin had not been recognized at the dedication as the donor of the ground on which the memorial is located.  The Village will purchase a plaque stating that the site was donated by John W. Bowlin to be placed at the site.

 

Trustee Fenton submitted the three estimates from Vogler Ford for a vehicle for the police department.  The estimates for the following police interceptors were:  2015 Sedan, $25,370.00; 2016 Explorer, $27,688; 2015 Ram 1500 Crew SSV truck, $25,537.  Police Chief Doan felt the Explorer would be the best vehicle for the department.  The Police Budget has about $11,000 for a down payment.

 

Motion made by Paulette Johnson, seconded by Lisa Fenton, to purchase the 2016 Ford Explorer from Vogler Ford for $27,688, with the balance after the down payment to be financed for three years. Upon roll call vote:  Lisa Fenton – Yes; Paulette Johnson – Yes; Larry White – Yes; Tim Cochran – Yes; Eric Schuler - Yes.  Motion carried.

 

Trustee Fenton said that she had received complaints about the unmaintained portion of Carl and Cathy Payne’s property close to the lake.  The complainants are upset that the Paynes are not held accountable for weeds, trees and grass in the area.   Mr. and Mrs. Payne say the area is a natural habitat.  Board members noted that there are several other properties that have similar areas that are not maintained.  President Evans asked the board members to view the properties around town and to review the ordinance.  Discussion will continue at the next meeting.

 

The municipal parking lot needs maintenance in regard to the shrubs and plants.  President Evans appointed himself, Lisa Fenton and Eric Schuler as the committee to deal with the issue.

 

Trustee Johnson will check with several companies to get estimates for installing windows on the south side of the park pavilion.

 

Chief Doan reported that Mr. Needham had installed much of his fence.  His progress will be reviewed at the next board meeting.

 

Trustee White reported that the Village is waiting for the final approval for the EPA loan for the water system improvements project.

 

Motion made by Larry White, seconded by Tim Cochran, to approve the application from Norman Glisson for a water tap at 1723 Oak Street Extension, pending determination of a road bore.  Motion carried.

 

Motion made by Larry White, seconded by Tim Cochran, to approve the application from Norman Glisson for a water tap at 1729 Oak Street Extension.  Motion carried.

 

Motion made by Larry White, seconded by Tim Cochran, to approve the application from Nikki Wyatt for a water tap at 81 Old Ward Road.  Motion carried.

 

Motion made by Larry White, seconded by Tim Cochran, to purchase the altitude valve for the water tower from Sidener Environmental Services for $3,901.  Upon roll call vote: Lisa Fenton – Yes; Paulette Johnson – Yes; Larry White – Yes; Tim Cochran – Yes; Eric Schuler - Yes.  Motion carried.

 

Director Public Works David Griffin reported the following:

 

1.           Reflective jackets will be purchased from Rural King for $52.95 each.

2.           The four Grasher taps have been installed.

3.           The leak on N. Bowlby Road has been repaired.

4.           The drainage problem at Briarwood Drive has been repaired on the bottom side, and they are almost finished with the top side.

5.           Danny Vancil found the shut off for S. Bowlby Road.

6.           Don Cochran will paint the school crosswalks for $100.

7.           The new pump for the Highway 51 North lift station should be here on the 19th and installed within two weeks.

8.           Heartland has not called back about the cost for repairing the pump for the sewer plant.

9.           The tree at the war memorial is diseased.  He is trying to get direction from Plantscape Nursery for saving it.

10.         They will start on the new meter for the laundromat.

 

The next village board meeting will be held Monday, October 19 at 7 PM at the Village Hall.

 

Motion made by Larry White, seconded by Paulette Johnson, to adjourn the meeting at 8:37 p.m.  Motion carried.

 

Respectfully submitted,

 

 

Paula J Parks

Village Clerk

------------------------------------------------------------------------------------------------------------------------

STATE OF ILLINOIS)

COUNTY OF JACKSON)

VILLAGE OF DESOTO)

 

Minutes

Board of Trustees Regular Meeting

September 21, 2015

 

President John Evans called the second regular monthly meeting of the De Soto Village Board of Trustees to order at 7:00 P.M.  Village Clerk Paula Parks was present to record the minutes. 

 

Present:                 John Evans                             

                             Paulette Johnson                      Eric Schuler

                             Larry White                             Tim Cochran

 

Absent:                  Tony Rushing                           Lisa Fenton

 

Motion made by Larry White, seconded by Tim Cochran, to dispense with the reading of the minutes and to approve them.  Motion carried.

 

Motion made by Paulette Johnson, seconded by Eric Schuler, to approve the August revenue report.  Motion carried.

 

Motion made by Larry White, seconded by Tim Cochran, to pay the list of bills.  Upon roll call vote:  Paulette Johnson – Yes; Larry White – Yes; Tim Cochran – Yes; Eric Schuler - Yes.  Motion carried.

 

President John Evans thanked everyone for their efforts in preparing for the dedication of the Veterans Memorial Highway on September 22.

 

President Evans announced that 911 addresses will not change as a result of naming the section of Route 149 Veterans Memorial Highway.  The name just memorializes the highway.

 

Trustee Paulette Johnson stated that the Landfill said mattresses can no longer be dumped at the city dump. 

 

Trustee Johnson also announced that De Soto Daze will donate $250 to the De Soto Community Food Pantry at the CWI Customer Appreciation Day on September 25.

 

Trustee Johnson purchased a podium for the Village from the Park Fund.

 

The Village is purchasing an additional 25 servings of food for the veterans’ dinner from the Park Fund.

 

Danny Vancil and Mike Garrison passed the test for Certification of Competency as a Class D Public Water Supply Operator.  They will receive the 50 cents per hour raise effective the next pay period per their hiring agreements.

 

Motion made by Larry White, seconded by Eric Schuler, to approve paying the additional $250 to Illinois Codification Services for ten Revised Code of Ordinance books, with the cost to be split between the General, Water and Sewer Funds.  Upon roll call vote: Johnson – Yes; White – Yes; Cochran – Yes; Schuler – Yes.  Motion carried.

 

The Needhams are in compliance with their abandoned vehicle violations but not the nuisance violations.  They have not built the fence as they stated they would.  Chief Doan will check about the fines.

 

Director of Public Works David Griffin reported the following:

 

  • The BOD’s for August for the Landfill samples averaged 70, and the average for suspended solids was 19.
  • He is waiting on quotes to rebuild the altitude valve.
  • A pump went out at the sewer plant.  They replaced it with a back up.  He is waiting for an estimate from Heartland Pump to repair the broken pump.
  • The project on Briarwood Drive is going well.  Trustee White said they will eventually need to install another culvert going straight east on the north side of Autumn Lane.
  • There is no word on the cost for painting the crosswalks.
  • They will soon install the four taps for Bret Grasher.
  • They need to work on the laundromat meter problem.
  • He had not checked on the cost of reflective jackets.

 

Trustee Johnson reported that the man who wants to paint the U.S. map on the basketball court at the park does have a smaller version.  He will paint it at his convenience.

 

Police Chief Doan will talk with the Needhams and give them a deadline for cleaning up or building the fence.  If they don’t comply, the Village will start cleaning it up per the Village ordinance.  The Needhams will have to pay for the cost of cleaning it up or fines will be assessed.

 

The next village board meeting will be held Monday, October 5 at 7 PM at the Village Hall.

 

Motion made by Larry White, seconded by Tim Cochran, to adjourn the meeting at 7:58 p.m.  Motion carried.

 

Respectfully submitted,

 

 

 

Paula J Parks

Village Clerk

 

 -----------------------------------------------------------------------------------------------------------------------

STATE OF ILLINOIS)

COUNTY OF JACKSON)

VILLAGE OF DESOTO)

 

Minutes

Board of Trustees Regular Meeting

September 21, 2015

 

President John Evans called the second regular monthly meeting of the De Soto Village Board of Trustees to order at 7:00 P.M.  Village Clerk Paula Parks was present to record the minutes. 

 

Present:                 John Evans                              Lisa Fenton

                             Paulette Johnson                      Eric Schuler

                             Larry White                             Tim Cochran

 

Absent:                 Tony Rushing                            Lisa Fenton

 

Motion made by Larry White, seconded by Tim Cochran, to dispense with the reading of the minutes and to approve them.  Motion carried.

 

Motion made by Paulette Johnson, seconded by Eric Schuler, to approve the August revenue report.  Motion carried.

 

Motion made by Larry White, seconded by Tim Cochran, to pay the list of bills.  Upon roll call vote:  Paulette Johnson – Yes; Larry White – Yes; Tim Cochran – Yes; Eric Schuler - Yes.  Motion carried.

 

President John Evans thanked everyone for their efforts in preparing for the dedication of the Veterans Memorial Highway on September 22.

 

President Evans announced that 911 addresses will not change as a result of naming the section of Route 149 Veterans Memorial Highway.  The name just memorializes the highway.

 

Trustee Paulette Johnson stated that the Landfill said mattresses can no longer be dumped at the city dump. 

 

Trustee Johnson also announced that De Soto Daze will donate $250 to the De Soto Community Food Pantry at the CWI Customer Appreciation Day on September 25.

 

Trustee Johnson purchased a podium for the Village from the Park Fund.

 

The Village is purchasing an additional 25 servings of food for the veterans’ dinner from the Park Fund.

 

Danny Vancil and Mike Garrison passed the test for Certification of Competency as a Class D Public Water Supply Operator.  They will receive the 50 cents per hour raise effective the next pay period per their hiring agreements.

 

Motion made by Larry White, seconded by Eric Schuler, to approve paying the additional $250 to Illinois Codification Services for ten Revised Code of Ordinance books, with the cost to be split between the General, Water and Sewer Funds.  Upon roll call vote: Johnson – Yes; White – Yes; Cochran – Yes; Schuler – Yes.  Motion carried.

 

The Needhams are in compliance with their abandoned vehicle violations but not the nuisance violations.  They have not built the fence as they stated they would.  Chief Doan will check about the fines.

 

Director of Public Works David Griffin reported the following:

 

  • The BOD’s for August for the Landfill samples averaged 70, and the average for suspended solids was 19.
  • He is waiting on quotes to rebuild the altitude valve.
  • A pump went out at the sewer plant.  They replaced it with a back up.  He is waiting for an estimate from Heartland Pump to repair the broken pump.
  • The project on Briarwood Drive is going well.  Trustee White said they will eventually need to install another culvert going straight east on the north side of Autumn Lane.
  • There is no word on the cost for painting the crosswalks.
  • They will soon install the four taps for Bret Grasher.
  • They need to work on the laundromat meter problem.
  • He had not checked on the cost of reflective jackets.

 

Trustee Johnson reported that the man who wants to paint the U.S. map on the basketball court at the park does have a smaller version.  He will paint it at his convenience.

 

Police Chief Doan will talk with the Needhams and give them a deadline for cleaning up or building the fence.  If they don’t comply, the Village will start cleaning it up per the Village ordinance.  The Needhams will have to pay for the cost of cleaning it up or fines will be assessed.

 

The next village board meeting will be held Monday, October 5 at 7 PM at the Village Hall.

 

Motion made by Larry White, seconded by Tim Cochran, to adjourn the meeting at 7:58 p.m.  Motion carried.

 

Respectfully submitted,

 

 

 

Paula J Parks

Village Clerk

 

-------------------------------------------------------------------------------------------------------------------------

STATE OF ILLINOIS)

COUNTY OF JACKSON)

VILLAGE OF DESOTO)

 

Minutes

Board of Trustees Regular Meeting

September 8, 2015

 

President John Evans called the first regular monthly meeting of the De Soto Village Board of Trustees to order at 7:00 P.M.  Jana Fann recorded the minutes in the absence of the Village Clerk. 

 

Present:                 Tony Rushing                         Lisa Fenton

                             Paulette Johnson                     John Evans

                             Larry White                            Tim Cochran

 

Absent:                  Eric Schuler

 

Motion made by Paulette Johnson, seconded by Tony Rushing, to dispense with the reading of the minutes and to approve them.  Motion carried.

 

Motion made by Tony Rushing, seconded by Lisa Fenton, to approve the August expense report.  Motion carried.

 

Motion made by Larry White, seconded by Tony Rushing, to pay the list of bills.  Upon roll call vote:  Tony Rushing – Yes; Lisa Fenton – Yes; Paulette Johnson – Yes; Larry White – Yes; Tim Cochran – Yes.  Motion carried.

 

John Evans announced the dedication of the Veterans Memorial Highway to be held September 22, 2015 beginning at 11:00 a.m. at the De Soto War Memorial site. He said that State Representative Terri Bryant will be at this dedication.  President Evans suggested that David Griffin purchase some fresh mulch to be placed at the war memorial and that he put out the flags at the memorial site.  Mr. Evans would like to make sure that there is police presence for safety precautions. 

 

Motion made by Tony Rushing, seconded by Lisa Fenton, to hold a luncheon at the Village Hall following the dedication, catered by Sauced Up Smokers (Leon Kaufmann) providing BBQ, Buns, Baked Beans, and Cole Slaw for 75 people in the amount of $375.00, with funds to  be taken from the General Fund contingencies, Line Item 150-495.  Upon Roll call vote:  Tony Rushing – Yes; Lisa Fenton – Yes; Paulette Johnson – Yes; Larry White – Yes; Tim Cochran – Yes.  Motion carried.  The Village will be providing beverages and paper products.

 

Paulette Johnson will ask the school to use their podium for the dedication event.  She will also make a call to the American Legion Color Guard to see if they can attend the dedication.  Trustee Johnson suggested that it would be good to have someone present to sing the national anthem that day.  She also believes that there should be a few chairs and sound equipment available.

 

John Evans expressed concerns regarding address changes due to the renaming of the highway.  Jana Fann will call the Jackson County 911 office to find out information.

 

Tony Rushing read a letter from an employee of the Murry’s Child Development Center asking the Village Board to show some type of recognition to Perry and Marilyn Murry, DBA Murry’s Child Development Center, for 30 years of dedicated service to the Village of DeSoto.   Motion made by Paulette Johnson, seconded by Larry White, to do a proclamation at the October 19th board meeting, declaring October 28thMurry’s Child Development Center Day.  Upon roll call vote:  Tony Rushing – Yes; Lisa Fenton – Yes; Paulette Johnson – Yes; Larry White – Yes; Tim Cochran – Yes.  Motion carried.  Jana Fann to purchase refreshments for this board meeting.

 

Motion made by Lisa Fenton, seconded by Tony Rushing, to hire Ryne Bryant as a full time police officer, with benefits, at the rate of $12.50 per hour, pending the signing of a three year contract.  Upon roll call vote:  Tony Rushing – Yes; Lisa Fenton – Yes; Paulette Johnson – Yes; Larry White – Yes; Tim Cochran – Yes.  Motion carried.

 

Lisa Fenton requested that Chief Ben Doan have all vehicle quotes, low to high options, ready for next board meeting to purchase a much- needed vehicle for the police department.

 

Lisa Fenton will ask Chief Ben Doan to verify that April and John Needham have complied with the registration on their vehicles on their property located on 608 West Main Street by September 10th.  If they are not in compliance Chief Ben Doan is to tow the vehicles.  The Needham’s were also to have cleaned up or fenced in their property by September 10th. 

 

Lisa Fenton also expressed concerns for high weeds in town not being posted.  She requested that this issue stay active with the police department.

 

Paulette Johnson again requested information for fall newsletter.  She will have a sample by next board meeting for proofing. 

 

Paulette Johnson stated that the annual Halloween Hayride will be held Saturday, October 17 at the park.

 

The Culpepper and Merriweather Circus will be held April 10, 2016 with two shows to be held at 2:00 p.m. and 4:30 p.m. at the DeSoto Park.  Proceeds will go to the Veteran’s War Memorial Project Fund.

 

Paulette Johnson received a $100 donation for the De Soto Park from American Legion Auxiliary Post #664 and suggested this donation be deposited into the Veterans War Memorial Project Fund for future upgrading of the memorial.

 

Motion made by Paulette Johnson, seconded by Larry White, to pass Ordinance No. 2015-5 amending the Simplified Telecommunication Tax.   Upon roll call vote:  Tony Rushing – Yes; Lisa Fenton – Yes; Paulette Johnson – Yes; Larry White – Yes; Tim Cochran – Yes.  Motion carried.  Ordinance incorporated by reference.

 

Motion made by Paulette Johnson, seconded by Tony Rushing, to pass Ordinance No. 2015-6 amending the Electricity Tax.  Upon roll call vote:  Tony Rushing – Yes; Lisa Fenton – Yes; Paulette Johnson – Yes; Larry White – Yes; Tim Cochran – Yes.  Motion carried.  Ordinance incorporated by reference.

 

Motion made by Larry White, seconded by Tony Rushing, to pass Ordinance No. 2015-4 authorizing the IEPA Loan Agreement to borrow funds from the Public Water Supply Loan Program in the amount of $574,000 for the Phase 1 Water Project.  Upon roll call vote:  Tony Rushing – Yes; Lisa Fenton – Yes; Paulette Johnson – Yes; Larry White – Yes; Tim Cochran – Yes.  Motion carried. Ordinance incorporated by reference.

 

Tim Cochran and David Griffin were authorized to call Silkworm to check on costs for reflective jackets for city workers. 

 

Director of Public Works David Griffin reported the following:

 

  • Clearwave returned to De Soto and made all necessary repairs on damaged properties.
  • Oil and chipping of the streets have been completed.
  • The sewer pump from Vandevanter Engineering will be delivered by end of this month.
  • A new mower will need to be purchased in the spring.
  • Mike Garrison and Danny Vancil took their water test today with results pending.

 

Larry White suggested that Jana Fann send a thank you letter to Clearwave for a job well done.

 

Motion made by Larry White, seconded by Tony Rushing, to approve the financial audit for the fiscal year beginning May 1, 2014 and ending April 30, 2015.  Upon roll call vote:  Tony Rushing – Yes; Lisa Fenton – Yes; Paulette Johnson – Yes; Larry White – Yes; Tim Cochran – Yes.  Motion carried.

 

The next village board meeting will be held Monday, September 21 at 7 PM at the Village Hall.

 

Motion made by Larry White, seconded by Lisa Fenton, to adjourn the meeting at 8:18 p.m.  Motion carried.

 

Respectfully submitted,

 

 

Jana Fann

Village Board Secretary

 

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